Executive Assistant to incoming CEO

Job Descriptions

This is a very interesting and involving role for a degree standard EA with excellent experience supporting an individual with an expanding business and a good understanding/experience of supporting a CEO with a busy and involving day.  Charming and inclusive CEO with much to organise in this well know international creative company.

Managing a very busy diary and inbox, prioritising ad responding to internal and external emails and drafting responses for approval.

Dealing with all incoming requests and invitations, composing correspondence when required.  Acting as a strong gatekeeper for the CEO, fielding all internal and external enquiries, organising all incoming projects, meetings and events into the CEO's schedule.  Co-ordinating meetings with colleagues and external stakeholders, Prep the CEO before meetings and debriefing the team afterwards.

Oversee and manage complex diary ad travel schedule (with changes).  Provide exemplary back to back diary management and co-ordination across all appointments.  Provide travel packs and briefing notes, visas and currency when required.  Research and book any events, restaurants and events required and advise CEO of forthcoming meetings, travel and events giving ample time for preparation.

Keep a detailed schedule of forthcoming events and important meetings, reminding the CEO when needed together with a detailed to do list that is updated constantly.

Archive and organise all correspondence as needed.

Liaise, build and maintain relationships with key internal and external stakeholders including key contacts with Executive Assistants.  Act as an intermediary between the CEO and senior team/board and other internal colleagues.

Assist the CEO on managing multiple projects, requesting, receiving and collating information and tracking information and progress against project targets.  Keep abreast of all relevant developments within the company and keep the CEO informed  Assist with events, guest list management and personal parties as needed

This is a fast paced and inclusive role for a switched on and positive EA who is also happy to assist the Deputy CEO when needed.

Fantastic venue to work in with helpful colleagues within an upbeat/international business

CEO level experience and degree is needed for this role.  Excellent package + bonus