A diverse and interesting role has arisen for an astute ACA (or similar) qualified individual to take the reins for this multi faceted international UHNW Family with many investments and interests.
Based in Mayfair you will put in necessary processes and procedures and have a cv demonstrating a Family Office background that covers many bases to include: property, art, hotels, cashflow and budgeting for various projects, estate management, personnel management, personal and corporate tax and a wide variety of projects that will require your expertise and input.
Managing relationships with key stakeholders and provide financial and business controls over several businesses and projects. Complex cash flow management, planning and budgeting. Producing statutory returns, audit inspections and completing financial and legal compliance where required. VAT returns, P11D's & PAYE.
There will be a Chief of Staff in place and a Private PA to deal with the operational side of the day to day management who you will liaise with.
Handling the day to day management and running of operations you will have a boutique background and be used to a more informal/boutique style of environment where you are involved in lots of projects outside of the normal remit.
A positive person who is committed and wanting a real challenge to get everything in place and operational.
Experienced Chief of Staff - UHNW Household (5 years+ as a CofS or Operations Manager is required)
We are looking for a dynamic CofS who can lead by example to head up this busy international household with 20+ household staff. a CV demonstrating at least 5 years in a senior CofS role/or Operations within an UHNW Household is essential. This can be a demanding out of hours role with lots of changes and demands so you will have held a role where you juggle multiple requests and changes of schedule.
UHNW background is essential and experience overseeing a high level of staff from housekeepers to house managers and chefs etc. Excellent with budgets and reports and able to produce a comprehensive report on expenditure on a monthly basis.
Project manage any household repairs/purchases and necessary requirements. Negotiating with suppliers and keeping up to date with current trends. Research for the Principals on both business and personal matters. Dealing with service provider for technology for the household and security matters.
Dealing with the management of a high level art collection and all insurances required for the household.
Managing and overseeing inventories of high value goods within the household.
Event management and planning liaising with household staff and Private PA
This is an opportunity to use all of your skills and bring order to the household in a calm and professional manner. You will have top communication skills and used to working out of hours when required, highly organised and able to build trusted relationships quickly and effectively.
Salary comes with discretionary bonus + bens
A busy family in London is looking for a fun, kind, conscientious and engaging German-speaking nanny to care for their three boys.
The role is 24-hour coverage, starting on Sunday at 6pm and ending either Thursday or Friday 12pm.
General nanny duties will be required - organising fun and educational activities, preparing healthy and balanced meals, light housekeeping duties related to the children i.e. preparing meals, washing the children's clothes, keeping their rooms tidy, and tidying clothes away, etc.
The children are at school and nursery during the day (part-time and full-time), so the nanny will have some downtime then.
The family is looking for a nanny with a hands-on and engaging approach, who will focus on the children's development and well-being. They are looking for a long-term partnership with the nanny and are happy to wait for the right person if needed. The most important for them is to find someone who will become part of the family, and work alongside the parents when needed, though able to work in a sole capability most of the time. Someone with a gentle approach to childcare is a must!
This is a great position for a nanny looking for their next long-term role in London!
*PLEASE NOTE THAT MORE DETAILS WILL BE GIVEN TO SUCCESSFUL APPLICANTS*
A busy family living in NYC is looking for a nanny to join them and help with their little boy, who is 4 years old and attending school in the afternoons (12:30 - 3:30).
General nanny duties will be required - organising fun and educational activities, preparing healthy and balanced meals, light housekeeping duties related to the child, running a few errands during his school hours, etc…
The family is looking for someone educated and passionate about childcare and education.
The role is to start temporarily, until the end of the school year (May), though has the potential to extend if things go well!
The family usually travels in the summer, though if the booking is extended, you could accompany them.
This is a fantastic role for a nanny looking to join a busy family in NYC!
*PLEASE NOTE: ALL PAYMENTS WILL BE DONE ON THE BOOKS BY THE FAMILY, NO CASH IN HAND AND FULL TAXES WILL BE PAID FOR*
This is a dynamic and full-on role for a highly experienced EA (10 years+ experience) used to a full on and demanding role. You will be a career EA used to out of hours when needed and being 100% committed to your role. You will have exposure to all aspect of the business and personal side of the CEO assisting in providing around the clock support in rotation with the team. You must love working in a small team (and have done so in the past) and share the responsibility for the 24/7 support of the dynamic Principal. Top tech skills with outstanding attention to detail is needed.
Managing a fluid and changeable diary, ensuring all meetings are on time with email reminders sent. Managing the logging and tracking/reporting on deadlines for various projects/meetings. Liaise with the family and household staff with any requirements. Assist with all travel arrangements for the CEO and extended family when required.
Top Microsoft office skill and laser attention to detail is required. Happy to help with events events at short notice. Degree standard with a cv demonstrating CEO or UHNW Principal level experience is essential in a fast paced and demanding role for an UHNW with high standards
A team player with a positive and friendly attitude - used to the demands of a role at this level is essential. A top communicator who is adept at producing time sensitive, complex and highly confidential materials to deadlines. Your cv will demonstrate support at Principal or CEO level in a fast paced and demanding role to be considered for this role.
This can be a high pressure environment so you will be resilient, confident with your skills and ability to hit deadlines. Top package and top bonus up to 30%
Executive Assistant - UHNW Principal (Hybrid)
This is a Business and Private support PA role for a degree standard EA (Essential) who has held a similar role in the past for an UHNW (Essential). London based but may require some travel a couple of times a year. UHNW Principal or Family Office experience of 5 years + is needed at senior level covering both business and private support
The Principal is a great communicator and liked by the team so we are looking for someone to commit for the long term and provide top 1:1 support. You must show longevity in your cv to be considered for this role.
You will be high caliber, well-rounded and an experienced Executive Assistant who is proactive and able to assist in the running of the Principal’s day-to-day life to ensure smooth-running family life, as well as solid business support. Based within a small, stable private Family Office in the West End, you will be working on a wide variety of tasks and projects and be capable of wearing many different hats. Liaising with both internal team members and external parties and possess a high level of positivity and professionalism. A bright and hands on person who can be relied upon with a good track record.
Responsible for all aspects of delivery, you will get things done with excellence, efficiency and resourcefulness; remaining calm and taking the unexpected in your stride. You must have proven experience making decisions and exercising good judgment in a variety of situations. Possessing strong written and verbal communication, administrative and organisational skills. This position requires a proven ability to anticipate needs, think critically, and offer solutions to problems with a high degree of professionalism and confidentiality. The role is all-encompassing to include:-
Travel support; planning trips and making all necessary arrangements, this is a demanding and focused part of the role as the Principal travels extensively. You will oversee and manage all aspects of travel from A-B including any changes or additions on the way. Managing multiple diaries and coordination of associated logistics. - Research, orders, deliveries, purchases and errands. - Oversee documentation for the family, including passport and visa renewals, health insurance claims, and managing memberships and loyalty programs. - Coordinate with household staff to ensure smooth day-to-day operations, potentially taking on line-management duties as helpful and support recruitment needs. - Support the management team on specific pieces of work. - Take ownership for designated projects, conducting research, providing logical recommendations and analysis of findings.
Liaise with other staff to get things done and facilitate outcomes. - Ensure high standards of accurate record keeping and filing. - Manage active action lists to keep tasks moving forward (yours and others). - Draft email or other correspondence on behalf of the Principal. - Process invoices and credit card reconciliations. Key attributes - Degree standard (Essential)- Proven experience as an Executive Assistant / Personal Assistant in a similar role with proven longevity in prior positions. - Happy to operate independently as well as work closely with others. - Typically working between 8.30am and 6pm Monday to Friday, but flexible with a 24/7mindset and happy to respond when needed.
Proactive and adaptable and a willingness to "muck in" is essential. Able to switch from business to personal support with ease and always maintaining confidentiality at all times. You will have a positive and friendly personality, calm and assured. Happy to cover both the small and large tasks given you will oversee matters with a keen eye for detail and offer considered opinions when needed.
Excellent tech required and a top communicator will be needed. Results driven with excellent interpersonal skills you will also have tact and diplomacy when called upon to do so.
This is a wonderful opportunity to work in a tight and supportive team in a great location in the West End in a busy and interesting 1:1 role of importance.
Excellent package + bonus
Senior EA to Principal - SE1
A demanding and interesting role has arisen for a time poor and deadline driven Principal who is CEO of an international company of thousands. Your background will be at CEO/Principal level in predominately a corporate support role and you will have 10 years experience in a highly responsible role. There will be a junior PA there to assist with the day to day workload. Office based when the boss is there you will be able to work from home 1 - 2 days a week after you have established yourself and made strong relationships with the team both in the UK and globally. Degree standard and expert at juggling priorities. A CV showing senior level support at CEO or Principal level of 10 years is needed.
An outstanding EA with top attention to detail is essential, able to work at a pace and check emails/documents and paperwork/communications at least twice for errors. Meticulous in your work, you will have extremely high standards and be a career EA used to supporting out of hours, managing relationships and getting things done on time and without fuss.
On top of the latest technology you will own a large part of the CEO's workload walking in front to clear the way of any obstacles and checking all is on track for him and vetting the copious amounts of emails that come in on a daily basis. Extensive diary with reminders along the way and travel management with detailed itineraries is par for the course.
Able to liaise at senior and high profile level with an easy confidence both in the UK and globally,
Used to pressure and a high level of performance you will be happy to take on some of the personal support for the CEO also to keep him abreast of personal appointments and family matters.
Top writing skills are needed with faultless spelling and grammar. A top communicator, able to make relationships easily. A proactive person, supporting and helpful. Calm under pressure and deadlines is paramount. Good humoured, well spoken and presented is expected. Top package
Executive PA - UHNW Principal (Mayfair)
We are looking for a high caliber PA to actively assist in the running of the Principal's day-today life to ensure the smooth running of his business and family life. Working within a small, long established Family Office you will work on a variety of tasks and projects enabling you to wear many hats. You will possess a high level of positivity and be professional in all that you do. Efficient and resourceful you will remain calm under pressure taking unexpected turns in your stride. Flexible and dedicated there is the possibility of 1 - 2 days working from home. Used to remote support at the highest level across time zones
This is an all encompassing role to cover the following:-
Extensive travel and detailed itineraries. Managing multiple diaries and logistics. Orders, purchases and occasional errands. Oversee documentation for the family i.e passports, visas, health insurances and memberships. Co-ordinate household staff ensuring smooth day to day operations and support with recruitment when required. Support with projects liaising with the management team. Conduct research and analysis of findings. Accurate record keeping and filing. Manage detailed active action lists to keep tasks moving forward. Drafting emails and correspondence on behalf of the Principal. Processing expenses and credit cards. Ad hoc duties as required.
You will be degree standard and proven EA experience in a similar role. Longevity in your roles will be required. Good decision maker, proactive and resourceful. Able to respond quickly out of hours and used to the sometimes 24/7 aspect a role of this level would require. A positive, calm and friendly personality, happy to chip in when needed. Superb with the minutiae as well as the big projects. Used to covering both business and private support. A high level of attention to detail and able to give considered opinions. Willing to travel occasionally to assist with projects. Advanced on Microsoft Office and confident with modern tech.
You will be a solutions driven, positive person dealing with problems before they escalate. Able to get on with the job yet retaining an inclusive team spirit. A high level of tact and discretion always working in the utmost confidentiality. Excellent package + bonus
This is a wonderful opportunity to support a dynamic and charismatic media CEO in a successful and high profile industry which is very busy and interesting. Time poor you will support him in both a business and personal capacity, liaising with the charming Chief of Staff on a daily basis to keep things running properly. A top organiser with a cv demonstrating both business and private support (60/40 split) at CEO or Founding Partner level is essential to be considered.
Organising a very busy corporate & social life, events and international travel (you may travel to LA occasionally in the future). Some out of hours will be expected to support the Principal when attending film galas, social occasions & dinners etc
A background in media, entertainment, music or an upbeat similar industry is much preferred. The Principal is much respected and liked in the industry.
Ahead of the game you will be on top of all social media and latest tech - able to modify and change plans & travel easily you will be proactive self-starter and be able to juggle diverse requests with ease. You will have a top eye for detail and take great pride in your role as this Principal as high standards and will expect you to have the same. The role is hybrid and the company are looking to move to a West End base early next year.
This is a truly exciting role for someone with a lot to give who connects to the role and wants to give 100% to this dynamic individual. Bens include 25 days hols and discretionary bonus.
EA to President - Luxury International Company - Dubai (Office based 5 days) Salary range 20,000 - 30,000 UAE Dirham per month tax free.
A top role has arisen for a polished, well spoken and career orientated EA to work in Dubai. Degree preferred but a cv demonstrating experience at CEO/Principal level or senior C suite level in a busy and demanding role for 5 years+. Used to the standards of UHNW (Essential) - the Principal is one of the most senior billionaires in the UAE.
The EA's sit together and support each other when busy and make a dynamic team. Occasional cover week-end which everyone takes turn with. Sitting on the President's floor with the other EA's the offices are beautiful.
Able to run a very busy calendar/diary which is ever changing and much in demand. High level travel and itinerary co-ordination making sure the President has all paperwork and information required for the trip. Able to prioritise with ease and not wilt under pressure/deadlines. A top communicator with excellent written and spoken English is essential. Able to liaise at the highest level both within the UAE and abroad the Principal of this large billion$ company is held in high regard. The company is also expanding in a Asia, UK, Europe and USA and is hugely successful.
Working within a team of 4 you will be involved at a high level in all the meetings of the President and be able to take excellent minutes of meetings (and enjoy this involvement). The President can be in up to 5-6 meetings a day (not all the time!) so you will be proficient with this skill.
The role comes with a generous salary, bonus, healthcare and 24 days holiday and a paid return fare home once a year as a perk
Working within a team of 4 you will be involved at a high level in all the meetings of the President and be able to take excellent minutes of meetings (and enjoy this involvement). The President can be in up to 6 - 7 meetings a day (not all the time!) so you will be proficient with this skill.
The company will pay your flight to Dubai and sponsor your visa and assist with hotel accommodation for 14 days (deducted from salary) whilst you find a studio/apartment. Lots of help and advice given.
This is a wonderful opportunity for an EA wanting to have one of the top roles in Dubai and will commit to the role and give 100%. Three stage interview - 1. Teams 2. in London or Dubai 3. Face to Face with Principal.
Private PA - UHNW Family (Central London)
A fabulous opportunity has arisen to learn and grow in a role for a Private PA with`3/4+ years as a private PA with a positive and helpful personality wanting the next step. Working within a UHNW household in SW London and occasionally London Office you will be discerning, intelligent with excellent diary, travel and household experience for a HNW/UHNW. Well spoken and presented with a degree is essential. A top communicator with energy and commitment.
Degree standard and happy to work in a team with a Senior EA and big back up from a UHNW company. Well spoken and presented with good property skills, able to think ahead ad roll up your sleeves when needed. Used to working within a fully staffed busy household. Experience working in a similar role within am UHNW/HNW family is needed Wonderful family with 4 children with a very busy lifestyle & household including travel and business commitments and a wider family internationally. Top package + generous bonus
An interesting and sometimes demanding role has arisen for a London based UHNW with an international £billion business empire. You will be an experienced EA with both business and private longevity. A supreme organiser used to multiple changes and always offering solutions to problems. This will be 24/7 cover but not extensive and never ending.
Overseeing a hugely busy and intricate diary both business and private ever changing internationally. Extensive luxury travel (private and commercial jets, yachts, VIP standard) Arranging all itineraries and visas required. Preparing documents, presentations and dictation required. Managing Board meetings & any research required. Follow up of meetings & action points
Event management, top restaurant bookings theatre, hotels and concerts. Guest list for private dinners & responses. Multiple residence management and renovations, decorations and dealing with trades & suppliers.
Managing private staff and vehicles, tax, insurance etc. Assisting family members occasionally both UK and abroad. Assisting with holidays, research, booking and itineraries. Assist with all private appointments ie doctor, lawyers etc. Personal shopping when needed.
This role is idea for a career orientated EA who loves her job, has a certain resilience when needed and enjoys a fast paced role which will keep you on your toes! There are another two EA's in the team who will assist/show you the ropes. Excellent package.