Office Manager/Team Assistant

Job Descriptions

An opportunity has arisen for an experienced Office Manager/Team Assistant to join our client based in a great easily accessible location in the City (EC1). Joining this international Building & Construction Company in their satellite London offices (approx. 30-40 people) you will be the go to person for;

• Booking Staff Travel & Accommodation

• Meeting Room Management

o Managing/Review Meeting room calendar

o Preparing room prior to meeting

o Greeting guests

• Managing incoming mail/outgoing Mail including sending parcels overseas

• Maintaining high level of office appearance

o Management of Cleaning contract

o Liaising with Landlord when necessary for maintenance

o Ensuring Reception and Meeting areas are kept clean and tidy at all times

• Staff Expense forms checking and follow-up including Special Approval – Process to be redefined

• Credit Card Report & Special Approval Form

• Maintaining Fixed Asset Register

• Raising & Issuing Purchase Orders for Office Supplies & Equipment

• Managing Printer / Copier maintenance

• Approving Invoices for Purchase Orders raised for Office Supplies & Equipment

• HR Involvement to include:

o Induction for New Starters

o Managing and obtaining Holiday Approvals

o Monitoring and recording Staff Absences (Annual Leave & illness)

o Lateness Monitoring

• Liaising with external agency for foreign visa requirements.

• Liaising and Arranging Company Team/Client Lunch and Dinners

• Arrange Office Christmas Party

• Managing the distribution and collection of site office and HSE equipment

• Arranging/Print all project O&M Manuals

Required Skills:

• Strong organisational skills

• Competency with Microsoft Excel

• Accuracy and Attention to Detail

• Timekeeping and Punctuality

• Able to work under own initiative

• Excellent Communication

In addition you will hold evident experiences as an Office Manager/Office Administrator supporting with the tasks mentioned above, will be well-educated (A-level+) and have a friendly bubbly personality where truly no task is too small for you!

Please apply today for immediate consideration. Leaman Consulting are an equal opportunities employer.