Office Manager/Practice Manager (Remote 20 hours per week)  A really interesting and involving role has arisen for a degree standard OM with good EA skills and a professional services background (Preferred)   Working for a boutique firm of chartered property professionals (7) based in Mayfair.. this is a remote position where you might go to the office occasionally (1 - 2 per month perhaps more).  Successful and busy practice you will be happy to work 4 hours per day Mon - Fri (possibility of 4 days)  the client will be flexible for the right person.  Experience in a similar role within a boutique company is essential.  

Liaising between the Partners and Associates you will provide a great support to the team to include:

Preparation of Company terms of appointment and organising company insurances.  Managing and liaising with office providers and with external IT consultants.  Preparation of Company Board Minutes and assisting the MD with corporate responsibilities.  Monitoring compliance with GDPR. 

Assisting with external HR providers and preparing employment documentation when required.  Assisting with employee reviews and monitoring/approving holidays.  Dealing with recruitment and employment issues (with external HR assistance)

Preparation of fee invoices and liaising/providing information to the company Accountants when required.  Liaising with accountants with regard to salaries and benefits.  Dealing with expenses and forwarding to Accountants.  Organising professional subscriptions/office supplies and mobile/phone/IT contracts.

A professional and very friendly team who need commitment and support from a positive and helpful individual with a wide array of skills.  An eye for detail, numerate with excellent all round ability is essential.

Pro rata holiday + bens

Executive Assistant in Communications - Chelsea.  An outstanding opportunity for a top  EA with a background in Media, Communications, Marketing or Reputation Management has arisen.  Degree standard with excellent English skills written and spoken. Supporting two charming and successful founding partners and assisting in every aspect.  The company is growing fast  and assisting some of the top achieving companies in the UK.  You will have a wide remit of skills and be able to turn your hand to many things This is a pivotal role for an EA with excellent document skills, top client ability, diary management, travel and knowledge/experience of marketing/communications/PR.  You will be super efficient with a good eye for detail, efficient, approachable and unflappable.  Professional with advanced IT skills and a working knowledge of social media/design etc.  Assisting the Founders to build the business further.  Able to commit for the long term this is a fabulous career opportunity that can grow in time.  Bens package + bonus

This is a lovely role working for an American family of 7 located in Chelsea. They lead a busy lifestyle and work in London during the week, occasionally spending time at their family home during weekends and travel internationally in school holidays. The children range from 1 – 8 years in age and the family have a Labrador puppy. This position is to work from Thursday 7am – Monday 7am. There is a Live out nanny who covers Monday – Wednesday, plus 2 housekeepers Monday to Friday.

Your main charges are a boy aged 3yrs and a girl aged 1yr. However, working alongside another nanny and the parents, there will be a cross-over helping with the older children; a boy aged 4, girl aged 7 and a boy aged 8. The role will be a mixture of shared care and sole charge, caring for the children at home and providing a fun, stimulating and nurturing environment for them. There will be the requirement to travel overseas with the family and attend regular activities with the children.

As a nanny you will have relevant experience working with young children within private homes, with a fun, kind and energetic nature.

Your duties will include but not be limited to:

• Plan and lead educational activities with the children, researching new age appropriate activities to carry out with them, as and when appropriate
• Support the children through child led play and oversee their activities at all times
• Support and nurture the children interacting with them at all times
• Plan playdates with friends from nursery
• Support the children’s morning routine, dressing, washing and breakfast
• Ensure bottles and mealtimes are prepared and arrive on time with correct food
• Keep to routine ad support with potty training.
• Tidy away after activities and play areas
• Support the older siblings aged 4, 7 & 8 and their Nanny, as required.
• Prepare any meals for the children and support the Cook, Housekeeper and other Nanny when required to do so
• Follow any direction from the parents on appropriate food for the children

Starting: ASAP Jan 2021

Location: Chelsea SW3

Hours: Thursday 7am – Monday 7am (hours on Thursday & Friday, 7am – 8pm, weekends 8am – 8am + occasionally babysitting)

Accommodation: Own bedroom & bathroom on the lower ground floor, kitchen shared with other staff on the same floor. You do not need to leave the accommodation on your days off.

Salary: £40,000 gross per year depending on individual

Please note we cannot guarantee a response to every application

This is a top role for a top EA with a background in investments, PE or VC at CEO or MD level.  Supporting one of the Senior Partners in this extremely successful international venture capital company based in fabulous new offices in the West End.  The role will have 25% private support and out of hours so your flexibility and experience supporting an individual of this level and is essential.  You will be used to the demands of a role such as this and have an extremely supportive and helpful nature, always willing to go the extra mile.  Career orientated, forward thinking and modern in execution and approach.  Top IT and organisational skills. 
Degree standard and a cv showing experience at CEO level or similar and supporting in a business and private capacity.  Top IT skills, able to work autonomously and keep ahead of the game.  Used to updating the Principal on a regular basis and really connecting to how he works and his expectations.  Outstanding package + unbeatable bonus.

An outstanding opportunity has arisen to join this recently arrived hugely successful VC Company from the US with an unbeatable track record of investments in tech.  This is a go ahead, dynamic firm with a collegiate style who reward members of their team with excellent bonuses and an unbeatable benefits package.  The firm is expanding in the UK/taking new offices and now need to add a top EA into the mix.

There is a possibility you will be asked to go to the USA to meet everyone in the team when times return to normal (California).

You will be degree standard with a background at senior level within PE/Hedge/VC or similar, a great team player with a positive and happy team spirit.

Supporting two Senior Partners of the firm (one will be relocating from the US) in every aspect of an interesting and busy day.  A top organiser with an outstanding eye for detail, advanced IT including Google Docs and a collaborative, committed work ethic.  A modern and up to date approach and a genuine interest in the firm and their goals is essential.

There will be some flexibility required as some of your team will be in the USA and need to liaise with you out of hours on occasion.  

An outstanding opportunity to further your career with one of the top/modern VC's in the world.

Informal family of 3 living in Chelsea are seeking a positive and proactive nanny to join them on a live in basis mid-January 2021. You will be caring for a baby girl, who will be 3 months old at the start of the role. It is essential that you have the relevant experience as a nanny with babies and young children and are knowledgeable when it comes to routine, feeding and other milestones along the way. It is an informal home, where you would work as part of a small team alongside a live out housekeeper and a PA. 

The family love the outdoors and are looking for a nanny who is optimistic, passionate and energetic, and ideally shares the same passion for nature as they do. There will be monthly travel to the family estate in Scotland plus some international travel 3-4 times a year. 

You must also be a dog lover as they have 2 friendly dachshunds that are very much part of the family.

Confident London driver with a clean licence is essential; the family will provide a car for childcare duties.

Days & Hours: Monday – Friday 7.30am – 7.30pm

Starting: 21^st January 2021

Location: Chelsea SW3

Salary: depending on individual experience

Accommodation: Own nanny suite on lower ground floor with private bedroom, en suite bathroom, sitting room area and kitchenette.

Live in baby nanny required for a lovely family living close to Victoria. The role is live in 5.5 days week, with flexibility to include weekend cover. 

All usual nanny duties to include routine, encouraging milestones, learning through play, being  proactive in ways to interact with the babies. Once out of COVID - planning baby classes and clubs, playdates etc.

You must have experience with young babies and children and be safety aware. Up to date first aid required as well as enhanced DBS.

High energy and sunny disposition, with a willing personality.

Some travel required through the year (shared with the housekeeper). 

This is a lovely role and household to be a part of. 

Salary £600 - £650 net per week, negotiable. 

Accommodation is own bedroom  & bathroom and shared kitchen. 

Executive Assistant - UHNW Family Office W1

A fabulous role has arisen for an astute, focused and switched on EA with a background in property or within a HNW/UHNW Family Office.  Supporting a dynamic and uber busy Operations Director/Chief of Staff in all aspects of a full-on day.  What is imperative for this role is attention to detail and keeping detailed lists daily of what is done/to do.  Outstanding email management and keeping on top of things and flagging up important issues/what is done and what is outstanding.  Your logistics and organisational skill will be second to none.  A top communicator who can pre-empt problems and think ahead and present detailed facts in one concise presentation.  A proactive individual who does not need prompting you will be confident with humour and possess that certain sparkle/energy.  

The offices are fabulous and you will be working within a great team who are collaborative and helpful.

Your boss is great to work for - hard working, a great sense of humour and has been dedicated to the UHNW family for years.   A real professional with a high work ethic, you will learn much and be included in every project.  Supporting within the family office also you will have direct contact with the Principals who expect the best.  Your standards will be high and you will connect with your role and have much to offer.  Advanced IT and organisational skills are a must, a logistical and focused approach able to get the the nub of a problem quickly and resolve it.  Hard working, loyal with a genuine enjoyment/interest/experience within property (the Family Office have a large luxury portfolio of property both here and abroad) and a willing and helpful pair of hands. The family have many business interests/involvements other than property that you will have the chance to get involved in.  Discretion and confidentiality are key plus 7 years+ experience within a busy/demanding role within property or within a Family Office.  Degree standard and a quick learner willing to take on projects.  Excellent package + bonus

EA to dynamic CEO - Tech.  

This is an outstanding opportunity to work for this charming and dynamic CEO of a fast growing and extremely interesting Tech company based in modern offices in a team of 25. A start up from 2016 this company advises governments and companies on high level counter terrorism within tech and also consults and analysis complex data for major companies and governments.  

You will have 5 years+ at C Suite level and come from a fast paced modern business environment or tech covering all aspects within a growing company from supporting the Principal, sorting out the office, HR etc. A solid degree is essential for this role and you will have a dynamic and connected manner of working yourself.  Able to come forward with suggestions on new procedures and adding extra influence and weight to the company in this respect.  Confident, polished and well spoken with your own gravitas you will be used to liaising at the highest level within companies and governments and really want an involving and fast paced role working within this boutique and extremely interesting environment.  Articulate with top English skills written and spoken you will form a top working relationship with the CEO and become invaluable.  

Able to work autonomously managing two very busy diaries, managing emails and identify urgent correspondence and responding when required.  Booking all travel and logistics/itineraries making sure all is to hand.  Dealing with expenses and handling stakeholder management and communicating with feedback what is and is not working.  

Top IT skills required including GSuite, Slack, Trello and well versed in CSuite terminology.  A strong organiser with outstanding project management and problem solving skills.  Able to multi task and not drop the ball.  Adaptable with top logistics skills able to resolve issues and maintain strict confidentiality at all times.  Emotionally mature with good judgement skills.  

The role is to start Mid November with a long handover.  Excellent package and a niche career opportunity which is evolving, dynamic and very interesting on all levels.

Experienced Private PA for UHNW Family - Notting Hill.

A top role has arisen for a private PA with good corporate skills also to support this charming UHNW family with a high lifestyle and high expectations.  You will have been a senior Private PA for at least 8 years+ and have unrivalled experienced running a very high level residence/staff, arranging dinner parties, first class private jet travel/commercial.  Finding the best out there and maintaining a high level of discretion and confidentiality.  Overseeing payments of household bills, rotas for staff, personal shopping, arranging meetings, diary, travel, expenses and international liaison of the highest level.  Well spoken and presented with a background supporting at UHNW or High profile is essential to be considered for this role. An in depth understanding of the expectations/standards required for this role is necessary and they will look for someone who can bring ideas, new ways of working and running the household to make it run on oiled wheels.  Able to put together a working "bible" for the house and keep the highest standards possible.

Outstanding role for outstanding Private PA who will also assist the Principal with business meetings, paperwork, itineraries and corporate matters when required.  A background working at senior level for a Principal in a corporate capacity will be needed also

Excellent package and superb role that you can make your own   Mostly remote but able to reach the house quickly when required.  Living in striking distance of Notting Hill and living in London will be required also.

UHNW Family Office PA - Chelsea.    

A great opportunity has arisen to support the Principal + family of this small UHNW Family Office based in Chelsea.  Working within a beautiful mews house (with an accountant) you will take care of the day to day requirements of the UHNW Principal who is currently living abroad (his family are in London)  The role will be supporting him remotely and assisting the wife occasionally when required for the time being.  Visitors come to the office during the day.

Degree standard and extremely well spoken and presented is a must together with experience working within a Family Office is Essential to be considered for this role.

A real work/life balance role from 9 - 5pm (with little out of hours contact)  

Dealing with diary and emails, correspondence, reports & letters, calls, paperwork.  Projects and monthly credit card reconciliation.  Maintaining office equipment & dealing with technicians.  Managing and reviewing filing and office systems.  Company bills, insurances & claims.  Company vehicle requirements and updating inventories.  Research & reports. 

You must have 2 years+ experience within a role that is similar and used to the Family Office culture/supporting a HNW or UHNW individual.  Able to roll up your sleeves to tackle whatever comes in the door.  Flexible and helpful with a positive personality

Lovely working environment and support from a long standing colleague will be there.  Excellent hand over given.  Emotionally intelligent, solutions driven and a self starter is essential.  Start immediately or short notice in current situation is required.