About Anne Corrett
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Executive Assistant to the Principal - High Profile Family Office.
A very interesting and diverse role has arisen for a polished and degree standard EA to support this extremely busy and sought after international figure. Working from the family office you will be involved in the smooth running of the hectic diary and demands upon this individual. A top communicator with a high level of intricate diary management and top attention to detail. Top written and spoken English is essential as you will be preparing emails and correspondence on behalf of the Principal, working on speeches and researching. Experience with protocol and dealing with various titled/high profile individuals within the public eye is a major plus point for this role together with tact and diplomacy at all times.
Managing all meetings, logistics and agendas, tracking action points and taking minutes in meetings. Assisting in arranging high profile events including speaking and public events, interviews in the UK and briefing/updating the Principal in advance. Attending events from time to time.
The Principal also has a very successful Foundation that you will liaise with on a daily basis - there is lots to be involved in and enjoy in this role with a wonderful family who are altruistic and international in their various involvements.
Sorting out all travel and scheduling meetings - preparing detailed itineraries and dealing with expenses related to the trips. Arranging family holidays, events and social engagements and daily liaison with the household staff.
Taking care of filing and expense management and supervising the data base. Maintaining the gifts register, Xmas card list and general administration.
Excellent IT skills and experience interacting with high profile individuals. A high level of discretion with excellent judgement. A proactive team player with a positive and friendly personality.
There will be some out of hours support as expected in a high profile family office when changes occur.
There is possibility of supporting occasionally from home after a the probationary period has been completed. Because of the importance of this role you will be required to give three months notice.
Top role for top EA with excellent relative experience and the desire to have heavy involvement within the role. Discretionary bonus + 25 days hols + closed over Xmas to New Year.
Private PA with excellent EA skills/Fitness Trainer (with international travel)
The Principal of an UHNW Family Office is looking for an experienced Private PA, who is also qualified in personal training with good knowledge of nutrition and healthy living (Essential for this role). It is a travelling role supporting the Principal. When in London you will be based in stunning offices in the West End, working alongside other members of staff in the Family office. You will be required to travel often as the principal has large Estates in Majorca and Ibiza and has trips further afield too, including Asia and New Zealand. Some trips are taken with a few days/a weeks' notice so availability to do this also is key to apply for this role.
You will be solely responsible for looking after the principal’s health and fitness regime together with private PA duties. Working closely with the family’s chef and other assistants to ensure a healthy diet and lifestyle is followed. You will have 5 years + experience as a qualified trainer with excellent nutritional knowledge plus a background showing that you have supported a senior executive as a private PA/Exec PA. This is a dual role supporting the Principal as a travelling PA as well as a trainer so you must be qualified in each area to apply for this role. Excellent references are required.
You will need to be a real team player and happy to help with other requests that may arise - for example picking up guests from the airports, booking travel and assisting with diary changes,ensuring the villas are ready for principal and guest arrivals and generally mucking in with the office and house teams to ensure all needs are met.
Able to sit in meetings and take detailed notes/minutes when required, book travel for the Principal and keep a busy and ever changing diary when required whilst travelling. The Principal has dedicated PA staff in London. Top English skills written and spoken and used to the demands of a business life as well as being a private PA
You will be confident, capable and able to adapt to last minute changes in a calm manner. Top IT skills with a proven track records of working in a similar role for a UHNW /VIP principal. Intelligent with an eye on current events - able to converse on projects and new business interests the Principal is involved in and forge a good relationships on all levels You will use all of your EA skills in this role as well as your training/health & fitness experience.
The interview process is likely to involve a one weeks’ overseas trial at one of the family’s estates.Competitive salary with good package. £60-70k Plus generous bonus + top company benefits
German speaking EA – Central London
We are looking for an exceptional, degree standard (essential) candidate to join this boutique investment firm of 10. This is a busy, interesting and sometimes demanding role supporting at CEO/Founding Partner level and covering many areas both within the business and in a private capacity for the Principal. An interesting, involving role for a professional Executive Assistant with 8-10 years+ in a similar role. Some travel in Europe occasionally.
- Coordinate schedules, meetings, appointments, agendas
- Maintain calendars / contacts
- Coordinate domestic and international travel
- Take meetings and report back with detailed actions
- Manage, oversee and support corporate / residential real estate refurbishment projects
- Liaison with key contractors and professionals
- Arrange insurances, oversee purchases and inventories
- Assist with the running of real estate and liaison with other support staff
- Interview and hire staff when needed
- Maintain and oversee budgets and payment of expenses
- Arrange events, dinners and social activities
- Produce reports and schedules on projects, outlining expenses and projected expenses
- Research special projects and execute them
Desired Skills and Experience
- 8-10 years+ experience in a demanding and diverse role
- Real estate experience desirable
- Education / Languages
- Ability to speak high quality German
- Knowledge / Skills
- Top communication skills with professional appearance, presentation and gravitas
- Financially astute
- Attention to detail
- Ability to pre-empt potential issues
- Ability to coordinate own activities with others in order to achieve individual, team and organisation goals
- Confident to take decisions and act autonomously when required in conjunction with positive, team-oriented approach
- Ability to adapt and accept difficult situations and tasks and perform with the utmost professionalism
- Ability to lead by example and gain the respect of colleagues and external contacts quickly
- Time Management
- Ability to plan and prioritise assigned activities in order to achieve task in a timely manner
- Must be able to meet tight deadlines in a fast-paced environment and to handle multiple assignments, projects, and responsibilities simultaneously producing accurate, timely results
- Must be able to work independently with little direct supervision
- Flexible attitude to availability and working hours, including weekends, with ability to travel at short notice
- Must be motivated to learn new skills and apply new solutions, and to make existing solutions more effective and efficient
- Discretion and confidentiality
- Excellent communication, written and oral, and interpersonal skills
- Ability to identify and discuss complex issues and present workable solutions in a simple, meaningful, and focused manner
- Demonstrated excellent organisational skills
- Love of dogs
PA to International Director (Major Luxury Brand) W1
A great opportunity has arisen for a degree standard (or A level with Quest) candidate to support this very busy international director in both a corporate and private capacity. The role is to start January 2020. The Principal has a great sense of humour and is a big personality so you will be confident and assured with your skills.
Based in fabulous offices with a large team the culture and buzz of the environment is great.
You will be a top diary manager and gate-keeper, used to juggling a hugely busy in-box for the Principal and flagging up important issues. A lot of the HR information coming through is sensitive so you will be adept at confidentiality and sensitivity at all times. Booking international travel will be second nature to you as well as organising high level meetings. There are lots of projects coming through that you will be highly involved in and keep on top of. A good level of emotional intelligence is needed and able to deal with deadlines and pressure from time to time. A self starter with lots of common sense a good track record on your cv and wanting to join one of the world's foremost luxury fashion brands. This is a full on and sometimes intense role with a degree of private support to the Principal to include visiting the Principals' house in London when needed, arranging lunches, booking restaurants, sorting out her personal appointments, private travel and bills. A positive and proactive personality is essential for this role and a cv demonstrating support at senior level in a very busy 50/50 role. Top luxury brand! Excellent package and perks.
Executive Assistant/Private PA International CEO - Kensington
A top EA/Private PA role has arisen for a polished and experienced Executive PA with at CEO or Chairman level to support this dynamic and highly successful CEO of a major international company with 10 international offices. This is a role which requires experience in supporting the boss and extended family with private support when required. Including personal appointments and private diary to extensive travel, household bills/staff and general assistance. The role has approximately 50% private duties supporting the Principal and family, so you must have Private PA experience in depth and enjoy this side of being an EA also. Excellent household management skills, financial awareness and able to use financial software similar to Quickbooks. A top all -rounder with a cv demonstrating solid international experience dealing with multiple changes and a helpful and willing nature. Calm under deadlines with a high organised and forward thinking.
Top IT skills (the boss is very tech driven) and up on all modern forms of communication. Excellent experience supporting an individual of this level on an international platform with a high content of travel and itineraries and international liaison with his other EA's around the world. You will co-ordinate travel agents and oversee how the travel is booked and set a standard for this. Extensive travel experience is required for this role. Able to sort out multiple currency expenses and keep on top of repayments & credit cards. Experienced at supporting out of hours when needed, this is an international EA role for an EA with international experience.
Degree standard with a polite and professional manner - looking to commit for the long term. Based in London HQ with a team of 80 This company has a family office feel as it is privately owned.
Top role for top EA + excellent package
Executive Assistant - Boutique Tech Investment Company W1. (50/50 role)
This is an interesting and full-on role supporting a very successful senior partner of a well known Tech Investment company based in fabulous offices in Mayfair. Investing in a wide range of technology to improve the world at large.
This is demanding role and often out of hours (including week-ends) to give dedicated support 1:1 in both a business and private capacity. Able to build relationships and trust quickly you will work as a dedicated EA to this very successful Partner who will rely on you to support his extremely busy life.
Total in-box management dealing with high volumes of emails. Heavy diary management which can be changeable and complex and juggle both corporate and personal meetings and social engagements.Extensive travel with complex logistics and multiple stops. Schedules can change at the last minute so you will be adept and experienced with ever changing travel and diary/meetings. Top time management skills and able to track meetings and follow up action points systematically. Able to liaise at the highest level both internally and externally.
Happy to take on projects and events when required and manage paperwork and research when needed.Team player with a positive and proactive personality happy to muck in with the EA team to cover holiday & sickness or reception when needed.
You will have a demonstrated background supporting in a 50/50 role of business and private, happy to support on personal matters including family, financial, travel and social engagements. You will have had a career focused in the past within financial or professional services (VC, Hedge, PE or investments).
A high level of detail and accuracy is needed and a one step ahead mentality. Flexible and able to adapt to changing needs and circumstances. Experience working within a fast paced environment at senior level. Solutions focused and top problem solving skills. Positive and confident of your ability, highly discrete and ethical at all times.
This is a top firm with an enviable reputation of excellence and a foremost investor in technology which is cutting edge. You will be joining an outstanding team who deliver the best. Excellent package and dynamic working environment.
Project Manager/EA - High End Jewellery Brand - W1
A fantastic opportunity has arisen for an extremely organised and logistically minded EA from the creative fields to join this internationally renowned high end jewellery brand and support a dynamic team from the beginning of a creative brief to the end result.
This is a new role and requires someone who is a consummate "orchestra leader" capable of tracking complex projects and collating all requests for creative input from across the company facilitating execution to the highest standard.
Managing marketing projects from briefing to delivery, you will have top experience managing complex, fluid and fast moving projects with a strong process driven approach. Implementing new processes and systems to allow the entire marketing and creative teams to become more productive and collaborative.
You will control deadlines, priorities and logistics in a fast paced unique industry and have a passion to deliver the best and have a real connection to the process it takes to produce the best results possible from the creative/marketing process.
You will be the key individual to distribute project communications to all team member and global offices. You will hold regular production meetings and status updates to report on projects and workloads. You will manage a seamless flow of information between global offices and HQ Marketing Department.
Able to sit in high level meetings and process the requirements of various individuals within the team and start the organisational process to make things happen. Confident and assured with excellent communication skills you will bring light and energy to the team and be passionate about your role and the end product.
You will have 3 years in a lead project role (possibly with Prince2) delivering operational efficiency and quality. A top organiser with the ability to manage and track a high volume of creative work. Degree standard essential in the creative/marketing/studio/interior design field or similar. An outstanding co-ordinator who can really be the go to person and the orchestra leader of this world class team.
Able to give positive in-put from day one and bring suggestions and new processes into the company and pull all the strings together. A positive and upbeat personality with much to offer this role is new and will enable you to make a big impact to the company.
Scope for the future the company encourages growth for committed and dedicated individuals and also give an excellent package + discretionary bonus