Your job search results: 5 Chief of Staff, Private & Family Office PAs Jobs

Your job search results:
5 Chief of Staff, Private & Family Office PAs Jobs

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£55,000 - £60,000

Executive Assistant to Chairman - WC2

An interesting and involving role has arisen for a polished and degree standard EA with much to offer.Supporting the Chairman in a corporate and private capacity (including family members) so discretion and sensitivity is key.  Excellent dictation skills are required and the ability to correspond on behalf of the Chairman.  A high level of written and spoken English is needed.  Extensive diary management and responding to Emails, letters and compiling reports.  Frequent travel organisation and itineraries together with necessary papers.  Meeting and greeting visitors, liaising with clients and internal/external members of staff.

Assisting with personal matters to include; personal correspondence, social invitations, liaising with Chairman's family with regard to commitments & events.  Dealing with personal banking, paying of bills, charities, personal expenses, family travel, various insurances and some miscellaneous tasks.

Degree or further education preferably in English.  Excellent personal presentation, well mannered and articulate.  Good humoured with a positive and helpful personality.  Excellent written and verbal skills (strong grammar).  Good experience with dictation is needed.  A demonstrated background at CEO, Founder or Chairman level is needed for this role.

Able to work under pressure and deadlines occasionally and self motivated and positive.  Excellent IT skills, highly organised with loads of initiative.  Excellent package + bonus

 

Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting is an equal opportunities employer.

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upto £35,000 DOE +Bens+Bonus+ HUGE opportunity

Junior PA / Team Assistant - UHNW Family Office

This is a wonderful opportunity to join a UHNW private office supporting a small team of top legal advisors to the family. A varied role that will see you work across different time zones, liaise with external/affiliated companies, board members and UHNWIs.

They are looking for a bright, graduate standard, executive team assistant who is flexible, proactive and highly organised. You will need a minimum of 2 years experience in a similar role or corporate environment and have excellent communication skills both written and verbal. Willingness to get stuck in and a friendly helpful attitude will go far in this office.

This is a great learning curve within an UHNW family office for someone who connects with the work/family and can give it a personal touch. Must be able to work in total confidentiality & discretion with excellent emotional intelligence.

Working closely with the lawyers you will need good document and IT skills (track changes) and amendments as well as a sharp eye for detail. The role will see you running multiple diaries, scheduling meetings, booking international travel,preparation of detailed itineraries, assisting with document production including presentations, general administration,processing invoices/ expenses, coordinate international payments, and generally acting a a point of contact with international clients and offices.

A real opportunity to learn and grow with a prestigious and highly respected UHNW family office with much to offer! Excellent package and bonus. To start ASAP

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Salary £75k base plus discretionary bonus

German speaking EA – Central London

We are looking for an exceptional, degree standard (essential) candidate to join this boutique investment firm of 10.  This is a busy, interesting and sometimes demanding role supporting at CEO/Founding Partner  level and covering many areas both within the business and in a private capacity for the Principal.  An interesting, involving role for a professional Executive Assistant with 8-10 years+ in a similar role. Some travel in Europe occasionally.

Executive Support

  • Coordinate schedules, meetings, appointments, agendas
  • Maintain calendars / contacts
  • Coordinate domestic and international travel
  • Take meetings and report back with detailed actions
  • Manage, oversee and support corporate / residential real estate refurbishment projects
  • Liaison with key contractors and professionals
  • Arrange insurances, oversee purchases and inventories
  • Assist with the running of real estate and liaison with other support staff
  • Interview and hire staff when needed
  • Maintain and oversee budgets and payment of expenses
  • Arrange events, dinners and social activities
  • Produce reports and schedules on projects, outlining expenses and projected expenses
  • Research special projects and execute them

Desired Skills and Experience

  • Experience
    • 8-10 years+ experience in a demanding and diverse role
    • Real estate experience desirable
  • Education / Languages
    • Degree-qualified
    • Ability to speak high quality German 
  • Knowledge / Skills
    • Top communication skills with professional appearance, presentation and gravitas
    • Financially astute
    • Attention to detail
    • Ability to pre-empt potential issues
  • Teamwork
    • Ability to coordinate own activities with others in order to achieve individual, team and organisation goals
    • Confident to take decisions and act autonomously when required in conjunction with positive, team-oriented approach
    • Ability to adapt and accept difficult situations and tasks and perform with the utmost professionalism
    • Ability to lead by example and gain the respect of colleagues and external contacts quickly
  • Time Management
    • Ability to plan and prioritise assigned activities in order to achieve task in a timely manner
    • Must be able to meet tight deadlines in a fast-paced environment and to handle multiple assignments, projects, and responsibilities simultaneously producing accurate, timely results
    • Must be able to work independently with little direct supervision
    • Flexible attitude to availability and working hours, including weekends, with ability to travel at short notice
  • Motivation
    • Must be motivated to learn new skills and apply new solutions, and to make existing solutions more effective and efficient
    • Discretion and confidentiality
  • Communication
    • Excellent communication, written and oral, and interpersonal skills
    • Ability to identify and discuss complex issues and present workable solutions in a simple, meaningful, and focused manner
    • Demonstrated excellent organisational skills
  • Love of dogs

 

Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting is an equal opportunities employer.

Full Details
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An excellent opportunity with huge potential.

70:30 PA to HNW Creative - Kensington

An unrivalled opportunity has arisen to join this UHNW Creative individual in a very busy, dynamic and fast paced role. You will be supporting a highly personable Founder in all aspects of their private life as well as some business support. 3-5 years minimum experience required in a similar role.

 

Based in a magnificent home in Kensington, you can expect a very busy and diverse remit of responsibilities so you must be able to prioritise and have excellent multitasking skills. Managing  very busy and fluid diaries, a high profile lifestyle, a busy professional calendar, VIP travel, full logistics, a busy household and staff, account management, events and private parties, projects and more

Duties will include; full diary management for the founder and wider family, extensive international travel management (flights, visas, itineraries, hotels, villa rentals etc) household management including household staff (domestic and overseas) overseeing all personal accounts, paying bills, utilities, relevant insurances,  managing invoices and payments, memberships, lifestyle management requests, overseeing contractors in and outside the home as well as any repair works needed. You will have a flexible and friendly approach as you will also be errand running (post office, dry cleaning, food shopping, deliveries, returns, fresh flowers etc).

 

On the business side you will have the opportunity to also support the Founder and wider team with high end interior design projects. A successful candidate will have excellent communication skills, top IT skills (word, excel, PowerPoint) as well as being very numerate. You will be expected to prepare invoices, compile detailed expenses, be able to work with budgets and liaise closely with accountants as well as the Principal’s executive team.

 

Discretion and loyalty are of paramount importance in this role.

 

They are looking for an intelligent, positive and proactive PA with a flexible and friendly attitude who can support them in both with their busy professional and personal lives.

 

An all-encompassing role that requires someone switched on and professional who understands the needs and demands of supporting an UHNW.

 

An excellent opportunity with huge potential.


Salary: £40,000 - £50,000 gross per year DOE.

Full Details
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£55,000 - £60,000

Family Office Executive Assistant (Remote based initially) 

This is an exciting opportunity to assist this new Family Office and become a pivotal part of its' future.  The family Principals consist of three family members. One is based in New York and the other two are based in London.  It is a time of great change for them and the family office.  The family office is consists of 12 members of staff.  This is a remote role to kick off with and the role is work in progress during this time of change.  An office based in London could be organised in the future for this charming and extremely likable family.

Primarily supporting in a business context there will be some personal support over time, mainly events & travel when the three family members need to be together. This is a new role and with the wide and sometimes complex environment/investments the family are involved in you must have an understanding and interest in business and finance and be a self-starter able to bring much to the table.  Able to carve out and define your position an deal with a range of stakeholders and work with Senior team members of the Family Office and external professionals when required.

Able to work independently with top communication & organisational skills you will build strong relationships quickly and comfortable working alone for periods of time.  Some travel to New York will be needed (2 - 4 times per year). Flexibility and a hand on proactive approach is needed.  You will report directly into the Family Members and liaise with the Family Office on matters.

Duties & Responsibilities:

  • To support the family office operations by providing administrative support directly to the three family principals as well as to the wider family ecosystem when necessary.
  • To provide administrative support to the family in their leadership and management of the family office.
  • To work closely with the family and their family office and be responsible for the communication of information across the three principals to ensure all are aware of key updates as and when they arise.
  • To draft and dispatch reports, emails, agendas and minutes/records of meetings as required.
  • To ensure all relevant materials including briefing packs are produced in a timely and accurate manner, ensuring the family always have the relevant material ahead of any meeting or trip.
  • To coordinate, attend and take minutes for regular (every two weeks) update calls covering both portfolio (ie investments) and non-portfolio (eg personal, charitable, real estate) matters.
  • To attend and take minutes at any other relevant calls and meetings as required.
  • To manage a dynamic list of areas of focus on behalf of the Family and follow up on action points from calls and meetings on behalf of the family.
  • To provide administrative support to the family to assist them in the completion of action points in a timely manner.
  • To carry out extensive diary management and coordination of meetings and calls, often over several time zones, and ever-changing diaries.
  • To organise business travel, including arranging visas, travel, accommodation and restaurants, entertainment as required.
  • To get involved in various ad-hoc projects as and when required by the family.
  • To carry out research for the principals.
  • To liaise with third parties such as law firms, accountants and bankers etc on behalf of the family as needed.
  • To manage and respond to applications to the Philanthropic Foundation, as a first point of contact.
  • To observe a code of strictest confidentiality at all times.

Skills & Abilities:

  • Degree Standard or equivalent.
  • Demonstrates a high level of autonomy, independence and initiative.
  • Comfortable with operating in the ‘grey’ (as opposed to ‘the black and white’).
  • Efficiency & reliability: has strong organisational skills that reflect the ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.
  • Discretion and diplomacy: has exceptional interpersonal skills and the ability to build relationships with a wide range of stakeholders.
  • Adaptability and versatility: able to respond to a constantly evolving set of needs and demands
  • Strong commercial judgement.
  • Proficiency in Windows, including MS Word, Excel and PowerPoint.
  • Excellent writing and editing skills.
  • Good research abilities.
  • Holds a valid passport and willing and able to travel, sometimes at short notice primarily to the US.
  • Has the flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the principals’ needs as and when necessary.

Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting is an equal opportunities employer.

Full Details