Role overview
Experienced Private PA for a UHNW Family (Primarily office-based in the West End), visiting the Family home in Central London when required. Hybrid of one day considered when trust is gained.
This is an important and interesting role supporting an inclusive and respectful family. Trust, longevity & confidentiality are paramount, and a history supporting a busy UHNW Family with children is needed to work well in this role. Working side by side with another Private PA, you will support each other and the family with their day-to-day needs & requirements.
You must have a CV demonstrating top private PA roles for UHNW or HNW families and experience dealing with recruitment/nannies/overseeing staff in a UHNW household.
This is a fabulous opportunity to join this UHNW family, acting as a core linchpin to the smooth running of the family's very busy private lives & residence. This is a big role for a confident, highly organised and proactive PA, happy to be a team player and who is used to juggling multiple priorities and working to the highest standard and confidentiality. This role is suited to someone calm, considered and professional at all times. Based in beautiful offices with an excellent package.
You will support the effective day-to-day administration and coordination, as well as assisting with the management of the Family's Household team and private residence. Being central to their day-to-day lives and privy to sensitive information, you will need to have discretion and confidentiality at the forefront of your mind. The Principal requires a long-term commitment and continuity for the family.
DUTIES
- Support the coordination and planning of home maintenance at the Principals' residence, attending on site as and when required
- Support the management of utility bills, family vehicles, and other household day-to-day requirements for all properties
- Research and purchase household items for the family as and when requested
- Support the recruitment of household staff for the family, ensuring their skill sets are aligned with the requirements of the roles, and they are aligned with the family's principles and values
- Assisting with household accounts and budgets
- Assisting with the management of house staff, including rota management
- Travel Management for the Principals (and their family members)
- Arrange all aspects of private worldwide and domestic travel, including the preparation of ever-changing comprehensive itineraries, flights, hotel bookings, car parking and car hire, etc.
- Private plane logistics and liaising with the management company
- Assist with travel arrangements for external/internal visitors as and when required
- Arrange visas and keep passports and other travel documents up to date
- In consideration of time zones, should urgent matters arise, be contactable after hours and on weekends when the Principals are travelling abroad
- Maintain the travel record spreadsheet
- Private and Confidential Diary Management
- Effective communication and coordination of the Principal's diaries, with contacts at affiliated companies, family members and other guests
- Collate and accurately process invoices and the submission of expenses
- Support with administrative work for the Principals' children, liaising with the nursery and schools, medical consultations/vaccinations, activities and preparing schedules
CANDIDATE'S REQUIREMENTS
- Previous experience demonstrating a high level of private PA support.
- Experience supporting a family with young children would be highly preferable
- Previous experience in coordinating high-volume, complex diary management, meetings (domestic and international) and ever-changing travel arrangements
- Some experience in managing properties and overseeing maintenance
- Experience in managing event coordination
- Financially minded with experience in managing budgets, ensuring value for money is achieved with a creative approach and good negotiation skills
- Discreet, with experience in being accountable for sensitive and confidential information
- Emotionally intelligent with strong and effective interpersonal and communication skills
- Approachable and a real team player, holding the ability to build and maintain key working relationships
- A positive outlook, with a 'can do', determined approach
- Proactive, solutions focused and used to anticipating and looking ahead to requirements
- Motivated to make improvements to current practices, with a creative approach to solving issues
- Strong planning and organisational skills with a flexible approach and proven ability to multitask and work at pace
- Integrity, professionalism, trust and confidentiality are key requirements
- Experience working autonomously with the ability to work on own initiative, holding good decision making skills and sound reasoning and judgement
- Proven analytical skills, with excellent attention to detail and ability to focus and hone in on relevant information
- A cv demonstrating in-depth involvement as a private PA within the household supporting a very busy Principal with children is essential.
- Good, effective administrative skills
- A strong learning ethic and ability to undertake investigative work on own initiative
- Flexibility in relation to working hours and last-minute request.
Top package and bonus (Under a company umbrella).