An international boutique fine art advisory and dealership is looking for a Chief of Staff to join their established and expanding team. The company, which has been based in Mayfair for ten years but has an international outlook and particularly USA focus, is exceptionally dynamic and has been experiencing a period of intense growth. Beyond the art focus, the two principals have a diverse range of business and personal interests and the Chief of Staff  will join at a senior level to facilitate structure, organisation and efficiency across the wider business and activity streams. The Chief of Staff will be a trusted member of the leadership team and have a range of responsibilities across the group, with a particular focus on managing finance and people.

In regard to finance, the Chief of Staff will have a central role in daily business operations and organising and directing how funds are managed across the company, wider group, and the private offices of the two principals. The CoS will be responsible for issuing a daily morning financial report to the board and for pro-actively responding to a changing financial forecast. The Chief of Staff will be experiences in budget management, capable of identifying financial problems in advance, and able to respond appropriately and creatively. In this, they will also be a strategic advisor to the board. Further, the CoS will fulfil a vital role in liaising with the external accountancy firm, including instructing the bookkeeper and collaborating on reporting, annual accounts, cash flow and strategizing.

For people management, the CoS will be responsible for streamlining the onboarding of new colleagues and working with the General Manager to ensure that new employees have the appropriate resources and permissions. The business operates across several jurisdictions and the CoS will ensure that new colleagues have the appropriate contract and set-up according to where they will be working. The business has a fast-paced environment throughout the year and the CoS will be a senior confidante able to identity, respond and resolve any internal tensions that may naturally arise. In this, the CoS will insulate the board and core business from any disturbance and ensure that the team is working harmoniously towards shared goals.

The CoS will ensure the company and wider group’s compliance with legal and regulatory requirements within the various jurisdictions of operation and work closely with its legal and financial advisors. The CoS will use this knowledge to inform the business’s long-term strategizing and future proofing. They will have experience of managing a portfolio of entities and how they interact. Further to this, as the CoS’s role will bridge the principals’ personal and business interests, they will work with the principals’ personal team to manage different kinds of international assets such as cars, yachts, wine, real estate and venture capital.

As a dynamic and growing company, the company is looking for a CoS who is technologically savvy and open to learning and also teaching smart ways of working. As an adjunct to being a core project and people manager, the CoS will be responsible for managing the IT contracts.

Any candidate must be willing to work flexible hours according to the principals’ time zones and willingness to travel as needs be. They must have proven similar leadership role within the HNW, luxury or family office sector. They must operate with the highest levels respect, discretion and confidentiality, and understand the nuances of how different kinds of information are considered confidential. They must have excellent interpersonal and communication skills and have a positive and collaborative energy.

The company is looking for someone smart, capable and personable to join the team for an exciting future ahead.  Excellent package

An amazing role has arisen supporting a dynamic and extremely likeable International Principal of major companies including film, sports, hotels and many other international business interests.

Working remotely and from the Central London office you will be able to travel when the Principal is in London to other European destinations.  Collaborating with the Chief of Staff and EA based in the US this is a dynamic role for a career driven EA who loves this sort of challenge.   The boss loves ambitious people and there is a career path for the right person. 6-7years+ at CEO or Principal level is needed to have the relevant experience for this role.

Well presented and spoken (degree standard please) plus Italian would be a real advantage.  Able to sit in meetings and draft notes/minutes to follow up.  Detailed travel arrangements and collating information/paperwork before travel with itineraries.  Managing a bursting diary and schedule (liaising with the CofS and US EA) you will have top logistics skills and be a supreme Gatekeeper with tact and warmth.  Confident with your own charisma you will be involved in top international projects that are upbeat and interesting.

Good humoured and a cv demonstrating a similar role in the past is essential to be considered for this role.

This is a top role with a career path for someone who will commit for the long term and enjoy working with this top boss who would encourage your input and career.

Top package + bonus

Experienced and hands on EA for a time poor Film Producer within his own Family Office Setting.

This is a busy and hands on diverse role for someone used to working with a successful creative on the move.

Attending to intricate travel and itinerary plans which can change over night.  The boss travels to South America as well as Europe so international experience is essential.  Top diary management, able to deal with time sensitive deadlines and be a charming gatekeeper when necessary. Able to collate relevant paperwork before meetings and take notes when required in meetings.

Top communication skills as you will be the go to person for all contact with the Principal.  A team player able to work easily with a tight team of 20 and get results.

Happy to assist with personal work when needed as this Principal's life tends to merge with business and private.  So, booking holidays, events, personal bills/credit cards etc with occasional support to the Family.

This is an important lynchpin role and your skills/experience will be obvious.  We are looking for someone from a boutique background or a fast paced role in a Family Office for a creative individual.

Able to hit the ground running you will be a career orientated EA with much to offer.  The work is interesting and varied and will sometimes require out of hours especially when the Principal travels.

Top English skills written and spoken essential, good humoured and hands on with 7 + years EA experience.

Role comes with bens + bonus

Senior Private PA (with Chief of Staff Duties) – Knightsbridge £100 - £110,000 + bonus + bens package

6 - 7 years+ in a senior private PA position mainly based in the household and longevity is needed for this role to be considered

An outstanding role has arisen for a polished (degree standard preferred) Senior Private PA (with Chief of Staff duties) to oversee the management of a busy fully staffed household and to support this UHNW Family in all Private & Household matters.  This is a very important role for the family who are looking for a long term commitment with someone who has very high standards and will take care of their private requirements and keep the household running extremely well. 

A good communicator, excellent dealing with staff and suppliers alike you will have a pleasant and helpful personality but the gravitas to get things done well and efficiently. 

You will have a background working within a busy UHNW household and have excellent experience dealing with all matters of household staff management including recruitment performance, coordination and rotas.  You will have high standards and lead by example in a Chief of Staff style manner.  Friendly yet always professional and one step ahead.  Dealing with the budgets and liaising with external team when required.  Supporting from the Residence this is a wonderful role for an inclusive and interesting family who will respect and rely on your experience/skills to keep things running at a high level. 

A good negotiator when it comes to obtaining quotes and keeping an eye on the best deals for the family

With a positive outlook and proactive approach your role has always had a high level of discretion attached to it and you will be a trusted right hand to the Principals in every respect.

Supporting the Family with private matters including all diary management, travel, events, purchases for the household, maintenance, any refurbishment work required, dealing with suppliers and contractors, negotiating, updating the household book and assisting the staff to perform their duties to a high level.

The role will grow over time and incorporate other interesting projects and purchases and you will be involved in the overseeing and running of these.

Lovely family with high standards with very busy lives so you will come from a household that has a similar "feel".  Happy to roll up your sleeves and muck in when needed this is a busy very hands on role for someone with energy and lots to give.

Excellent package + bonus

This is a new role created by a very successful and growing international business within the Arts.

Your background will show UHNW, Family Office or a luxury background at senior level in operations. Degree standard with a motivated energy and a keen interest in your work and accomplishing goals.

Financially astute you will liaise with the company accountants and advisors with regard to strategy, reports, management of cashflow, budgeting & forecasting, financial analysis and managing the receivable and payable processes a financial qualification is preferred. You will also be responsible for legal and compliance issues across various jurisdictions. Having a central role in daily business operations you will also be involved in the personal and business interests of the two Founding Partners. You will be business minded, targeted and professional.

Responsible with the General Manager for people management, on boarding and some training for new colleagues to the business, a good general over view of HR is needed and a personable, hands on approach. A top communicator able to build relationships quickly.

Experience with managing a wide portfolio of interests and how they interact you will also liaise internationally on behalf of the Principals with regard to international assets such as cars, yachts, wine, real estate and venture capital.

Flexible when needed you will also be happy to travel occasionally when needed abroad to oversee or manage various projects

You will show a similar role of this responsibility in the past at senior level and work in collaboration with Principals and colleagues.

Excellent package + bonus + career opporutnity

Private PA to UHNW Family Office - Mayfair

A top role has arisen for someone who wants to step up and work closely with the Senior EA

In an interesting and fast paced role within the Family Office based in Mayfair.

Your background will be in a busy multi-tasking role with quite a bit of private support so that you will

Have a good understanding of the standard of support required at this level and you are eager

to learn more.

You will assist with diary management & meetings both UK and internationally, travel, itineraries & schedules

Private & business appointments, interesting events, shopping and occasional errands. Scheduling for the wider family with occasional visits to the Family Residence.

The senior EA is charming and needing another pair of hands who once in the role can take over from her from time to time when required.

This is an interesting and fast paced role for someone well spoken and presented with bags of energy and get up and go. You will be confident, hands on and

happy to roll up your sleeves when needed.

You will have 5 years' experience in a fast paced multi-tasking role with some private support and happy to support out of hours very occasionally when

urgent. Plenty of scope to grow in the role, this is a rate position within a family office who have multiple interests in entertainment & hospitality.

£50-55k bonus bens package

This is a fabulous role for a Senior Private PA with 6-7 years' experience mostly within an UHNW household who has exceptional communication skills and top household management of staff.  Well spoken and presented is essential and a top command of English written and spoken (degree preferred if possible)

A lovely family, very inclusive and warm (couple with 3 children) with a fully staffed residence in Kensington and Cotswolds estate.  You will oversee the Cotswolds residence and visit for 1 - 2 days every month.

The role is based within the household working closely with the Principals to create a harmonious and well run home & lifestyle.

Managing refurbishments and contractors with comparison quotes obtained.  Dealing with household bills and purchasing household items.  Researching when needed.

Lead and manage the household staff and guiding /assisting when required.  Able to build relationships quickly and lead by example, giving alternative examples and ideas that could work.  Deal with all paper work for the staff and staff rotas.  

Arrange all international and national travel including flights, cars, hotels etc.  Happy to take on ad hoc projects always keeping total confidentiality. Assist with Family events, celebrations & parties (occasionally required over the weekend)  Deal with all household papers/correspondence and be first point of contact for the family.  

Discreet with your own gravitas humour and understanding this is an ideal role for a successful and experienced Private PA who is happy with some Chief of Staff Duties as the family may expand on their purchases/requirements over the next couple of years.  They need someone very connected to their role who will give their best and can be relied upon.  Top package + bonus

PA - UHNW Monaco - You must be resident near Monaco and have a European Passport to be considered for this role

This is a tremendous opportunity to join an UHNW Office and support a dynamic billionaire and his team (CEO level)  Salary is 60 - 65,000 Euros Gross per annum.  3 years+ experience as a PA in a busy  multi tasking role is needed.

Working in a small team your day will be busy and varied from assisting in running the office (near the Casino) and supporting the Principal who has many high profile businesses globally. The role will also incorporate some personal support guided by the Senior PA who is very helpful and hands on. This is a team player's role who enjoys a busy and varied day working at a pace.

You will have excellent English and French both written and spoken (Essential) and a great hands on work ethic happy to pick up both large and small projects. Everyone pitches in so not adverse to making coffee, getting lunch or going on a shopping trip for the boss. Attitude is all and you will come from a background where you have gained some experience working for a HNW/UHNW individual and know the level of support that will be required. This is a true opportunity to join this remarkable company/individual and progress your career and knowledge.

EU passport is required for this role and living within striking distance of Monaco is essential

A background in yachting or concierge would be ideal as you will be juggling multiple requests and there will be some out of hours which goes with a role of this nature. Good PA skills, organised and with a helpful and positive personality is also essential. The role is to start quickly and you will be immersed in this role from day one. Good package + bonus