Job Description

German speaking EA – Central London

We are looking for an exceptional, degree standard (essential) candidate to join this boutique investment firm of 10.  This is a busy, interesting and sometimes demanding role supporting at CEO/Founding Partner  level and covering many areas both within the business and in a private capacity for the Principal.  An interesting, involving role for a professional Executive Assistant with 8-10 years+ in a similar role. Some travel in Europe occasionally.

Executive Support

  • Coordinate schedules, meetings, appointments, agendas
  • Maintain calendars / contacts
  • Coordinate domestic and international travel
  • Take meetings and report back with detailed actions
  • Manage, oversee and support corporate / residential real estate refurbishment projects
  • Liaison with key contractors and professionals
  • Arrange insurances, oversee purchases and inventories
  • Assist with the running of real estate and liaison with other support staff
  • Interview and hire staff when needed
  • Maintain and oversee budgets and payment of expenses
  • Arrange events, dinners and social activities
  • Produce reports and schedules on projects, outlining expenses and projected expenses
  • Research special projects and execute them

Desired Skills and Experience

  • Experience
    • 8-10 years+ experience in a demanding and diverse role
    • Real estate experience desirable
  • Education / Languages
    • Degree-qualified
    • Ability to speak high quality German 
  • Knowledge / Skills
    • Top communication skills with professional appearance, presentation and gravitas
    • Financially astute
    • Attention to detail
    • Ability to pre-empt potential issues
  • Teamwork
    • Ability to coordinate own activities with others in order to achieve individual, team and organisation goals
    • Confident to take decisions and act autonomously when required in conjunction with positive, team-oriented approach
    • Ability to adapt and accept difficult situations and tasks and perform with the utmost professionalism
    • Ability to lead by example and gain the respect of colleagues and external contacts quickly
  • Time Management
    • Ability to plan and prioritise assigned activities in order to achieve task in a timely manner
    • Must be able to meet tight deadlines in a fast-paced environment and to handle multiple assignments, projects, and responsibilities simultaneously producing accurate, timely results
    • Must be able to work independently with little direct supervision
    • Flexible attitude to availability and working hours, including weekends, with ability to travel at short notice
  • Motivation
    • Must be motivated to learn new skills and apply new solutions, and to make existing solutions more effective and efficient
    • Discretion and confidentiality
  • Communication
    • Excellent communication, written and oral, and interpersonal skills
    • Ability to identify and discuss complex issues and present workable solutions in a simple, meaningful, and focused manner
    • Demonstrated excellent organisational skills
  • Love of dogs