Chief of Staff/Operations Manager - International Family Office

An experienced and talented Chief of Staff/Operational Director is being sought by this international UHNW Family to take charge of running a wide remit of investments and staff. 

A finance or legal degree is essential for this role and an in depth understanding of finance/investments and forward forecasting.  A top communicator with a cv demonstrating a similar role with gravitas and experience within an UHNW Family Office.  You must be in a similar role and similar salary to be considered for this role

You will show a background as a Chief of Staff/Head of Operations on an international level and have involvement in every aspect of the Principals lives (Essential) from the London residence to overseeing overseas properties, personal investments, Private jets, yachts and future investments. The Principals are involved in many diverse businesses ventures and you will act as a lynchpin for the family and the heads of department in businesses both here and abroad.  Budget management and able to spot financial problems, over expenditure and able offer a 5 years forecast is needed. 

International exposure and a solid background at UHNW and managing diverse investments and properties is essential for this role.

Excellent references and a desire to make a difference is needed.  An understanding of diverse culture and requirements is also needed and your own gravitas and confidence to lead by example.

A challenging and interesting role for a career orientated professional with much to offer showing a diverse and interesting cv within a Family Office.

Business/Private PA - Hybrid (Belgravia & Remote)

This interesting and involving role has arisen to support this philanthropic/entrepreneur in Belgravia and remote (work from home 2 - 3 days per week according to requirements) The Principal is involved with investments, property/estates, philanthropy, political think tanks, all of which you will be party to including various projects as they arise

Based in the Belgravia residence in the home office (large) with 2 - 3 other colleagues your involvement in every aspect of the Principal's business and life will start from day one.

Business: Inbox management, prioritising/flagging and responding to email on behalf of the Principal when required. Taking dictation and composing correspondence/emails when needed. Outstanding attention to detail is needed, double checking important issues have bee addressed. Diary management both business and personal - co-ordinating meetings/locations where needed. Keeping track of expenditure and forward planning for expenditure on projects. Liaising with accountants on tax matters, personal finances etc. Tracking all personal investments and flagging up changes. Planning events and ad hoc projects

Personal: Overseeing and management of 2 residential properties (London and Country) Planning renovations & decorations, dealing with trades & builders and general oversight of the properties and their grounds. Renewal of insurances and obtaining competitive quotes. Management of cars and vehicles, insurances, repairs and service. Organising entertainment, events and occasions. Booking shows, restaurants, exhibitions and concerts and keeping track of restaurant openings and upcoming events. Detailed travel and holiday planning with detailed itineraries. Booking all private appointments, meetings and professional advisors. Purchasing gifts and personal shopping.

This is a great opportunity for someone who enjoys a busy and interesting day and used to hopping from business to personal support and happy to muck in when needed.

Educated with energy and wanting to build a trusting and invaluable relationship with the Principal. Degree standard much preferred and a cv showing experience in a similar 50/50 role for an entrepreneur or boutique Family Office at senior level for 5 years Excellent package bonus

One of our top clients, an UHNW family with hugely busy lives and wide interests is seeking an experienced, dedicated and personable Private PA with excellent all round skills and experience to support their family with the administration and coordination of their lives as well as the efficient and professional management of their household within Central London. Working within the household and Central London Office when required. Working with a wider network of fabulous EAs that all support each other.

As their lynchpin, you will be a central role in the family's day to day lives and privileged to sensitive & confidential information; therefore, the importance of discretion, confidentiality and upholding the family's values and Principals' are key at all times. A positive and professional approach is a must with a genuine love for children (3 in the household) and a inherent understanding of how to run a UHNW home.

The family are very personable and lead extremely busy lives so require a highly organised Private PA with emotional intelligence and a flexible approach who can hit the ground running. A successful candidate will have worked with a HNW/UHNW family before and understand the importance of building time and flexibility into their schedules allowing for quality time with their children.

You will oversee all household accounts and manage the household budget. Support the Family with all administrative work for the principals children, liaising with the nursery and schools, medical matters, insurance etc.

Dealing with all international and national travel for the family including detailed itineraries. Private jet co-ordination co-ordinating with the Family Office. Assisting with family members and friends when required with regard to travel and co-ordination, dealing with visas, passports ad currency.

Organising all private dinners, events, travel commitments and weekly, monthly, quarterly and yearly reminders. Proof reading all personal correspondence and document. Respond to international offices in a professional manner. Process invoices and submit checked invoices.

Recruit all household staff, including nannies, liaising with agencies for the family ensuring their skills sets are aligned with the requirements and references checks have been carried out.oversee the management of house staff, including their contracts and annual leave.

Manage communication and draft replies when required. Deal with emails and correspondence to a high standard and deal with phone calls/message in a professional manner.

You will also support the family in the coordination & overseeing of the redevelopment and future maintenance project for their new residence in central London. A PA with experience working on large scale renovation projects, house moves and implementing household staff and new working schedules will be most beneficial.

Liaising closely with architects and projects managers, making sure that all invoices are in accordance with fee estimates and paid on time. Maintain the fee tracker spreadsheet for the project, making sure that the budget is on track and update the Principal regularly on the status of the fees. Liaise with the Principals' legal counsel on insurance related matters linked to the project and update the Principals' as required . Updating the Family with all matters with regard to the residence before sign off has been completed.

Support the coordination and planning of home maintenance and security issues at the Principals' residences, attending on site as and when required. Manage utility bills, family vehicles, other household day to day requirements for all properties. Research and purchase household items for the family as and when requested. Compiling household bible for the Family.

There is also involvement in philanthropy projects to include collating relevant documentation, research and organising world wide travel in relation to projects. Organising events and budgets - attending these events when required and occasional travel with the Family when required.

This is an interesting and multi tasking role which will absorb you and use all of your skills.

You will have demonstrated experience as a Private PA for an UHNW/HNW Family and excellent English skills both written and spoken. Flexibility when needed and a hands on, get it done approach to your role is needed. Top role for top Private PA with a cv demonstrating this.

Working within the household and used to the day to day lives of a busy family with children is essential to be considered for this role.

A fabulous role for a top Private PA wanting total involvement with much to offer. Top package bonus

• Job title: Chef (full-time)
• Location: Holland Park, London international travels
• Principles: 2 adults ( occasionally their adult children)
• Cuisine: Mostly vegan / plant-based diet, Gluten free
• Salary: £50K gross per annum

Busy Principles living in Holland Park are looking for an experienced chef to join them and provide quality meals. They mostly follow a plant-based diet, gluten-free, with very occasional healthy chicken and/or fish meals.
They are looking for someone with a passion for healthy and clean eating, and experience travelling in their previous roles. Sourcing the best ingredients and cooking fresh, simple meals daily.
They have a house in the South of France (where they spend some part of the summer) and in the Bahamas, as well as renting villas all over the world.
Family-style presentation, and mostly Monday to Friday work. Occasional weekends for parties and events, though you will mostly need to have things ready in the fridge for them.
ASAP start, though they are happy to wait for the right person.

Business/Private PA - Hybrid (Belgravia & Remote)

This interesting and involving role has arisen to support this philanthropic/entrepreneur in Belgravia and remote (work from home 2 - 3 days per week according to requirements)  The Principal is involved with investments, property/estates, philanthropy, political think tanks, all of which you will be party to including various projects as they arise

Based in the Belgravia residence in the home office (large) with 2 - 3 other colleagues your involvement in every aspect of the Principal's business and life will start from day one.

Business:  Inbox management, prioritising/flagging and responding to email on behalf of the Principal when required.  Taking dictation and composing correspondence/emails when needed.  Outstanding attention to detail is needed, double checking important issues have bee addressed.  Diary management both business and personal - co-ordinating meetings/locations where needed.  Keeping track of expenditure and forward planning for expenditure on projects.  Liaising with accountants on tax matters, personal finances etc.  Tracking all personal investments and flagging up changes.  Planning events and ad hoc projects

Personal: Overseeing and management of 2 residential properties (London and Country)  Planning renovations & decorations, dealing with trades & builders and general oversight of the properties and their grounds.  Renewal of insurances and obtaining competitive quotes.  Management of cars and vehicles, insurances, repairs and service.  Organising entertainment, events and occasions.  Booking shows, restaurants, exhibitions and concerts and keeping track of restaurant openings and upcoming events. Detailed travel and holiday planning with detailed itineraries.  Booking all private appointments, meetings and professional advisors.  Purchasing gifts and personal shopping.

This is a great opportunity for someone who enjoys a busy and interesting day and used to hopping from business to personal support and happy to muck in when needed.

Educated with energy and wanting to build a trusting and invaluable relationship with the Principal.  Degree standard much preferred and a cv showing experience in a similar 50/50 role for an entrepreneur or boutique Family Office at senior level for 5 years +  Excellent package + bonus

Experienced Private PA - UHNW Family (Central London)

One of our top clients, an UHNW family with hugely busy lives and wide interests is seeking an experienced, dedicated and personable Private PA with excellent all round skills and experience to support their family with the administration and coordination of their lives as well as the efficient and professional management of their household within Central London. Working within the household and Central London Office when required. Working with a wider network of fabulous EAs that all support each other. 

As their lynchpin, you will be a central role in the family’s day to day lives and privileged to sensitive & confidential information; therefore, the importance of discretion, confidentiality and upholding the family’s values and Principals' are key at all times. A positive and professional approach is a must with a genuine love for children (3 in the household) and a inherent understanding of how to run a UHNW home. 

The family are very personable and lead extremely busy lives so require a highly organised Private PA with emotional intelligence and a flexible approach who can hit the ground running. A successful candidate will have worked with a HNW/UHNW family before and understand the importance of building time and flexibility into their schedules allowing for quality time with their children. 

You will oversee all household accounts and manage the household budget.  Support the Family with all administrative work for the principals children, liaising with the nursery and schools, medical matters, insurance etc.

Dealing with all international and national travel for the family including detailed itineraries.  Private jet co-ordination co-ordinating  with the Family Office. Assisting with family members and friends when required with regard to travel and co-ordination, dealing with visas, passports ad currency.

Organising all private dinners, events, travel commitments and weekly, monthly, quarterly and yearly reminders.  Proof reading all personal correspondence and document.  Respond to international offices in a professional manner.  Process invoices and submit checked invoices.

Recruit all household staff, including nannies, liaising with agencies for the family ensuring their skills sets are aligned with the requirements and references checks have been carried out.oversee the management of house staff, including their contracts and annual leave.

Manage communication and draft replies when required.  Deal with emails and correspondence to a high standard and deal with phone calls/message in a professional manner.

You will also support the family in the coordination & overseeing of the redevelopment and future maintenance project for their new residence in central London. A PA with experience working on large scale renovation projects, house moves and implementing household staff and new working schedules will be most beneficial. 

Liaising closely with architects and projects managers,  making sure that all invoices are in accordance with fee estimates and paid on time. Maintain the fee tracker spreadsheet for the project, making sure that the budget is on track and update the Principal regularly on the status of the fees. Liaise with the Principals’ legal counsel on insurance related matters linked to the project and update the Principals’ as required .  Updating the Family with all matters with regard to the residence before sign off has been completed.

Support the coordination and planning of home maintenance and security issues at the Principals' residences, attending on site as and when required. Manage utility bills, family vehicles, other household day to day requirements for all properties. Research and purchase household items for the family as and when requested.  Compiling household bible for the Family.

There is also involvement in philanthropy projects to include collating relevant documentation, research and organising world wide travel in relation to projects. Organising events and budgets - attending these events when required and occasional travel with the Family when required.

This is an interesting and multi tasking role which will absorb you and use all of your skills.

You will have 5 years+ experience as a Private PA for an UHNW/HNW Family + degree standard and excellent English skills both written and spoken.  Flexibility when needed and a hands on, get it done approach to your role is needed.  Top role for top Private PA with a cv demonstrating this.

Working within the household and used to the day to day lives of a busy family with children is essential  to be considered for this role.

A fabulous role for a top Private PA wanting total involvement with much to offer.  Top package + bonus

Private & Business EA to UHNW Family Office Founder - Mayfair (Office Based) 

This is a one year maternity cover to start end April 23 is  to support this UHNW Founder in all aspects of his busy and widely travelling life.  Usually travelling 9 months of the year your ability with travel and itineraries will be second to none.  Familiar with booking private jets, getting great restaurant seats and being able to keep ahead of the schedule.   Organising important meetings both in the UK and abroad, organising events, dinners and special occasions.  Liaising with extended family abroad with both private and business issues.  Overseeing London home, paying bills and checking insurances.  Able to be contacted out of hours particularly when the Principal is travelling (not all the time).  Able to keep one step ahead and used to giving constant reminders on projects, meetings and agendas.  Research and giving useful information before meetings/events.  Quite a relaxed and friendly boss but he will expect a very high standard from you.  Well spoken and confident at UHNW level.  Top English skills written and spoken

5 years + experience as a Private/Business  PA at senior level with a cv demonstrating support to a  widely travelling boss is essential.  Discretion and a top multi tasker with much to offer.  Based in lovely offices in Mayfair you will have an international overview and have an excellent knowledge of London and what it has to offer.  Bens + Bonus  Handover April 23

An interesting and diverse role has arisen for an accomplished UHNW Principal in Mayfair.  You will work with 2 other EA's and cover both business and private support.  The team will work in shifts as a supportive an inclusive manner.  Flexibility and enthusiasm is needed as the Principal has many large business interests as well as a busy private life.  Based in the office or home office nearby when required you will be solutions driven and have demonstrated experience working at CEO/Founder/Chairman level at HNW/UHNW to be used to the demands and expectations of a role like this.

Saturday cover is rotated around the team (once every three weeks) to work remotely.  You will have occasional travel to Mumbai to the HQ on a rota system too.  The Founder spends 75% of his time in the UK.  A good understanding of London/travel and a busy changeable diary is needed.

Polished, well spoken and happy to assist on a wide range of duties from business to personal and a happy and positive personality is essential.  Used to a high level of expectation this role will keep you on your toes and never be boring.  Excellent package including bonus, medical cover etc  Start asap.

This is an interesting and varied role for someone who enjoys a 1:1 in a small boutique office.  Covering both business and private support for the CEO and his family (wife and grown son).  International Chairman with lots of business interests to include Gas & Oil, Tea, Textiles and Computers.  Flexibility and prioritisation is key.  Understanding different cultures and time zones is required.  Extensive diary and travel management (private jet and commercial with detailed itineraries), visas, currency and hotels.  Dealing with a flow of emails during the day that have to be monitored and dealt with.  Dealing with contractors at the family home, snagging and any maintenance issues.  Managing artwork, personal shopping and booking doctors, dentists and hospital appointments.  Arranging events, birthday parties, private dinners and occasionally attending events

Managing household staff and all household bills and insurances, liaising with family members at the house, household shopping and occasional errands.

Excellent typing skills, copying dictation straight into the PC/laptop when required.  Top writing skills and a high command of English both written and spoken.

This is the idea role for someone who is happy to work alone some of the time and not worried about being in a busy office.  The Principal, his son and visitors will come to the office.  Working based in the family home at present whilst the office is being sought.

Some experience at senior level is needed and also knowledge of working with a traditional Principal (print out emails etc and dictation)  Role is 9.00 - 5.30 with some out of hours now and again.  25 days hols, private medical, discretionary bonus.

This very busy GP in a busy private practice in Chelsea is looking for a professional and experienced medical secretary to be based in the Chelsea office with

occasional visits to Wigmore Street W1. The role will be 70% medical secretarial support and 30% private support so someone hands on, proactive who enjoys a busy and varied day is ideal.

Private Practice experience is required, a top phone manner and a real connection to your work, able to deal with HNW individuals and major international families.

A top eye for detail is essential, able to compose letters and emails without error and excellent follow up skills are required. An excellent eye for detail, energetic and proactive with a bright

and helpful personality and good sense of humour. You will look after a very busy day for the Principal, running a changeable diary, making appointments for the clients and follow up with any email/letters needed.

Taking care of any outstanding matters that need attention. You will also cover some private support to include; private meetings and events, personal diary, travel & holidays, occasional errands and household support.

This is an interesting and inclusive role that will grow over time and comes with an excellent package to include 25 days holiday, discretionary bonus, private medical and one day work from home after probation can be discussed.

Busy family with school children and a friendly dog living in a large house in Chelsea are looking for a highly experienced laundress housekeeper. You will be responsible for the household laundry, principals’ clothes and the cleaning of communal areas in the household alongside their live in housekeeper nanny.

The family home is a large 6-bedroom house with a garden. The Housekeeper & Laundress role is a central position within the family household interacting with the children’s nannies, additional staff, and the family themselves.

You must be flexible, positive, self-motivated, and willing to work independently as well as part the wider household team.

Duties will include but not be limited to:
• Wash all clothes
• Collecting laundry and putting away
• Arrange and collect dry-cleaning for special garments
• Steam and iron all clothes and household linens
• Mend any clothes and carrying out simple alterations
• Sew in children’s school labels
• Tidy and arrange clothes within each wardrobe distributing clothes correctly to each room
• Sort and take items for dry cleaning
• Seasonal organisation of wardrobes
• Cleaning and polishing all shoes, as applicable
• Packing & unpacking for trips
• Occasional reselling of designer clothes, shoes and handbags
• Change the bed linen and towels on a weekly basis
• Support the other Housekeeper with the cleaning of communal areas of the house

The family are looking for someone long term and to start ASAP.

Hours are: Tuesday to Saturday, 9am - 7pm
Salary will depend on individual, but up to £45,000 neg.

A drivers license with experience in London would be a bonus

A really interesting and diverse role is needing a great multi tasking PA who enjoys a hugely diverse role supporting the CEO of a media company covering film, events and diverse projects.  

Your cv will show excellent experience in wide role covering all aspects of PA duties and a commitment to making things happen.  Excellent EI and the ability to connect with individuals and colleagues quickly.  Connected to your role you will be able to align to the CEO quickly and happy to support out of hours sometimes when he is in USA and Asia.

A background in media/film/entertainment would be great but that hands on, committed and connected to your role you will be working in a small team and experience in a fast paced role is essential.

Top eye for detail and able to work to a deadline even when the plans have changed!

True opportunity to grow in the role and take on more responsibility once trust is established.

Bens + top bonus