Executive PA to Directors

Job Descriptions

Executive PA to Directors - West End

A truly progressive and interesting role has arisen in this UHNW international office (80 in London office) for an Executive PA with 3 -4 years' experience looking for the next step.

Some formal secretarial training would be a big plus. This is a first time hire for the Directors who are inclusive and very self-sufficient but getting busier and needing

a highly organised, positive and helpful Exec PA to assist them. You will be part of an amazing company with outstanding prospects where you will be supported to learn

and grow. There is plenty of support in the office to assist you and make you feel part of the team immediately

You will be the first point of contact for the Directors taking message and responding

Arranging and co-coordinating meeting and multi party conference calls across time zones.

Collating and distributing documents and board packs prior to meetings

Meet and greet visitors and arrange refreshments

Diary management, liaising with external companies & contacts when required and juggling time slots to co-ordinate diaries

Review & edit documents and proof-read ready for signature

Assist with presentations

Helping with ad hoc projects as they arise

Manage emails, messages and phone queries drafting replies when necessary and to a high standard

Processing of invoices and expense forms for the Directors

Sorting out travel arrangements with itineraries both internationally and in the UK. Arranging visas & currency

Should urgent matters arise whilst the Directors are travelling to assist outside of normal working hours.

A happy and positive personality with a big smile and good all round skills is the perfect fit for this role!

Fabulous offices and top bens package bonus included. Real career opportunity