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Your job search results: 5 Private & Family Office PAs Jobs

Your job search results:
5 Private & Family Office PAs Jobs

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Salary 60-65k + bonus + bens + travel allowance

An outstanding opportunity has arisen for a polished and degree standard EA with an excellent level of French to support this UHNW international figure with business, estates and holdings world-wide.

You will travel with the Principal to USA, South of France, Switzerland and other exotic locations (staying in hotels) for at least 3-4 weeks at a time, several times a year.  A high level of commitment is expected in this role for someone who is free to travel extensively.  The Principal has a grown family and excellent logistic skills are required to prepare for family events, meetings and involvements

Based within the family office in Central London (4 staff) working closely with another EA to support the Principal with his demanding social /business calendar and lifestyle.

You will have a cv demonstrating a role supporting a HNW/UHNW or a high profile individual in all aspects in a private capacity as well as handling extensive diary, charitable foundation and family office duties.

Able to deal with an extensive and every changing private diary with multiple social engagements, private appointments, invitations and philanthropic matters.

Overseeing extensive travel for the Principal, family & guests from private jets & yachts to transfers, chauffeurs, accommodation, currency and insurances.  Excellent logistics skills needed.

Dealing with all personal correspondence and managing responses, invitations and making arrangement for private events, birthdays and social engagements.  A high level of social etiquette/understanding to liaise with the level of individual the Principal is in contact with will be expected.

Assisting with household recruitment, contracts, HR issues and staff expenditure.

Supervising properties overseas, liaising with staff on maintenance, renovations, household budgets and shopping, security and liaising with contractors and suppliers.

Personal shopping and creating inventories for jewelry and luxury items

Assisting with purchases and loans of an extensive art collection and forging relationships with auction houses, galleries and artists.

Managing the Principals’ corporate schedule and timetable of meetings, conference calls and Board meetings.

Liaising with the family office with regard to investments.  Preparing all paperwork and delivering schedules and reports ahead of weekly and quarterly board meetings.

Dealing with all correspondence and relevant paperwork with regard to the Charitable Foundation and preparing all relevant paperwork before Board meetings and conference calls.

Executing all corporate correspondence, social engagements and meetings between the Principal and Board members and forging excellent relationships along the way.

You will have your own charm and confidence – be very well spoken and presented with an excellent command of French and looking for an international role with travel that you can commit to for the long term.

This is an outstanding role for a charming and well-known international individual who is a delight to work for.  The role comes with an excellent package including bonus, private health and travel allowance

 

 

Full Details
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£25,000 - £30,000

Junior Team Assistant in a Family Office – W1

This is a great opportunity for a hands-on individual who is keen to get stuck in a learn. It is a varied role working within a thriving family office environment for the Family services department.

 

Your responsibilities will include:

  • Supporting two PA’s within the family office with general admin requirements.
  • Meeting and greeting guests.
  • Overseeing the meeting room schedule.
  • Running errands for the family.
  • Covering reception during staff holiday and sickness.
  • Assisting with travel booking.
  • Getting involved with the office management (eg, post, stationery orders)
  • A variety of ad-hoc tasks relating to the family’s properties in the UK & abroad.
  • Internet research as and when needed.
  • A certain amount of time will be spent outside the office, taking deliveries, obtaining items in storage, obtaining samples etc.
  • Occasional driving as and when required in London and the surrounds. 
  • A basic-to-good knowledge and interest in property management.

 

Experience:

  • Previous experience working in a busy office environment.
  • A keen interest in building and design would be beneficial, but not essential.

 

Other requirments:

  • Must be an dynamic individual with bags of ensuthusiam – personality fit is key!
  • Excellent organisatiosl skills with a good eye for drtail.
  • Proficient in Microsoft Word & Excel.
  • Must be happy working as part of a team, but also also to take their own initiative.
  • Full clean driving licence with London experience

 

You must be flexible with a positive working attitude and approach to all the day to day demands of an high net worth family – scope to learn lots and really get stuck in with an exciting fast paced environment. 

 

Starting ASAP

Location: Central London W1

Hours: Monday – Friday 8.30am – 5.30pm

Salary: £25,000 - £30,000

 

*Please note due to volume of responses we cannot guarantee a reply to all applicants*

Full Details
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£80,000/£100,000 + neg + bens package

Business Assistant/Chief of Staff.  London based with extensive global travel.

An unrivalled opportunity has arisen for an experienced Business Assistant/Chief of Staff to support this UHNW Individual in all aspects.  Frequent global travel will be required - South Africa, France USA.

A top communicator able to forge relationships quickly and lead by example is essential for this role.

Working within the Private Office located in London you will be the conduit for all communications directed to the Principal with tact and discretion. Directly responsible as line manager for 5 staff and managing all staff related issues. Overseeing the running and staffing of five large international properties to an extremely high standard.  Pre-empting problems and finding solutions in a proactive and positive manner.

Plan and analyse family expenditure.  Review of bank accounts and expenditure to check payments/balances regularly.  Reviewing of client's investment performance/analysis of proposed new investments.  Monthly accounting an paying of bills.  Numerate and financially sound you will demonstrate a high degree of trust/financial responsibility with your previous Principals and top references. Weekly and monthly reporting.

Dealing with daily administrative duties to include a complex and extensive management of diary and schedule on a global level.  Complex and detailed travel plan including very detailed itineraries and agendas.  Preparation of meeting briefings, attending meeting, taking notes and minutes and following up proactively.

A solid degree within a business field a high level of numeracy and a wide range of skills is needed for this role.

Exceptionally organised and calm under pressure.  A self-starter with a close attention to detail.  High level of initiative and a high capacity for information.  Able to manage multiple projects simultaneously and deal effectively with a wide range of tasks.  Outstanding logistics skills and able to travel at short notice and for prolonged periods. Top written and spoken communication skills.

This role is for a Chief of Staff/Business Assistant of the highest calibre willing to give 100% commitment to this role and become a pivotal member of this UHNW international family office

A CV demonstrating in depth experience working for a UHNW/Family Office in a similar role will be required together with a proactive, sophisticated approach to all areas of the role and the ability to commit for the long term.  Outstanding opportunity for an outstanding individual.

Full Details
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£40/55,000+ bonus + bens (flexible according to experience)

Lifestyle Manager/Concierge.

This UHNW family has opened a family office in Mayfair to take care of various members of an overseas UHNW family with a top lifestyle and expectations.  Managing various requirements from 5 - 6 members of the family with regard to property purchases, relocation to London, luxury shopping and obtaining rare items, memberships of various clubs and venues, international luxury travel, private jets/yachts etc.  Assisting with the hiring of staff members when required.  Schooling requirements for children, obtaining tickets for theatre, galas, dinners and exclusive venue bookings.  Ascot, Wimbledon and various high profile events.

A top background in a similar role is required and an up to date little black book on how where and when to source various services for the family.  Able to travel when required (Europe) sometimes at short notice.  Able to liaise at the highest level and get things done with the minimum of fuss.

This is an interesting and sometimes demanding role for someone who has high standards themselves and relishes making things happen.  Standard hours with flexibility on out of hours and able to travel is essential.  A positive and helpful personality able to work in total confidentiality is essential also.

Based in niche Mayfair Family Office with 5 - 6 other staff including Private PA.

Full Details
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£50,000 - £55,000

A charming and very busy couple with varied business interests are seeking a top 50/50 (Private & Business) PA to work from their stunning residence in Notting Hill.

You will be heavily involved in their Property interests so experiences of dealing with trades and contractors is a must alongside duties such as paying household bills, reconciling invoices and payments, business & private travel arrangements, extensive business and personal diary management, booking private appointments, meeting organisation, purchasing of personal gifts and personal items, organising social gatherings and events, organising children’s events including birthday parties and liaising with household staff daily. A valued and reliable support to this welcoming family you will have the opportunity to assist in all areas.There are two children in addition to a team of reliable Household staff.

To be successful in this role you will have solid Business & Private PA experiences (5 years+) from an UHNW/High Profile household environment, have liaised and dealt with property interests, be of graduate caliber, be immaculately presented and spoken, be able to demonstrate the highest level of discretion.

A wonderful opportunity not to be missed. Please apply today for immediate consideration.

Leaman Consulting are an equal opportunities employer. Please note that due to the high volume of applicants received it will only be possible to contact successful applicants. Thank you for your interest.

Full Details