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FILLED -Personal Assistant for UHNW Principal & Partner (Mayfair W1)
£80 – 100k+ negotiable plus discretionary bonus + 25 days holiday + an allowance towards Private Med
Job Descriptions
Personal Assistant for UHNW Principal & Partner (Mayfair W1) 9 – 6 with flexibility out of hours.
This is an interesting and hands on role for an experienced Private PA with excellent business skills who is happy to work remotely for most of the year.
This is a 70/30 split of private & business support.
The Principal and his partner will be in residence in Mayfair for approximately 2 – 3 months of the year, their main residence being in Rome. Ideally you will
be London based for easy access to the office in St James’s and the London apartment in Mayfair when needed. The Principal is German and his partner is American. There are 4 children between
9 – 14 years of age. You have access to work in the Family Office in St. James’s when you choose to outside of when requested to come in when the Principal is in London. There will be
an Office Manger there full time, an analyst and the Head of Family Office will be there 2 – 3 days of the week.
The Principal is a very successful UHNW tech investor who has international investments and interests so any experience on an international level and various time zones is needed
A background supporting at CEO or HNW level is expected to understand the standard required.
There are a number of individuals involved in the private support of the Principal and his family to include the Head of Family Office who is based in London and a full time Housekeeper.
In Rome there is a full time butler, nanny and housekeeper.
Duties
- Personal and business calendar management (70:30 split) for both the Principal and his partner.
- Liaising with international staff & colleagues when needed with regard to schedules and requirements
- Arranging all meetings both business and personal including any necessary paperwork, transport and information required
- Collating any paperwork necessary for business meetings
- Personal and business travel with detailed itineraries, booking of cars, hotels and arranging currency, visas and any travel documentation required.
- Booking both commercial and private jet, sourcing the best possible deals
- Family holidays; research into hotels, destinations and arranging all travel requirements as above.
- Arranging any private appointments to include doctors, dentists, lawyers etc
- Lifestyle management; private trainers, nutritionists, yoga, retreats, salons, hairdressers etc
- Arranging private dinners, catering, flowers and invitations
- Booking all entertainment, private parties, restaurants & venues. Sourcing theatre tickets, opera, ballet and sporting events
- Assistance with the running of the household budget
- Dealing with any issues arising within the Mayfair apartment, arranging for any household staff required
- Manage all the administration of the apartment
- Dealing with personal and household insurances
- Purchasing personal items & gifts when required.
- Dealing with all online orders and returns
- Dealing with online grocery shopping and deliveries/wine purchase
- Arranging events, birthdays, outings and giving support to the children when required
Attributes & skills
- 5 years+ as a Private/Business PA for a CEO or UHNW with excellent business PA skills
- Degree essential
- Up to date with modern technology
- Proactive, curious to learn and comfortable with new technology to work as effectively as possible
- Used to juggling diverse tasks sometimes out of hours
- Commercially savvy, willing to negotiate rates and suggest alternatives
- A proactive individual who can see round corners and can forward plan effectively with plan 2 in place also
- Flexible and reliable. Prepared for busy periods across time zones & sometimes out of hours i.e. West Coast USA
- Good humoured, proactive and solutions driven. An eagle eye for detail, double checking is second nature
- Discreet and a “can do” attitude
- Art lover and spoken Italian a plus
Expected Level : £80 – 100k+ negotiable plus discretionary bonus + 25 days holiday + an allowance towards Private Medical Cover
Start Date: ASAP