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UHNW Family Office PA - Chelsea.
A great opportunity has arisen to support the Principal + family of this small UHNW Family Office based in Chelsea. Working within a beautiful mews house (with an accountant) you will take care of the day to day requirements of the UHNW Principal who is currently living abroad (his family are in London) The role will be supporting him remotely and assisting the wife occasionally when required for the time being. Visitors come to the office during the day.
Degree standard and extremely well spoken and presented is a must together with experience working within a Family Office is Essential to be considered for this role.
A real work/life balance role from 9 - 5pm (with little out of hours contact)
Dealing with diary and emails, correspondence, reports & letters, calls, paperwork. Projects and monthly credit card reconciliation. Maintaining office equipment & dealing with technicians. Managing and reviewing filing and office systems. Company bills, insurances & claims. Company vehicle requirements and updating inventories. Research & reports.
You must have 2 years+ experience within a role that is similar and used to the Family Office culture/supporting a HNW or UHNW individual. Able to roll up your sleeves to tackle whatever comes in the door. Flexible and helpful with a positive personality
Lovely working environment and support from a long standing colleague will be there. Excellent hand over given. Emotionally intelligent, solutions driven and a self starter is essential. Start immediately or short notice in current situation is required.
This is a brilliant opportunity for a positive and proactive PA to join this small and highly personal investment office in the heart of London. The role which is part time would ideally spread across 2 full days and 2 half days, and is based in a small but very upbeat office. ASAP START.
The Principal and team are looking for a self-motivated, proactive and flexible PA with a good sense of humour who is not phased by working alone at times and is happy to muck in where needed. The ideal candidate will be of degree standard with excellent communication skills both written and verbal and someone who is used to working in a confidential manner. You will be supporting a HNW Principal in both a business and private capacity as well as managing a small but lovey office so a minimum of 3 years experience in an investment firm or family office in a similar role would be ideal.
Business duties to include: Diary management and booking travel – liaising with travel agent· Office management – overseeing supplies, contractors, administration, orders, deliveries, post, etc Paying office bills. Arranging some meetings and meeting and greeting guests accordingly – arranging refreshments and lunch when required. Submit monthly invoices and assist the accounts team with various tax returns – assist where possible and when required. Compiling and reviewing spending reports and updating internal spreadsheets. General administration, filing, document production and shredding. Liaising with family PA based abroad and running errands
Private duties to include: Oversee apartment ( based close to the office) and eventually a house (non -staffed – just a housekeeper) –managing bills, supplies, sourcing goods / suppliers and quotes. Property renovations – assisting with sourcing suppliers, liaising with contractors, attaining quotes and generally helping when needed. Manage housekeeper – hours, rota etc. Updating personal documents and records like passport, visas, insurances, memberships etc Personal shopping including purchasing gifts and running errands
You will also be working closely with a highly personal and lovely family PA who is based in the UK 6 months of the year so there will be wider support on projects, however they are keen to have a PA that can hit the ground running and think on their feet.
A brilliant opportunity for a bright and positive PA with a can-do flexible attitude who is discreet and focused and who would enjoy a small but personable office environment and is happy to work independently.
EA/ Office Manager + Projects TOP ART Gallery London
An outstanding opportunity has arisen for a polished and degree standard EA /Office and Project Manager to work closely with this very successful and extremely busy Senior Director in Sales of an illustrious art gallery. The SD’s office is made up of a Client Manager who oversees all the sales administration for the SD and this role. A newly created and exciting role, involving more management responsibilities that will allow you really get stuck into interesting projects such as working with colleagues in art fairs, exhibitions and with the artist teams as well as liaising with colleagues in Paris.
This is a very busy role with lots of involvement and will require someone who is highly organised, a team player, self-motivated and used to working outside of hours. High level of detail with travel & itineraries is essential as the Director travels frequently. 2/3+ years’ experience in a busy and demanding role where a very fluid diary and changeable schedule is common. A can do attitude with energy and a positive approach is needed together with excellent forward planning and logistics skills. Taking care of expenses and office administration, phones and dealing with queries. Calm under fire and good with pressure when it arises, you will have a mature and effective personality, on the ball and a real problem solver.
Excellent English skills written and spoken is essential. The SD is French so having written and spoken French would be ideal although it’s not an essential. This role would suit a confident and bright EA who has the ability to juggle things efficiently and proactively and who is looking for real involvement and enjoys being a real lynchpin to a friendly and professional team.