Executive Assistant High Profile Chairman

Job Descriptions

Dynamic Executive Assistant is being sought by this high profile and extremely busy high profile Chairman of a media group.  The role will encompass many areas and skills including Board level involvement and supporting the Chairman in a private capacity also. The role will also encompass running the diary, meetings and travel of the MD who works closely with the Chairman

Able to run and maintain a fluid daily/weekly report for the Chairman on all relevant projects and issues showing updates and outstanding matters.  Top Gate-keeper skills are necessary to shield this time poor and much in demand individual.  Managing all correspondence and drafting responses.  Co-ordinate board meetings and full board attendance and assist with production of all board materials.  Deal with all invitations, prioritizing and responding as appropriate.  Manage all travel and itineraries including private jets and liaising with household staff both in the UK and abroad.  Able to travel occasionally at short notice with the Chairman if needed.

Manage budgets and track expenses, prepare and reconcile expense reports.  Read all business papers and provide precise summary for the Chairman.  Prepare all paperwork in readiness for meetings.  Top English skills to produce draft speeches and compose correspondence to a high level.

The role also has a certain element of private support to include booking of restaurants and theater tickets.  Oversee the management of rental properties owned by the Chairman together with his private residences making sure that the maintenance and upkeep is up to standard.  Dealing with family travel, visas etc.  Involvement in philanthropy and charities, assisting with donor events and guest lists.

A background supporting a high-profile individual with many diverse demands is essential to be considered for this role.  Able to deal with shifting priorities in a fast paced and often demanding environment.  Advanced IT including Apple products.  Experienced working out of multiple locations and developing strong relationships with colleagues is needed and good experience co-ordinating large events and high profile guest lists.

A true professional who relishes the challenge of such a wide and interesting role combined with the necessary background and skill to carry out the brief.  A strong communicator, well presented and spoken and well versed at liaising at the highest level.  Excellent package + bonus