Your job search results: 12 Chief of Staff, Private & Family Office PAs Jobs
Your job search results:
12 Chief of Staff, Private & Family Office PAs Jobs
Executive Assistant - UHNW Family Office W1
A fabulous role has arisen for an astute, focused and switched on EA with a background in property or within a HNW/UHNW Family Office. Supporting a dynamic and uber busy Operations Director/Chief of Staff in all aspects of a full-on day. What is imperative for this role is attention to detail and keeping detailed lists daily of what is done/to do. Outstanding email management and keeping on top of things and flagging up important issues/what is done and what is outstanding. Your logistics and organisational skill will be second to none. A top communicator who can pre-empt problems and think ahead and present detailed facts in one concise presentation. A proactive individual who does not need prompting you will be confident with humour and possess that certain sparkle/energy.
The offices are fabulous and you will be working within a great team who are collaborative and helpful.
Your boss is great to work for - hard working, a great sense of humour and has been dedicated to the UHNW family for years. A real professional with a high work ethic, you will learn much and be included in every project. Supporting within the family office also you will have direct contact with the Principals who expect the best. Your standards will be high and you will connect with your role and have much to offer. Advanced IT and organisational skills are a must, a logistical and focused approach able to get the the nub of a problem quickly and resolve it. Hard working, loyal with a genuine enjoyment/interest/experience within property (the Family Office have a large luxury portfolio of property both here and abroad) and a willing and helpful pair of hands. The family have many business interests/involvements other than property that you will have the chance to get involved in. Discretion and confidentiality are key plus 7 years+ experience within a busy/demanding role within property or within a Family Office. Degree standard and a quick learner willing to take on projects. Excellent package + bonus
Experienced Private PA for UHNW Family - Notting Hill.
A top role has arisen for a private PA with good corporate skills also to support this charming UHNW family with a high lifestyle and high expectations. You will have been a senior Private PA for at least 8 years+ and have unrivalled experienced running a very high level residence/staff, arranging dinner parties, first class private jet travel/commercial. Finding the best out there and maintaining a high level of discretion and confidentiality. Overseeing payments of household bills, rotas for staff, personal shopping, arranging meetings, diary, travel, expenses and international liaison of the highest level. Well spoken and presented with a background supporting at UHNW or High profile is essential to be considered for this role. An in depth understanding of the expectations/standards required for this role is necessary and they will look for someone who can bring ideas, new ways of working and running the household to make it run on oiled wheels. Able to put together a working "bible" for the house and keep the highest standards possible.
Outstanding role for outstanding Private PA who will also assist the Principal with business meetings, paperwork, itineraries and corporate matters when required. A background working at senior level for a Principal in a corporate capacity will be needed also
Excellent package and superb role that you can make your own Mostly remote but able to reach the house quickly when required. Living in striking distance of Notting Hill and living in London will be required also.
UHNW Family Office PA - Chelsea.
A great opportunity has arisen to support the Principal + family of this small UHNW Family Office based in Chelsea. Working within a beautiful mews house (with an accountant) you will take care of the day to day requirements of the UHNW Principal who is currently living abroad (his family are in London) The role will be supporting him remotely and assisting the wife occasionally when required for the time being. Visitors come to the office during the day.
Degree standard and extremely well spoken and presented is a must together with experience working within a Family Office is Essential to be considered for this role.
A real work/life balance role from 9 - 5pm (with little out of hours contact)
Dealing with diary and emails, correspondence, reports & letters, calls, paperwork. Projects and monthly credit card reconciliation. Maintaining office equipment & dealing with technicians. Managing and reviewing filing and office systems. Company bills, insurances & claims. Company vehicle requirements and updating inventories. Research & reports.
You must have 2 years+ experience within a role that is similar and used to the Family Office culture/supporting a HNW or UHNW individual. Able to roll up your sleeves to tackle whatever comes in the door. Flexible and helpful with a positive personality
Lovely working environment and support from a long standing colleague will be there. Excellent hand over given. Emotionally intelligent, solutions driven and a self starter is essential. Start immediately or short notice in current situation is required.
Family Officer/Accountant (HNW British Family) - based London or Switzerland. A top opportunity has arisen for a Senior Associate level accountant with a background within a Family Office, Private Bank or Wealth Management firm. Good business French is required to work with French speaking service providers both in Switzerland and the Carribean (Essential). 5-10 years' experience is needed together with excellent communication skills, energy and commitment.
The family live in Switzerland, UK, USA and Carribean and have assets in each country (including property)
Accounting: Dealing with all accounting to include execution of payments and transfers in different countries (300 per month). Balance sheet reconciliation, budgeting and cash flow on a monthly basis. Presentatin and reporting of accounts in cash fow style reports. Liaising with banks custodians, accountants and insurance providers. Responsible for providing financial information to family and management team. Draft minutes, attend calls and follow business rationale.
Banking/Insurance: Experience to pass bank transactions and operate accounts. Experience with global custodians as well as managing multple Forex accounts. Experience with international insurance providers. Insurance claims and follow up reimbursements
Property/Inventory: Managing rental income and local vendors across properties internationally. Working with respective property managers. Mnage inventory of wine, fine art & jewelry
Legal/Corporate Governance: An understanding of legal agreements and contracts and fiduciary obligations.
Systems: An understanding of workflow processes, document management systems ad accounting systems
This is an interesting and incusive role of great trust and a top working relationship must be forged from the beginning. Hands on and solutions driven there will be occasional travel to Switzerland/London/Carribean.
A top role that will grow over time and a wonderful opportunity. The role is mostly remote working and can be based in either Switzerland or London
A unique and unrivalled opportunity has arisen for an ambitious and switched on EA with a focus on Marketing and Brand Development to join this exciting start-up founded by an UHNWI.
You will be given a unique opportunity to really carve out a vital role within this company working directly with the Founder / CEO in a true right hand capacity sharing their vision for the company. This is a role that requires a smart, switched on and business savvy individual who has heaps of common sense and the ability to work with individuals at all levels. This is a real chance for someone to build a great future with accelerated development opportunity and growth. A background in luxury, marketing, retail and start-up would be ideal.
You will be involved with all aspects of the business and each day will offer a new challenge which you will meet with a solutions driven approach and a positive approach. Start-up experience would be a hugely beneficial as you will know and understand the flexibility and willingness that is needed. You will be well presented with excellent communication skills both written and verbal ( top word, excel and PowerPoint)
The ideal candidate will have great experience working with projects and solid operational skills to deliver the highest standard. You will be extremely tech savvy and display solid experience working across social media platforms, developing marketing strategies and campaigns as well as the ability to quantify results and generate reports. You will be involved in writing copy, updating the website and creating content. A creative thinker who goes the extra mile and is keen to develop a strong brand identity for the company. They would love someone who has lots of ideas and brings energy and commitment to the role.
You will also have good experience supporting an individual as a EA ( 2 /3 years minimum) and will be able to manage a very busy diary, schedule international travel, arrange meetings with internal and external stakeholders, processes invoices and expenses and support with research and document production. You will be able to work independently when required and have strong interpersonal skills and the ability to negotiate contracts and the best rates with suppliers. Must have a confident, professional and friendly approach who enjoys cultivating strong working relationships. An understanding of customer service ( customer acquisition and retention) would be a huge bonus as well as an understanding of the processes involved in the retail industry.
This is very much an ambassadorial role with huge potential for someone who is energetic, focused and who has much to offer.
An opportunity not to be missed. ASAP Start.
Executive Assistant (Venture Capital Tech Investors) W1 This is a top role for a top EA with a background in investment at Senior Level. Supporting one of the Senior Partners in this extremely successful venture capital company based in fabulous new offices in the West End. The role will have 25% private support and out of hours so your flexibility and experience supporting an individual of this level and is essential. You will be used to the demands of a role such as this and have an extremely supportive and helpful nature, always willing to go the extra mile. Degree standard and a cv showing experience at CEO level or similar and supporting in a business and private capacity. Top IT skills, able to work autonomously and keep ahead of the game. Used to updating the Principal on a regular basis and really connecting to how he works and his expectations. Outstanding package + bonus
This international UHNW family with interests across the spectrum seek a Personal Assistant to join their welcoming and friendly team supporting some key family members. A personal and business role, you will assist in all areas and must have experience of both sides to be considered. Due to interests internationally they seek someone fluent in English and Spanish.
This is a varied role where duties will include though will be in no way limited to:
• Organisation of international travel arrangements for business and personal trips, including multi-stop trips, accommodation to visas.
• Extensive diary management for your family members professionally and personally
• Expenses management
• Meeting, conference and events organisation
• Daily correspondence with other assistants and household staff across the globe to ensure a seamless support to the family
• Running personal errands
• Household and professional administration as required.
You will be of graduate calibre, have a minimum of 1+ years experience in a Personal and Business PA role supporting an HNW/UHNW family/individual. You will be used to working on-call with a friendly and helpful nature always wanting to be of assistance with a smile.
You must be fluent in Spanish and English.
If you meet this criteria please apply today for immediate consideration.
Leaman Consulting are an equal opportunities employer.
This is a brilliant opportunity for a positive and proactive PA to join this small and highly personal investment office in the heart of London. The role which is part time would ideally spread across 2 full days and 2 half days, and is based in a small but very upbeat office. ASAP START.
The Principal and team are looking for a self-motivated, proactive and flexible PA with a good sense of humour who is not phased by working alone at times and is happy to muck in where needed. The ideal candidate will be of degree standard with excellent communication skills both written and verbal and someone who is used to working in a confidential manner. You will be supporting a HNW Principal in both a business and private capacity as well as managing a small but lovey office so a minimum of 3 years experience in an investment firm or family office in a similar role would be ideal.
Business duties to include: Diary management and booking travel – liaising with travel agent· Office management – overseeing supplies, contractors, administration, orders, deliveries, post, etc Paying office bills. Arranging some meetings and meeting and greeting guests accordingly – arranging refreshments and lunch when required. Submit monthly invoices and assist the accounts team with various tax returns – assist where possible and when required. Compiling and reviewing spending reports and updating internal spreadsheets. General administration, filing, document production and shredding. Liaising with family PA based abroad and running errands
Private duties to include: Oversee apartment ( based close to the office) and eventually a house (non -staffed – just a housekeeper) –managing bills, supplies, sourcing goods / suppliers and quotes. Property renovations – assisting with sourcing suppliers, liaising with contractors, attaining quotes and generally helping when needed. Manage housekeeper – hours, rota etc. Updating personal documents and records like passport, visas, insurances, memberships etc Personal shopping including purchasing gifts and running errands
You will also be working closely with a highly personal and lovely family PA who is based in the UK 6 months of the year so there will be wider support on projects, however they are keen to have a PA that can hit the ground running and think on their feet.
A brilliant opportunity for a bright and positive PA with a can-do flexible attitude who is discreet and focused and who would enjoy a small but personable office environment and is happy to work independently.
Executive Assistant to Chairman - WC2
An interesting and involving role has arisen for a polished and degree standard EA with much to offer.Supporting the Chairman in a corporate and private capacity (including family members) so discretion and sensitivity is key. Excellent dictation skills are required and the ability to correspond on behalf of the Chairman. A high level of written and spoken English is needed. Extensive diary management and responding to Emails, letters and compiling reports. Frequent travel organisation and itineraries together with necessary papers. Meeting and greeting visitors, liaising with clients and internal/external members of staff.
Assisting with personal matters to include; personal correspondence, social invitations, liaising with Chairman's family with regard to commitments & events. Dealing with personal banking, paying of bills, charities, personal expenses, family travel, various insurances and some miscellaneous tasks.
Degree or further education preferably in English. Excellent personal presentation, well mannered and articulate. Good humoured with a positive and helpful personality. Excellent written and verbal skills (strong grammar). Good experience with dictation is needed. A demonstrated background at CEO, Founder or Chairman level is needed for this role.
Able to work under pressure and deadlines occasionally and self motivated and positive. Excellent IT skills, highly organised with loads of initiative. Excellent package + bonus
Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting is an equal opportunities employer.
Private PA (with good business skills) is needed by this UHNW based in Monaco. Fluent French (bi-lingual preferred) is essential to be considered for this role. A cv demonstrating experience supporting UHNW in all aspects is required (3-5 years+). This is a role for a career orientated EA who has supported 24/7 and used to the demands and level of requirement a role of this nature would need. Office based and visiting the home when required you will be familiar liaising with a fully staffed household and assisting with the recruitment of staff also. Managing all personal appointments and schedules for the Principal and family. Dealing with extensive & complex luxury travel and itineraries (where staff travel in advance of destination). Leisure & event co-ordination. Managing inventories and dealing with purchases, invoices and expenses. Good research skills and aware of latest innovations etc. Well presented and spoken with a positive and helpful personality, always willing to go the extra mile. One month's accommodation would be provided + travel expenses until you find your apartment within commuting distance of Monaco (with the assistance of the Chief of Staff). A knowledge of Monaco would be advantageous. Total discretion and confidentiality is essential (NDA) excellent emotional intelligence and a great team player who makes relationships easily and treats everyone with respect within the household. Top opportunity for an experienced EA wanting an interesting and demanding role at the highest level. Salary paid net
Business Assistant for Principal (Investments Worldwide) W1
An interesting and demanding role has arisen for one of the UK's top investment Principals based in fabulous offices in the West End. Your background will be similar - supporting an UHNW Principal with both exacting business functions and in a private capacity also. A career EA with much to offer - Ambassadorial standard, extremely well presented and spoken, eloquent. A degree or Masters level is essential. A high intellect, resilient with a world view. Wanting a high level of involvement and responsibility. A high standard of English both written and spoken. The rewards will be high but the expectations will be high too.
Top package included.
Executive Assistant - to support the Founder of this start up Tech & Investment Company. To include a rapidly expanding Beauty business among other ventures/projects. A true opportunity has arisen for an astute/business minded EA with an entrepreneurial spirit to join this dynamic Founder in a start up venture. Top juggling skills and able to prioritise is essential as this role has many projects on the go and you will support the Founder in both a business and personal capacity. Degree standard and with an eye/ability with technology and marketing at a high level you will bring some creative flair and ideas to the table with enthusiasm and energy. Someone committed to the role and wanting to grow with the company. A top multi tasker who is proactive and a self starter who likes to see things through from beginning to end. Loyal and trustworthy who is passionate about their career and can handle pressure and deadlines when required. Resilient and unflappable, confident with good emotional intelligence. Independent and able to make decisions when required and take an ambassadorial role for the company and Founder when needed.
You will have full oversight of diary and inbox. Manage accounts and finances working closely with bookkeepers for all business and personal expenses. Compilation, formatting and proofreading documents. Co-ordination of board member responsibilities. Property management for the Principal including all household bills for both London and country residence. Dealing with renovations, staff and contractors. Personal diary, appointments, post, gift buying etc.
Top English skills are mandatory as you will be compositing correspondence for the Principal. Good note taking skills (or voice notes). Minute taking and creating presentations. Top Excel for financial matters - happy to learn software (Zero, Oracle or SAP). Able to pick up project planning tool (Monday.com, JIRA, Asana or similar). Event management, away days and team building exercises.
This is an opportunity to become part of something really exciting. The role will be an evolving one and a true wingman role for the right candidate. A background in start-up, tech investment at CEO/Founder level would be the perfect fit and a modern, entrepreneurial approach to your career. A high level of tech/software skills and able to commit for the long term. Excellent package + bonus