Your job search results: 9 Chief of Staff, Private & Family Office PAs Jobs

Your job search results:
9 Chief of Staff, Private & Family Office PAs Jobs

RECEIVE EMAILS ABOUT
NEW VACANCIES

Specifically for the vacancies
you're interested in.

SEND US YOUR CV
OR PROFILE

So we can find vacancies for you
that meet your requirements.

image
Plus bonus and benefits

 

This international UHNW family with interests across the spectrum seek a Personal Assistant to join their welcoming and friendly team supporting some key family members. A personal and business role, you will assist in all areas and must have experience of both sides to be considered. Due to interests internationally they seek someone fluent in English and Spanish.

This is a varied role where duties will include though will be in no way limited to:

    •    Organisation of international travel arrangements for business and personal trips, including multi-stop trips, accommodation to visas.
    •    Extensive diary management for your family members professionally and personally
    •    Expenses management
    •    Meeting, conference and events organisation
    •    Daily correspondence with other assistants and household staff across the globe to ensure a seamless support to the family
    •    Running personal errands 
    •    Household and professional administration as required.


You will be of graduate calibre, have a minimum of 1+ years experience in a Personal and Business PA role supporting an HNW/UHNW family/individual. You will be used to working on-call with a friendly and helpful nature always wanting to be of assistance with a smile.

You must be fluent in Spanish and English.

If you meet this criteria please apply today for immediate consideration.

Leaman Consulting are an equal opportunities employer. 

 

Full Details
image
£40-45,000 DOE + Excellent opportunity

UHNW Family Office PA - Chelsea.    

A great opportunity has arisen to support the Principal + family of this small UHNW Family Office based in Chelsea.  Working within a beautiful mews house (with an accountant) you will take care of the day to day requirements of the UHNW Principal who is currently living abroad (his family are in London)  The role will be supporting him remotely and assisting the wife occasionally when required for the time being.  Visitors come to the office during the day.

Degree standard and extremely well spoken and presented is a must together with experience working within a Family Office is Essential to be considered for this role.

A real work/life balance role from 9 - 5pm (with little out of hours contact)  

Dealing with diary and emails, correspondence, reports & letters, calls, paperwork.  Projects and monthly credit card reconciliation.  Maintaining office equipment & dealing with technicians.  Managing and reviewing filing and office systems.  Company bills, insurances & claims.  Company vehicle requirements and updating inventories.  Research & reports. 

You must have 2 years+ experience within a role that is similar and used to the Family Office culture/supporting a HNW or UHNW individual.  Able to roll up your sleeves to tackle whatever comes in the door.  Flexible and helpful with a positive personality

Lovely working environment and support from a long standing colleague will be there.  Excellent hand over given.  Emotionally intelligent, solutions driven and a self starter is essential.  Start immediately or short notice in current situation is required.

Full Details
image
£70,000 - £80,000

Family Officer/Accountant (HNW British Family) - based London or Switzerland. A top opportunity has arisen for a Senior Associate level accountant with a background within a Family Office, Private Bank or Wealth Management firm. Good business French is required to work with French speaking service providers both in Switzerland and the Carribean (Essential). 5-10 years' experience is needed together with excellent communication skills, energy and commitment.

The family live in Switzerland, UK, USA and Carribean and have assets in each country (including property)

Accounting: Dealing with all accounting to include execution of payments and transfers in different countries (300 per month). Balance sheet reconciliation, budgeting and cash flow on a monthly basis. Presentatin and reporting of accounts in cash fow style reports. Liaising with banks custodians, accountants and insurance providers. Responsible for providing financial information to family and management team. Draft minutes, attend calls and follow business rationale.

Banking/Insurance: Experience to pass bank transactions and operate accounts. Experience with global custodians as well as managing multple Forex accounts. Experience with international insurance providers. Insurance claims and follow up reimbursements

Property/Inventory: Managing rental income and local vendors across properties internationally. Working with respective property managers. Mnage inventory of wine, fine art & jewelry

Legal/Corporate Governance: An understanding of legal agreements and contracts and fiduciary obligations.

Systems: An understanding of workflow processes, document management systems ad accounting systems

This is an interesting and incusive role of great trust and a top working relationship must be forged from the beginning. Hands on and solutions driven there will be occasional travel to Switzerland/London/Carribean.

A top role that will grow over time and a wonderful opportunity. The role is mostly remote working and can be based in either Switzerland or London

 
Full Details
image
35,000.00 P.A + Top Opportunity

A unique and unrivalled opportunity has arisen for an ambitious and switched on EA with a focus on Marketing and Brand Development to join this exciting start-up founded by an UHNWI.

You will be given a unique opportunity to really carve out a vital role within this company working directly with the Founder / CEO in a true right hand capacity sharing their vision for the company. This is a role that requires a smart, switched on and business savvy individual who has heaps of common sense and the ability to work with individuals at all levels. This is a real chance for someone to build a great future with accelerated development opportunity and growth. A background in luxury, marketing, retail and start-up would be ideal.  

You will be involved with all aspects of the business and each day will offer a new challenge which you will meet with a solutions driven approach and a positive approach. Start-up experience would be a hugely beneficial as you will know and understand the flexibility and willingness that is needed. You will be well presented with excellent communication skills both written and verbal ( top word, excel and PowerPoint)

The ideal candidate will have great experience working with projects and solid operational skills to deliver the highest standard. You will be extremely tech savvy and display solid experience working across social media platforms, developing marketing strategies and campaigns as well as the ability to quantify results and generate reports. You will be involved in writing copy, updating the website and creating content. A creative thinker who goes the extra mile and is keen to develop a strong brand identity for the company. They would love someone who has lots of ideas and brings energy and commitment to the role.

You will also have good experience supporting an individual as a EA ( 2 /3 years minimum) and will be able to manage a very busy diary, schedule international travel, arrange meetings with internal and external stakeholders, processes invoices and expenses and support with research and document production. You will be able to work independently when required and have strong interpersonal skills and the ability to negotiate contracts and the best rates with suppliers. Must have a confident, professional and friendly approach who enjoys cultivating strong working relationships. An understanding of customer service ( customer acquisition and retention) would be a huge bonus as well as an understanding of the processes involved in the retail industry.

This is very much an ambassadorial role with huge potential for someone who is energetic, focused and who has much to offer.

An opportunity not to be missed. ASAP Start.

Full Details
image
Plus outstanding benefits and bonus

Executive Assistant (Venture Capital Tech Investors) W1 This is a top role for a top EA with a background in investment at Senior Level.  Supporting one of the Senior Partners in this extremely successful venture capital company based in fabulous new offices in the West End.  The role will have 25% private support and out of hours so your flexibility and experience supporting an individual of this level and is essential.  You will be used to the demands of a role such as this and have an extremely supportive and helpful nature, always willing to go the extra mile.  Degree standard and a cv showing experience at CEO level or similar and supporting in a business and private capacity.  Top IT skills, able to work autonomously and keep ahead of the game.  Used to updating the Principal on a regular basis and really connecting to how he works and his expectations.  Outstanding package + bonus

Full Details
image
£70,000 - £75,000

Supporting this successful investment Founding Principal who has residencies both in London and Switzerland and an extremely busy life both professionally and personally.  You will deal with all diary and travel matters for the Principal, detailed itineraries and arranging both corporate and private meetings in the UK and abroad.  This is predominately a Private PA role (60%+) so you must have relevant experience as a private PA to a very busy high level individual to be considered for this role.

We are looking for someone with excellent Private PA, household and refurbishment/property skills as the principal is currently undergoing a major household refurbishment. You will have a cv demonstrating 3-4 years minimum experience as a Private PA to be considered for this role.  Polished and well-spoken with a positive and helpful personality  8 + years’ experience is required for this role . Fluent German (spoken and written) is essential.  A positive a helpful personality happy to cover many bases.  A certain gravitas and experience of this world is needed.  Your background can be in any field as long as you have the relevant Private experience for a few years, hold a solid degree or equivalent and have fluent German.  Good humoured and a bright and helpful personality is essential.

You will assist with the running of this boutique office of 10 and arrange all corporate meetings and travel for the Principal and have good experience at senior level within the corporate field.  The staff are helpful and inclusive and you will be a valued part of this team.  Beautiful offices and working conditions.

This role is office based. There will be some travel to Switzerland from time to time. 

Lovely offices and an inclusive supportive team to work with.  Excellent package + bonus.

Leaman Consulting are an equal opportunities employer. Please note that due to the high volume of interest you will only be contacted if shortlisted for the role.

Full Details
image
40-45K PRO RATA DOE

This is a brilliant opportunity for a positive and proactive PA to join this small and highly personal investment office in the heart of London. The role which is part time would ideally spread across 2 full days and 2 half days, and is based in a small but very upbeat office. ASAP START. 

The Principal and team are looking for a self-motivated, proactive and flexible PA with a good sense of humour who is not phased by working alone at times and is happy to muck in where needed. The ideal candidate will be of degree standard with excellent communication skills both written and verbal and someone who is used to working in a confidential manner. You will be supporting a HNW Principal in both a business and private capacity as well as managing a small but lovey office so a minimum of 3 years experience in an investment firm or family office in a similar role would be ideal. 

Business duties to include: Diary management and booking travel – liaising with travel agent·  Office management – overseeing supplies, contractors, administration, orders, deliveries, post, etc Paying office bills. Arranging some meetings and meeting and greeting guests accordingly – arranging refreshments and lunch when required. Submit monthly invoices and assist the accounts team with various tax returns – assist where possible and when required. Compiling and reviewing spending reports and updating internal spreadsheets. General administration, filing, document production and shredding. Liaising with family PA based abroad and running errands

Private duties to include: Oversee apartment ( based close to the office)  and eventually a house (non -staffed – just a housekeeper) –managing bills, supplies, sourcing goods / suppliers and quotes. Property renovations – assisting with sourcing suppliers, liaising with contractors, attaining quotes and generally helping when needed. Manage housekeeper – hours, rota etc. Updating personal documents and records like passport, visas, insurances, memberships etc Personal shopping including purchasing gifts and running errands

You will also be working closely with a highly personal and lovely family PA who is based in the UK 6 months of the year so there will be wider support on projects, however they are keen to have a PA that can hit the ground running and think on their feet.

A brilliant opportunity for a bright and positive PA with a can-do flexible attitude who is discreet and focused and who would enjoy a small but personable office environment and is happy to work independently. 

Full Details
image
£55,000 - £60,000

Executive Assistant to Chairman - WC2

An interesting and involving role has arisen for a polished and degree standard EA with much to offer.Supporting the Chairman in a corporate and private capacity (including family members) so discretion and sensitivity is key.  Excellent dictation skills are required and the ability to correspond on behalf of the Chairman.  A high level of written and spoken English is needed.  Extensive diary management and responding to Emails, letters and compiling reports.  Frequent travel organisation and itineraries together with necessary papers.  Meeting and greeting visitors, liaising with clients and internal/external members of staff.

Assisting with personal matters to include; personal correspondence, social invitations, liaising with Chairman's family with regard to commitments & events.  Dealing with personal banking, paying of bills, charities, personal expenses, family travel, various insurances and some miscellaneous tasks.

Degree or further education preferably in English.  Excellent personal presentation, well mannered and articulate.  Good humoured with a positive and helpful personality.  Excellent written and verbal skills (strong grammar).  Good experience with dictation is needed.  A demonstrated background at CEO, Founder or Chairman level is needed for this role.

Able to work under pressure and deadlines occasionally and self motivated and positive.  Excellent IT skills, highly organised with loads of initiative.  Excellent package + bonus

 

Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting is an equal opportunities employer.

Full Details
image
£50,000 - £55,000

Executive Assistant - to support the Founder of this start up Tech & Investment Company. To include a rapidly expanding Beauty business among other ventures/projects.  A true opportunity has arisen for an astute/business minded EA with an entrepreneurial spirit to join this dynamic Founder in a start up venture.  Top juggling skills and able to prioritise is essential as this role has many projects on the go and you will support the Founder in both a business and personal capacity.  Degree standard and with an eye/ability with technology and marketing at a high level you will bring some creative flair and ideas to the table with enthusiasm and energy.  Someone committed to the role and wanting to grow with the company.  A top multi tasker who is proactive and a self starter who likes to see things through from beginning to end.  Loyal and trustworthy who is passionate about their career and can handle pressure and deadlines when required.  Resilient and unflappable, confident with good emotional intelligence.  Independent and able to make decisions when required and take an ambassadorial role for the company and Founder when needed.

You will have full oversight of diary and inbox.  Manage accounts and finances working closely with bookkeepers for all business and personal expenses.  Compilation, formatting and proofreading documents.  Co-ordination of board member responsibilities.  Property management for the Principal including all household bills for both London and country residence.  Dealing with renovations, staff and contractors.  Personal diary, appointments, post, gift buying etc.

Top English skills are mandatory as you will be compositing correspondence for the Principal.  Good note taking skills (or voice notes).  Minute taking and creating presentations.  Top Excel for financial matters - happy to learn software (Zero, Oracle or SAP).  Able to pick up project planning tool (Monday.com, JIRA, Asana or similar).  Event management, away days and team building exercises.  

This is an opportunity to become part of something really exciting.  The role will be an evolving one and a true wingman role for the right candidate.  A background in start-up, tech investment at CEO/Founder level would be the perfect fit and a modern, entrepreneurial approach to your career.  A high level of tech/software skills and able to commit for the long term.  Excellent package + bonus

Full Details