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Your job search results: 26 Executive PAs, Office Support & HR Jobs

Your job search results:
26 Executive PAs, Office Support & HR Jobs

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£80-100,000 + bens

A fabulous opportunity has arisen for an experienced Chief of Staff to be based in Bermuda and support the Principal of a very successful USA firm with multiple interests and private requirements. 

Assisting with the purchase of property and recruitment of household staff and screening/initial interviews. Liaising with household staff and supervision of rotas and household requirements. Oversee all aspects of renovation of a large residential property including goods to be shipped in.  Upkeep and overseeing of a US property.

Travel with the Principal when required (Canada US and UK).  Family related duties will include schooling, activities, school applications, liaising with nannies and professionals with regard to the care of the children.

Dealing with all personal appointments, meetings, travel, hospitality, events, gifts, invitations, dinners and private diary.  Liaising with corporate staff when needed.

Assisting the Principal with managing the Bermuda office (5).  Assist with payments/invoices, tax and regulatory filings, record keeping and administrative duties for the office.

A degree is required and 5 years++ minimum as a Chief of Staff in a multi tasking role covering both Private and Corporate support.  Total confidentiality and discretion will be expected.  Experience overseeing household staff and a willingness to work outside normal hours is a norm for you.

Able to make relationships quickly you will be the "go to person" to assist the Principal.

Excellent written and spoken English skills, able to compose correspondence and deal with email flow.

Excellent IT and organisational skills is essential and a bright and helpful personality is essential.

An excellent package is on offer (with significant tax breaks) and an interesting and diverse position in 

beautiful surroundings with a great ex-pat community and all year round warm weather!

Full Details
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£50/55k + bonus + bens package

An amazing role has arisen for a polished and experienced EA who enjoys being involved in multiple projects as well as the EA duties.  The two entrepreneurs are different in personality and requirements.  Based in the West End this role is ideal for someone who comes from a client focused industry/role such as PR/Private Jets/Celebrity or the Arts/luxury goods on the client side supporting as a first class EA to the Principal's.

Top EA skills to include excellent attendance at important meetings and taking detailed notes, extensive research into the arts including international art fairs and artists. A background meeting and liaising with high profile individuals/UHNW would be preferred.

The role will also be supporting in projects and logistics involving  major property and important buildings projects.  The projects are complex and involving as well as being very interesting dealing with some well known sites in London and abroad.

You will have at least 4 years+ experience at senior level (preferably supporting two individuals or a CEO) and have had an extremely busy and sometimes demanding role where you have to think on your feet, be proactive and a top problem solver.  Emotionally intelligent and able to meet deadlines and work under pressure sometimes is essential.  An intelligent approach and able to pick up projects/ideas easily.

Top diary, travel and logistic skills are essential as one of the Founders travels extensively and may require some remote support also.

This is a fabulous role that is interesting, fast paced with a foot in the arts camp as well as the property world.

Well spoken and presented, degree standard and experience at CEO/Founding partner level is essential.

Excellent package + bonus + really involving and interesting role with lots of projects!

Full Details
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Up to £55,000 + Bens + Bonus!

A wonderful opportunity has arisen for a polished, degree standard Exec PA with excellent experience supporting to senior level/ a HNW, to support the Deputy CEO of a very successful independent international expanding firm. A good blend of boutique and corporate it has a friendly and welcoming team with great career prospects and a wonderful boss. 

Being well-spoken and presented is essential with demonstrated experience in similar duties is a must, 5+ years preferred.

Excellent corporate experience with top communication skills. Screening all calls, managing a complex and ever changing diary and schedule.  Sitting in on meetings and taking minutes.  Travel (both personal and business) Personal property management. Family diary management.  File maintenance and management.

Able to liaise with household staff and crew, keeping things running smoothly.  You must have high standards, be extremely well presented (lots of client contact) and have a high level of English skills written and spoken.

Fabulous package and great colleagues.  Top role for top EA happy to juggle many things and get very involved.

Apply today for consideration. Please note that due to the high volume of applications received it will only be possible to contact shortlisted applicants. Leaman Consulting is an equal opportunities employer.

Full Details
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£50,000 - £50,000

  A busy and varied role has come in for a good all rounder to run the office and support the Senior Partner of this Boutique Consultancy (12) based in beautiful offices in Mayfair.  Degree standard with a good knowledge of Quick books is essential for this role.  The Consultancy is based in London and Paris so French would be a major advantage.

You will be responsible for the day to day running of the office and supporting the Managing Partner.

Dealing with Reception duties (phones and greeting clients) and building relationships with suppliers and taking care of the maintenance of the premises.  Liaising with the IT supplier and troubleshooting any issues.  Client invoicing and follow-up of payments (Quickbooks essential) Preparation of salaries and setting up various reports and budgets.  Liaising with professional services i.e. accountants.

Diary management and meetings for the founder, booking travel and itineraries, email management, expenses and general assistance.

Organising presentations and follow up of meetings with clients, preparation of pitch books, folllow up of searches and schedules, updating database.  Maintenance and updating website and drafting of marketing documents.

This is a busy and involving role for someone who enjoys variety and responsibility.

The team area inclusive and friendly and this is an important lynch pin role for the company

Full Details
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£45,000 - £50,000 TOP OPPORTUNITY

An outstanding opportunity to join one of the most influential individuals in the Music Industry in a fast paced and dynamic role. A rapidly expanding business with huge investment backing, this is a great time to join a friendly and passionate team and grow with them. The office is laid back and friendly but totally professional and this is a great opportunity to join a buzzy and young environment.

The role is primarily office management, but you will also support a high profile Principal with PA duties and as time goes on you will be given more PA responsibilities across both their business and private affairs. 

You will be handling a large office move next year to Notting Hill so experience with an office move is ideal. You will need to be a confident communicator with a proactive attitude as you will be dealing with; all suppliers and trades, ensuring all systems and procedures are maintained, managing all stock and supplies, collating all bills and expenses, IT Systems and troubleshooting and handling some HR responsibilities such as sickness and holiday calendar. You must be tech savvy with a helpful and willing attitude and a top organiser. 

This role will suit someone with proven OM/PA experience with exposure to the music and/or entertainment industry who understands the need for total confidentiality and has worked under these conditions before. 

A wonderful opportunity for someone with a happy to muck in, fix it attitude with much to offer who wants to be a part of a growing and exciting industry with a wide network of high profile celebrity clients. 

 

 

Full Details
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£100-120,00k neg + top bens + +

Chief of Staff - London W1

An outstanding opportunity has arisen for a hands on, multi-talented Chief of Staff to support this dynamic UHNW individual who has build up a hugely successful group of diverse companies.  Focusing on real estate, property, ventures, brands etc this is a billion pound enterprise run by an extremely personable Chairman looking for a "Wingman" in every respect.  Attending a multitude of meetings taking detailed notes for later discussion and analysing detailed reports breaking down the information in an informed and targeted manner.  You will be an academic degree standard (legal, business etc) with an problem solving manner of working.  Able to lead by example you will be down to earth, open and trustworthy and looking to build a long term career within this hugely successful enterprise.  5 years+ experience within a similar Chief of Staff role or within a Family Office will be expected plus a wide understanding of business in general.

Able to interface with senior members within the Group and collate/distill information for the Chairman with an eye on what is important.  Able to pull information together and precis the facts giving an all important overview of the financial aspects when required.  There is a dedicated CFO and finance team on board.

Able to proof read important documents and deliver concise and factual emails within a timeline and representing the Chairman on occasion and liaising with co-investors & advisors, 

Diligent and personable you will have a top work ethic and want to become immersed in this exciting new role and absorb the ethos and family values of the company and the Chairman.

Loyalty and commitment will be highly rewarded by an excellent start salary and exciting opportunities to have a higher financial involvement in the forthcoming projects.

This is a rare opportunity for a dedicated and extremely bright individual who would like to utliise all of their skills and grow in the role to become an indispensable lynch pin within the Group

Full Details
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£75-85k+ top bonus + bens package

Business Assistant - Dynamic CEO.  Central London

This top international CEO with multiple companies/deals in the offing is looking for a superb, degree level (business/legal or similar degree) Business Assistant with plenty of common sense and experience working at a pace. Working closely with the Chief of Staff; you will be heavily involved in projects and the forward business push of the company as well as carrying out the day to day duties of an EA.  You enjoy involvement in the company you work for you will be able to think outside of the box and bring things to the table.. Time poor boss who wants things done yesterday (but great guy) and needs the experience of someone who has walked the walk before for 5 years+ in a Senior EA role to a very busy CEO or Principal.  A top all rounder with a big smile, beautifully presented and a sharp sense of dress/style as the role is quite ambassadorial in some ways.

A top minute taker and able to keep on top of who does what and what needs doing when!  Extensive diary and travel with multiple changes (he changes his mind all the time).  Top Board level experience with a broad understanding of business and all that it involves.

Excellent C suite level experience is essential together with top international exposure to multiple businesses worldwide.  You will be sharp and robust with charm and social awareness and able to handle and decipher complex business issues and pick up things quickly.  The company is growing and this could be a fast track in your career for promotion as their is no ceiling for career orientated individuals.  A background in Technology, Private Equity, Hedge or a well know tech brand that has expanded rapidly would be ideal (at senior level)

The boss has a Private PA to take care of all his personal matters so this is very much a business focused role but you will be flexible and helpful and chip in when needed.  Able to let things roll off your back when things get frantic and deadlines are being met keeping your smile and sense of humour.

Generous and very genuine boss but expects and needs the best.

Top role for top Business Assistant with much to offer who can grow in the role to possible management level.  Degree essential.

Full Details
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£50,000 - £60,000

EA- Major International Fashion Brand - Central London

An amazing role has arisen for a switched on EA with a background in fashion or s creative field (Essential to be considered for this role) to support this incoming C suite Director form the USA.  You will help her settle into the company and the country and become a vital part of her day.  This is a fast paced and sometimes demanding role out of hours (especially at show time) you will have top diary and logistics skills, excellent travel and forward planning ability.  Able to produce and pull together relevant documents, detailed preparation for meetings and put together a top Power Point presentation.  Liaising across teams within the company you will make relationships quickly and get things done with style and grace.  You will have an excellent knowledge of London and the amenities/restaurants etc and have bags of energy and a positive attitude.  Totally professional, discrete and helpful this is an interesting and diverse role at the heart of the company.  This Senior Director Reports into the CEO & your communication skills will be firsts rate. You are able to deal with all levels of stake holders up to the very top of this amazing and highly successful company in the creative world.  

Well presented and spoken with excellent English skills written and spoken is essential (Italian speaking would be a major plus point)  Top package + bonus + outstanding working conditions

Full Details
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Up to £50,000 + Enhanced pension + private medical + gym membership + enhanced holiday allowance ++

A wonderful opportunity has arisen for a polished, degree standard Exec PA with excellent experience supporting to senior level/ a HNW, to support the Deputy CEO of a very successful independent international expanding firm. A good blend of boutique and corporate it has a friendly and welcoming team with great career prospects and a wonderful boss. 

Being well-spoken and presented is essential with demonstrated experience in similar duties is a must, 5+ years preferred.

Excellent corporate experience with top communication skills. Screening all calls, managing a complex and ever changing diary and schedule.  Sitting in on meetings and taking minutes.  Travel (both personal and business) Personal property management. Family diary management.  File maintenance and management.

Able to liaise with household staff and crew, keeping things running smoothly.  You must have high standards, be extremely well presented (lots of client contact) and have a high level of English skills written and spoken.

Fabulous package and great colleagues.  Top role for top EA happy to juggle many things and get very involved.

Apply today for consideration. Please note that due to the high volume of applications received it will only be possible to contact shortlisted applicants. Leaman Consulting is an equal opportunities employer.

Full Details
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£30,000 - £35,000

Office Manager / PA to Founder | International Beauty Brand - W1

A really interesting and diverse role has arisen for a very bright and  proactive Office Manager/PA with flexibility and "can do" attitude to support the Founder of a rapidly expanding and innovative beauty brand.  Expanding in the USA and UK this is a truly hands on and proactive role in every sense.

We are looking for someone with experience in a start-up or a fast paced, expanding business and used to solving problems, finding answers and mucking in.  An interest in fitness, health and beauty is a plus. Experience supporting at CEO or Founding Partner level is a major plus point as you will understand the demands of this role.

As well as orchestrating an Office move, managing the office extensively,  supporting with project management, researching and assisting with events for store openings, you will coordinate busy and fluid diaries/schedules, arrange travel and set up meetings both in UK and internationally.  Dealing with emails and correspondence composing replies and flagging up important matters.  A top command of written and spoken English is essential, including grammar and punctuation.  Dealing with expenses and relevant paper work for meetings.  Minute taking in meetings and distributing paperwork.  

This is a muck in role, the office is an all-hands on deck atmosphere so requires a happy, positive and helpful personality. A confident and resilient personality with a top eye for detail and a genuine interest in the brand.

Top A levels minimum and degree preferred

A true opportunity to join a very successful and expanding beauty business with an international foothold.

Excellent package + bonus + bens package. Start ASAP

Full Details
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Minimum salary will be £250 (10 hours)  per week

A lovely opportunity has arisen for a competent and highly organised  EA to support this globetrotting boss working from home.  Travelling extensively (he has another EA) You will have excellent IT skills, a top phone manner and happy to work in a flexible style (averaging 10 - 14 hours per week).

The role will include transcription of tapes, some travel organisation, answering a mobile and keeping a diary.  Liaising with another EA and catching up on the phone with the boss during the week.

The Principal is successful, extremely likable and works at a fast pace.  You will be professional, really good at your job with excellent Word/Outlook/PowerPoint and able to spot errors and be able to be a real support to this time poor boss.

A background as a PA/EA for 8 years + with a mature and responsible attitude is essential.  Conversant with modern ways of working, reliable, discreet and willing to commit for the long term is essential.

An ideal role for a remote working EA wanting another client or a mum wanting to get back to work part time.  Top opportunity!  You will invoice the client directly and be working on a self-employed basis.  Minimum salary will be £250 (10 hours)  per week but could expand to 14/15 hours during very busy periods.

Full Details
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£35,000 - £38,000 + BONUS + TOP BENS

This is a wonderful opportunity to join the boutique investment arm of a hugely successful and internationally recognised and growing finance company. The company invest directly into real estate and provide vital venture and growth to new businesses. The focus on innovative and ambitious companies that seek to become leaders in their chosen market. This company offers great progression and is a wonderful opportunity for a PA with 3+ years experience who wants to take the next step and be a part of a globally recognised and exciting company with a fabulous team and working environment. 

Proven experience in a PA role ideally within the finance industry would be ideal as you will be supporting the Founder and Ventures Team with diary and international travel management, invoices & expenses, acting as a point of contact for the team as well as  general administration. This role also offers the opportunity to get involved with the Marketing team and assist with the organisation of large events both external and internal. 

You must be highly organised with excellent communication skills both written and verbal as you will be liaising with individuals at all levels of seniority. A self motivated and positive approach is a must with strong attention to detail. 

A unique and fabulous opportunity to join this dynamic and entrepreneurial environment and work alongside some of the best in the business. 

Full Details