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Part-time Office Manager

Up to £30,000 pro-rata + Benefits + Opportunity!

Job Descriptions

Please note this role is a part-time opportunity to work Monday to Friday, hours proposed as 9am to 3pm though are flexible. Please ensure you show your required working pattern on your application.

An opportunity has arisen for an experienced Office Manager/Team Assistant to join our client based in a great easily accessible location in the City (EC1). Joining this international Building & Construction Company in their satellite London offices (approx. 30-40 people) you will be the go to person for;

• Booking Staff Travel & Accommodation

• Meeting Room Management

o Managing/Review Meeting room calendar

o Preparing room prior to meeting

o Greeting guests

• Managing incoming mail/outgoing Mail including sending parcels overseas

• Maintaining high level of office appearance

o Management of Cleaning contract

o Liaising with Landlord when necessary for maintenance

o Ensuring Reception and Meeting areas are kept clean and tidy at all times

• Staff Expense forms checking and follow-up including Special Approval – Process to be redefined

• Credit Card Report & Special Approval Form

• Maintaining Fixed Asset Register

• Raising & Issuing Purchase Orders for Office Supplies & Equipment

• Managing Printer / Copier maintenance

• Approving Invoices for Purchase Orders raised for Office Supplies & Equipment

• HR Involvement to include:

o Induction for New Starters

o Managing and obtaining Holiday Approvals

o Monitoring and recording Staff Absences (Annual Leave & illness)

o Lateness Monitoring

• Liaising with external agency for foreign visa requirements.

• Liaising and Arranging Company Team/Client Lunch and Dinners

• Arrange Office Christmas Party

• Managing the distribution and collection of site office and HSE equipment

• Arranging/Print all project O&M Manuals

Required Skills:

• Strong organisational skills

• Competency with Microsoft Excel

• Accuracy and Attention to Detail

• Timekeeping and Punctuality

• Able to work under own initiative

• Excellent Communication

In addition you will hold evident experiences as an Office Manager/Office Administrator supporting with the tasks mentioned above, will be well-educated (A-level+) and have a friendly bubbly personality where truly no task is too small for you!

Please apply today for immediate consideration. Leaman Consulting are an equal opportunities employer.