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This incredibly diverse and successful UHNW family office in Mayfair are seeking an experienced Legal or Financial experienced Executive Assistant to join their small team. Supporting the likeable and respectful MD and CFO you will be the right hand to them.
Duties include (but not limited to):
1. Legal / Financial
- Working with legal and financial documents, including reviewing and understanding them as well as understanding the financial impacts of these documents. The work is related to properties and financial transactions, both corporate and commercial. Should know how to prepare investment memorandums within Excel based on information collected. Reconciliation of accounts, assisting accountant with month end.
- Maintaining updated and well-organised transaction and corporate files and records
- Answering the phone, meeting and greeting guests, serving refreshments during meetings as required and ensuring the office is always immaculate
- General administration
- Booking travel, arranging visas
- Arranging couriers
- Some diary management and arranging meetings, maintaining extensive contacts database, maintaining manual and shared computer filing systems correctly.
Skills / Experience / Qualifications:
- Must have had at least 7 years’ experience in PA role with a relevant degree or diploma.
- High standard of spoken English plus excellent spelling and grammar (if not native English speaker, then ability to speak and write to native speaker standard)
- Ability to take dictation and type to at least 50wpm
- Intermediate to Advanced Outlook, Word, Excel, PowerPoint, Visio
- Ability to prioritise effectively and multi-task
- Ability to remain calm and patient
- Professional, dedicated, happy to be available by phone after hours Strong organisational skills Team worker
We are ideally looking for someone to start as soon as possible. Consideration will also be given to candidates who are currently employed, where a standard 4 week notice period is required.
Please apply for immediate consideration. Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting are an equal opportunities employer.
Our client a well-known family with an extensive property portfolio and interests within a luxury brand to name a few of their varied undertakings are seeking an experienced PA/Office Manager to join them and support the smooth running of the office (approx. 30 FTE’s) and provide assistance to their CEO and team.
You will have strong experience in a similar role (10 years+ Ideally from a property, interior design or related industry though all experiences will be considered from a private office), have a great sense of humour, have a top work ethic and be ambitious to be successful as a top PA/Office Manager in a large private office. A big smile and willingness is a must! Strong MS Packages needed. You will be of graduate caliber (or hold relevant experience).
In this role you will get the variety of the Personal Assistant and the Office Management responsibilities daily, where you will think on your feet, be proactive, willing and helpful. Duties in no way exhaustive of office communications, managing suppliers, maintaining supplies, responding to facilities and IT issues with the relevant providers, HR administration, recruitment support, on boarding, expenses and finance administration, diary management, complex travel arrangements including accommodation, restaurant/meeting bookings, email management, document production and research – business or personal.
There is the potential to travel on occasion with this role.
Please apply today if you meet the specification. Note that only applicants deemed to meet the specification by our team will be contacted due to the volume received we cannot feedback to everyone.
Leaman Consulting are an equal opportunities employer.
An incredibly successful, vibrant and welcoming Investment office (60+ employees) based in Central London are seeking an experienced Personal Assistant to join their team on a temp to perm (or contract to perm) basis, starting early September.
Supporting a team of 7 you will be an experienced Personal Assistant used to supporting executives and their team with ease. In return you will join a supportive team of friendly and welcoming Assistants who each have their own reports but act as team players to offer support over holidays and busy periods.
You will manage complex and ever changing diaries, arrange international travel, produce itineraries and, collate high quality documentation including PowerPoint presentations and reports on a daily basis. You will also assist with email management, challenging projects and all other general administration such as expenses, stationery orders and acting as a gatekeeper for your team.
Ideally holding a degree or similar, you must have proven relevant experience from Investments, VC, Private Equity, Hedge Fund or similar background. You will be a confident team player happy and willing to support in any task asked of you, be keen to make a long term move and be well-presented and spoken to represent the organisation.
This is an extremely exciting opportunity, not to be missed!
Please apply today for immediate consideration. Leaman Consulting are an equal opportunities employer.
A vibrant, successful and fast-paced organisation in a creative industry located in Marlborough, Wiltshire are actively seeking an experienced Personal Assistant to support their Managing Director and two likeable and forward thinking Directors.
A busy and engaging role you will be the right hand to your Directors supporting them with daily ever changing diary management, organising complex travel including itineraries, meeting organisation including agendas and taking minutes, producing reports and PowerPoint presentations to board level, manage expenses and purchases, research, event and team wellbeing organisation and more!
To be considered for this role you will be an experienced Personal/Executive Assistant well-versed in MS Office Packages (Word, Excel & PowerPoint), taking detailed minutes in meetings, experience in managing multiple diaries, making complex travel arrangements, working to tight deadlines, able to work under pressure with little direction, hold strong commercial awareness and be incredibly self-motivated/responsible. Experience of working within a sales driven environment would be highly advantageous.
A highly completive salary is on offer in addition to 25 days holiday plus bank holidays, a competitive pension, BUPA healthcare to regular wellbeing benefits such as massages, quiz & games nights to running clubs!
An opportunity immediately available and highly recommended. Please apply today for immediate consideration.
Leaman Consulting are an equal opportunities employer.
A well-backed and expanding app/web platform start-up (4 years) who have now grown to 30 + team members are seeking their first PA to CEO/Operations/Office Manager to come in, make the role their own and develop with this incredibly successful venture.
A likeable and hands-on Founder/CEO they would be a joy to support and as their right-hand you would have the opportunity to shape the administration of the office, forming policies and procedure to ensure best practice, manage the project of an office relocation (still City based), ensure invoices, expenses and payments are run and in a timely manner. Plus assist with EA duties such as diary management, travel organisation, meeting organisation and more. You will have the opportunity to expand on your remit, support in all areas required and be the lynchpin for the success of the organisation.
The ideal applicant for them will be of graduate caliber, have all-round experiences as an Office Manager/PA, ideally from a start-up environment. If you have managed an office move in the past this would be highly advantageous, be proactive, a self-starter, a hard-worker who will value this opportunity and hope to grow and develop with them long term. Strong MS Office packages are a must.
Please apply today for immediate consideration. Do note that due to the high volume of applications anticipated it will only be possible to contact successful applicants. Leaman Consulting are an equal opportunities employer.
Executive PA/Business Assistant - UHNW Family Office - Mayfair
The role is supporting a Senior individual of the UHNW family office in all matters relating to the varied business interests of the Principals. This is a true right hand role for someone highly organised, detailed and able to multi task easily. A background within a Family Office or boutique organisation is preferred to be a fit for this role. A large corporate background will not be a fit and you will enjoy the "family" style feel of this role and happy to pitch in when required- 6 colleagues in beautiful West End offices.
Experience within the legal field or experience as a legal assistant would be received well. You will organise paperwork and important documents for highly important matters & major deals so your attention to detail and commercial thoroughness will be amazing. This is very much a business assistant role, so someone with a degree in law or commerce/business/finance is a major plus. Proof reading contract/legal documents and preparing statements in financial matters.
Able to muck in is essential and turn your hand to what needs doing from filing to your involvement in multi million pound deals in the future. Able to grow to be a true right hand support and become very involved in multiple project the family office are working on. This is much more than a regular PA role in all respects.
We are looking for and EA with a diverse background and understanding of commercial matters and how to run a hugely busy and important diary/agenda, take control of the administration/filing both paper and electronic, email management and preparation of matters for this straightforward and likable individual who will allow you to grow in the role and involve you in the major and interesting projects the family are involved with. Top English skills written and spoken is essential for this role and a high degree of business acumen who enjoys the business side of being an EA. Good humoured and helpful with a positive personality is essential. This is an interesting and diverse role within different businesses but you must be prepared to do the mundane as well as the interesting!
Top package and career opportunity
Our client a well-known family with an extensive property portfolio and interests within a luxury brand to name a few are seeking a Personal Assistant to join them and support a senior member of their team, the Head of Family Services. A vibrant, friendly and hardworking team so a great sense of humour is a must with a big smile and willingness to get stuck-in!
You will have experience in a similar role, with demonstrable PA/EA experiences (ideally from a property, interior design or related industry though all experiences will be considered from a private office), have a top work ethic and be ambitious to be successful as a top PA in a private office.
In this role you will support with complex ever-changing travel arrangements, diary management, office management, sourcing and arranging gifts, running errands, research and more. You will not be one to shy away from any task required of you. You will also be willing to be heavily involved with the extensive property portfolio for the family from dealing with specs/builders to lettings. A great opportunity for true involvement and not be in a purely desk based role.
Please apply today if you meet the specification. Note that only applicants deemed to meet the specification by our team will be contacted. Due to the volume received we cannot feedback to everyone.
Leaman Consulting are an equal opportunities employer.