An outstanding long term opportunity has arisen for an experienced top rate Executive Assistant to join this incredibly successful and dynamic US backed Investment firm in their expanding London office (W1) in this role supporting an up and coming Principal and 2 Associates.

You will ensure the smooth running of their day, being one step ahead showing efficiency and flexibility. Vast opportunity to grow with them long term as many exciting growth plans come to fruition. You will work alongside other EAs in London and globally each supporting your core team/remit and a Team Assistant/Office Manager - with more to follow in the coming years.

A wonderfully hands-on role with welcoming people, you will assist with extensive diary management across multiple time zones and lots of changes, meeting organisation, ever changing international travel arrangements inc accommodations, flights, visas, connections, personal administration, events support, stakeholder engagement, to project support. The ideal role for someone who loves being an EA and being on hand to support where they are needed.

They are in all a flexible employer with 1 day per week WFH as standard with additional flexibility around your schedule.

In return you will receive a highly competitive salary plus competitive bonus and enhanced benefits. It's a highly recommended organisation and the team are incredible, welcoming and passionate about what they do!

To be considered you will have ample experience as an EA. You will come from a private equity, VC, investment or similar industry - You will be of graduate calibre, a confident communicator, you will be immaculately presented and clearly be able to demonstrate working in fast paced environments. High attention to detail, multitasking and a solutions driven way of working is essential. A CV showing commitment to prior employers is also favoured.

A wonderful role with scope to grow as they grow. Please apply today for immediate consideration.

Leaman Consulting are an equal opportunities employer.

EA/Coordinator for Deputy CEO - Art Gallery - London

Please note this is a 1 years Fixed Term Contract. Start date by early June 2025.

This is an interesting and varied role supporting a charming and time poor Deputy CEO in a major Art Gallery. Degree standard preferred with good business acumen, numerate and financially literate with a good understanding of financial reports and data. You don't need an art background to join this amazing gallery with an international outreach. Great working atmosphere and outstanding colleagues to work with.

• Set up appraisal meetings for the DCEO with their direct reports; ensuring all documentation is complete before and after the appraisal.
• Assist the DCEO with the people management of her team, acting as the gatekeeper for these direct reports whilst building and establishing relationships with the team to keep DCEO briefed.
• Oversee expenses approvals for direct reports on behalf of DCE. Manage regular catch up with Direct reports. Mapping direct report holidays/ ensuring coverage. Set up budget preparation meetings for each Departments and Hub. Assist with annual budget and performance tracking for the teams. Ensure information is shared with DCEO ahead of time.
• Ensure regular reports getting to DCEO to track versus budgets. Set up quarterly departmental and regional reviews. Work cross departmentally to set up new reports
• Support global coordination for the sales teams. Structure, diarize and organise required global sales team reviews for the DCEO, ensuring any preparatory documents have been prepared and the DCEO is fully briefed.
• Assist the DCEO and the sales management team in setting up the operating framework and goal for the sales. Prepare reports/templates that will be beneficial to the managements of the sales team. Support implementation of changes to ensure smooth running of the sales and commercial departments, drafting communication and briefing around changes etc
• Work closely with DCEO, the commercial team, and the regional sales management team to identify area that require global consistency in policies and guidelines. Support Global travel coordination - work with regional sales management teams to ensure team coordination / flag decision to DCEO.
• Being the first point of contact for the DCEO. Carrying out all EA from diary & meetings to travel and itineraries and expenses in a discreet, diplomatic, and efficient manner.
• Working exceptionally closely with the DCEO to anticipate their needs and be able to help prioritise requests for time and attention from all areas of the business.
• Proactive diary management, organisation, document production and travel arrangements.
• Preparation for meetings, ensuring that the DCEO has all relevant documentation ready for pre-reading/saved in the relevant folders.
• Preparation for the ExCo and OpCo board meetings, including arranging the meetings, taking minutes, collating, and sending around agendas and ensuring subsequent actions are dealt with prior to the meeting.
• Coordinate assets and resources for the Global Sales Committee. Building trustworthy relationships among stakeholders, internal teams, and external contacts. Put together presentations for the DCEO as and when required. Approval of invoices and expenses.

Person Specification and requirements:

Experience: Proven track record as an Executive Assistant at Global C-suite level with business administration skills inclusive of Excel, PowerPoint and presenting information in succinct and organised ways.

Skills: Exceptional organisational skills, meticulous attention to detail, and the ability to prioritise effectively under pressure.

Confidentiality: Discretion and an understanding of the importance of confidentiality in an executive setting.

Communication: Excellent verbal and written communication skills, high level of EQ.

Pragmatic thinker/solutions driven: ability to understand and consider several perspectives, take a pragmatic approach to developing appropriate solutions.

Personable: Builds relationships with colleagues easily and will represent the DCEO and her office in an appropriate manner. Ability to work collaboratively with the sales team and all of the DCEO direct reports.

Business acumen, numerate and financially literate: Understanding of financial reports and data. Process driven individual.

Role comes with an excellent package bonus

An outstanding long term opportunity has arisen for an experienced top rate Executive Assistant to join this incredibly successful and dynamic US backed Investment firm in their expanding London office (W1) in this role supporting an up and coming Partner and 2 Associates.

You will ensure the smooth running of their day, being one step ahead showing efficiency and flexibility. Vast opportunity to grow with them long term as many exciting growth plans come to fruition. You will work alongside other EAs in London and globally each supporting your core team/remit and a Team Assistant/Office Manager - with more to follow in the coming years.

A wonderfully hands-on role with welcoming people, you will assist with extensive diary management across multiple time zones and lots of changes, meeting organisation, ever changing international travel arrangements inc accommodations, flights, visas, connections, personal administration, events support, research, stakeholder engagement, to project support. The ideal role for someone who loves being an EA and being on hand to support where they are needed.

They are in all a flexible employer with 1 day per week WFH as standard with additional flexibility around your schedule.

In return you will receive a highly competitive salary plus competitive bonus and enhanced benefits. It's a highly recommended organisation and the team are incredible, welcoming and passionate about what they do!

To be considered you will have ample experience as an EA. You will come from a private equity, VC, investment or similar industry - this is a must - You will be of graduate calibre, a confident communicator, you will be immaculately presented and clearly be able to demonstrate working in fast paced environments. High attention to detail, multitasking and a solutions driven way of working is essential. A CV showing commitment to prior employers is also favoured.

A wonderful role with scope to grow as they grow. Please apply today for immediate consideration.

Leaman Consulting are an equal opportunities employer.

An opportunity has arisen, due to promotion and growth, for someone with around a years' professional administrative experience (post higher education) who is looking to join a dynamic and expanding boutique Venture Capital company (who are quickly becoming the largest investor in their space throughout Europe), based near Old Street/Shoreditch, to join as an Executive Assistant.

You will support the CEO's office, working closely with the C-Suite and backing up the wonderful team of EA's with true team ethos and no hierarchy - they are truly an inspirational, vibrant and welcoming team - who you will learn and grow with long term.

Daily you will provide administrative support to the CEO and COO, scheduling appointments and meetings, organising travel, assisting with the organisation of company and corporate events, expenses management, light office management and providing full EA cover for your colleagues - there is so much more you can get involved in, a true opportunity for growth for someone hungry and ambitious to become a top EA.

You will have a bachelors degree or above, have around a year's experience or more in a professional services role in an administrative capacity, or a grad program or similar, have excellent written and verbal communication skills, be tech saavy - MS Office and G-Suite, Apple/Mac systems and have exceptional attention to detail.

This is a new role that's immediately available so please apply today.

Leaman Consulting are an equal opportunities employer.

I have the pleasure of representing this successful international Investments firm in the City of London who are looking for an EA to join their London office in this new, varied and interesting role.

Perks - 1 day per week working from home (usually Fridays), Breakfast and lunches 3 days per week

Hours of 08:30 to 17:00 with very little out of hour contact to maintain a work life balance, regular high calibre socials and more.

Benefits including: Private medical, discretionary bonus, critical illness, dental cover, discounted gym membership, pension, travel insurance, season ticket loan and more!

Culture: A lovely culture, a team ethos with no big egos! friendly and approachable, super intelligent, professional and hardworking team.

Joining the existing support team (5) as the new addition you will support C-Suite, MD level to associates on a day to day basis as an EA. Heavy diary management, travel arrangements, meeting organisation, invoice and expense management are the day to day base responsibilities alongside project support, general administrative tasks to supporting with events. You will also be involved in Health & Safety support.

For this role we are seeking 5-10 years as a PA / EA supporting C-Suite, a Trading, Investments, Private Equity, Hedge Fund or similar background is much preferred. Experience of working at pace, juggling multiple priorities and top communication skills are essential. Graduate calibre is a preference.

Leaman Consulting are an equal opportunities employer.

An unrivalled opportunity has arisen for an experienced Executive Assistant with at least 4-5 years experience in a fast-paced VC, Investments or similar environment (essential) who is looking to join a dynamic, modern and expanding environment.

Joining this leading International Venture Capital firm in start-up mode in Central London, created to expand the organisations reach in Europe, you will support an SVP/Head of Department and his team with extensive diary management, national and international travel arrangements including visas, accommodation and transport links, meeting scheduling, gatekeeping, meeting & greeting guests, updating salesforce on all activity, expenses management and more. Linking with your team in the US daily you will be flexible to work across time zones as needed.

They have a wonderful culture with true team ethos and no hierarchy - they are truly an inspirational, vibrant and welcoming office.

In addition to the relevant experience you will be tech savvy (MS Office) and have exceptional communication skills. Experience of Salesforce is highly preferred. Graduate calibre much preferred, EA experience is essential (4-5+ years), used to working in a high-pressure dynamic VC, Investments etc. environment is paramount. You will have a can-do attitude, genuinely no task is too small mentality to be successful and equally capable to work at pace with exceptional attention to detail. A good sense of humour and personable nature will suit the culture!

They are based from the office approx. 4 days a week with 1 day WFH with flexible/more relaxed hybrid working during their quieter periods in the Summer and Christmas. The package will include a highly competitive basic, bonus and benefits to include pension and top private healthcare. 

Exceptional opportunity for the right person. 

Recruiting now so please send your application in and good luck! Leaman Consulting are an equal opportunities employer.