This is an interesting and diverse role working for an UHNW family with children based in Paris who have an extremely busy business & family life. The role is split 70% private/mixed support + 30% business support. You will live in Paris or in easy striking distance of Paris (Essential)
Working from the Paris office and visiting the family home (nearby) when needed the family are interesting, charming and international who also have several international residences and travel extensively during the year
Sorting out a large range of personal matters including: diary management for the Principals and dealing with multiple changes. Insurances for valuables, household, cars etc and maintaining a highly organised filing system both electronic and paper. Arranging personal holiday, travel and itineraries. Liaising with the household staff on all matters (nanny will support with the children's activity schedule). Personal shopping and gift buying. Booking restaurants, theatre and events.
Drafting letters and emails, arranging meetings and planning ahead that all relevant parties know of changes. Research, phone calls and CRM management on contacts.
A good communicator who is helpful and positive who will think and plan ahead as second nature.
The role is to start asap. You will have good English and French both written and spoken (Essential) and show at least 10 years+ experience as a PA covering both business and personal support. Excellent package + bonus
Head of UK Family Office London
A London based Family Office with varied interests that currently include Art and Film production and Property Development, is looking for a Head of UK Family Office, with strong experience of tax and legal matters. The Family are interesting and inclusive and the role will cover both the corporate and private interests of the family across a wide variety of sectors.
This position requires strong leadership skills, financial acumen, and the ability to build and maintain relationships with clients and external service providers.
Accounting experience is a pre-requisite and familiarity with Xero, extremely useful. The successful candidate will likely have a practice background and an understanding of legal and tax implications and structures will be helpful, enabling rigorous review and discussion of documents and proposals.
This is an extremely busy and fast-paced environment. The successful candidate will also likely have previous Family Office experience and thus understand the need to be flexible (both in range of duties and hours), autonomous and very “hands-on”, rather than relying on a support team.
Responsibilities likely to include:
The successful candidate will be a crucial part of a small and focussed team working across a large number of businesses and projects. The following are considered essential attributes:
Positive but not essential attributes include:
· Driving Licence and access to own vehicle
Salary: Dependent on experience
An unrivalled opportunity has arisen for an experienced C-Suite level EA from a fast paced VC, Investments or similar / fast paced boutique/start-up environment who is looking to join a dynamic, modern and expanding environment.
Joining this leading International Venture Capital firm in start-up mode in Central London, created to expand the organisations reach in Europe, you will support the Senior Managing Partner ("rainmaker"/Head of London) and a Senior Investor. The office is managed alongside a small support team including another EA. They have a wonderful culture with true team ethos and no hierarchy - they are truly an inspirational, vibrant and welcoming office.
In addition to the relevant experience you will be tech savvy (Gsuite & MS Office/Slack/Whatsapp are used daily) and have exceptional communication skills to support with extensive diary management, lots of travel and changes, inbox management, gatekeeping/ communications, events management, project support, meeting organisation, and so much more!
The ideal role for someone with a genuine interest in VC, someone who loves supporting, happy to be team focused as needed and can support to C-Suite level with ease. A happy, vibrant personality, willingness and being of graduate calibre will be sure to ensure success!
They are based from the office full-time with flexible/more relaxed hybrid working during their quieter periods in the Summer and Christmas. The package will include a highly competitive basic, bonus and exceptional benefits to include 30 days annual leave, gym/wellness, breakfast, lunch and snacks provided, pension, top private healthcare for you and your depedents!
Recruiting now so please send your application in and good luck! Leaman Consulting are an equal opportunities employer.
We have the pleasure of supporting this highly successful US VC find their first Executive Assistant for their new London offices (W1).
Supporting the founding team of the new London office (4 - 2 of which are light touch support), many of which are relocating for this exciting venture. You will be a part of their long term growth and enjoy core Executive Assistant duties alongside general office support (they are in a serviced/stunning well-known shared space in W1).
The role is hybrid, 2 days per week from home with flexibility required both sides.
To be considered they would like someone to have come from a VC, Investments or similar industry, start-ups and boutique experience is preferable, you will be experienced supporting multiple people to senior level and be a strong organiser and skilled with prioritisation. Executive Assistant experience is a must, being of graduate calibre, strong IT skills and be a positive and upbeat character keen to help wherever you can.
Daily supporting will include diary management, meeting and events coordination, linking between London the US office and gatekeeping, stakeholder management, extensive international travel arrangements, document production, research, general office support such as supplies and liaison with suppliers. You will be happy to support on an adhoc basis with personal support; especially booking restaurants etc for the new team as they get to know London! A lovely varied role with passionate, friendly and ambitious people.
A fantastic package in return including hybrid working, employee and dependents medical, dental and vision, competitive base bonus, pension and a real chance to grow and make the role your own.
Please apply today for immediate consideration.
Leaman Consulting are an equal opportunities employer.
A fabulous role has arisen for a polished Office Manager with excellent PA skills.
Joining this extremely successful tech investment firm with a HO in California. this is a top mult-tasking role for someone with a warm and helpful personality who has exceptional hospitality skills and some creative ideas. This is a new office in London with no expense spared on the refurbishment
The role is a 50/50 split of OM and PA duties to include:
Running the office on oiled wheels and taking responsibility for all legal compliance from fire safety to security and opening/closing the office. Hosting important meetings and greeting client/visitors in a concierge manner, offering refreshments and any assistance they may require. You will be first contact for the London office and first impressions are paramount. Managing welcome packs, drinks and light food to the office making sure refreshments are at hand. Organising transport when required. Ordering stationery and office supplies. Dealing with IT provider on any issues in the office. Checking the office/meeting rooms are immaculate at all times. Co-ordinate and oversee all Office Management. You will be passionate about organisation an effective problem solver and able to react quickly and thoughtfully.
The PA duties will include supporting the incoming US Senior Partner for 3 months of the year whilst he is in London with meetings, travel & itineraries, Zoom/Teams calls, dinner & lunch reservations and general administrative support. Liaising with the Californian EA on travel and important meetings regularly. You will also support the Head of Family Office occasionally with various projects and events and administrative support and an incoming member of the team from Switzerland. Keeping an eye of various schedules. Up to date technology, diary and meeting management is essential for this role but above all your top concierge skills to make clients and visitors feel extremely welcomed into the offices. A top team player with a happy and positive personality who loves involvement and likes a boutique environment.
A good eye for detail, double checking is second nature to you, professional with excellent communication skills
Degree standard preferred, well presented and spoken is essential. This is a role that will suit someone who is a self-starter, confident in their range of abilities and happy to have fluctuating days of being extremely busy or times when the pace is much slower. 5 years+ in a similar role and excellent references
Excellent package + generous bonus and future prospects.
Chief of Staff/Head of Family Office - Nice, France (salary dependent on experience)
Fluent French and English is needed plus an EA passport and 5 years + as a senior level Chief of Staff/Head of Family Office. Degree standard, personable with top communication skills and able to lead by example. Your CV must demonstrate this level of experience to be considered.
An outstanding opportunity has arisen for an experienced and talented Chief of Staff/Head of Family Office to take over the building and running of a Family Office to be based in France (Paris/South of France). The role will require some travel internationally and some remote support.
Supporting a dynamic and hugely successful international Principal who has various companies encompassing Technology, Private Equity and major international projects.
You will have set up the procedures and administration for a Family Office in the past and be able to give instruction to staff and the Principal what is needed to set up a new Family Office (imperative) You will be experienced with energy and commitment and relish the chance of starting up this UHNW Family Office in Nice
You will have a firm grasp of HR issues both legally and with regard recruitment to include hiring/mentoring and disciplinary matters. Able to coach staff to a high level and improve standards.
Able to establish procedures and standards across a wide remit of administration. Dealing with HR matters/legal/financial/documentation/property matters and important relationships to the Family Office.
Running the Private Family Office you will have oversight of all projects/work streams and implement and manage procedures and working practices. Reporting into the Principal on all important matters and assisting when required. Financially astute and used to dealing with budgets and reconciliation. Overseeing renovations and dealing with contractors both in France and abroad. Some travel internationally.
This is a fabulous role for a career driven, motivated and very loyal CofS who will be rewarded by committing 100% to this role. Exciting projects and a wonderful opportunity in all respects for someone who is happy to tackle both large and small projects/requests. Top package + bonus
Private/Business PA (Film) Principal. Based London and internationally. This is an outstanding opportunity for a degree standard PA with a high standard of both business and private support to look after this successful and Principal in film. Multiple residences abroad and a heavy schedule with filming you will be comfortable living abroad several months of the year when a TV series or film is in production.
Dealing with extensive co-ordination of schedules/logistics, engagements, special projects and events. Keeping a stream of communication and information flowing.
Highly organised, efficient and deadline driven a true multitasker with experience working in a fast paced, digital media environment.
Extensive and complex calendar management/external event schedules. Dealing with calls and emails to the Global office. Booking all meetings, tech set-up, materials and invitations.
General office administration, supplies and office maintenance.
Preparation of presentations, materials and special projects picking up the culture and structure of the company with ease, research on competitors and the industry in general.
Assist with the design and development of presentations and have the willingness and aptitude to grow in this area. Taking notes in meetings and distribution/follow ups.
Assist with initiatives keeping to the forefront production schedules, deadlines and deliverables (film or photo production experience a major plus) Can contribute to content assignments, research and special projects. Able to work with internal partners and assist with company wide programs such as workforce planning, talent etc
Your background with be in digital media, content or the publishing industry/film. A strong communicator able to collaborate and get results and able to liaise easily at all levels. A high level of written and spoken English with top proof reading ability. Able to juggle and prioritise with ease. Proactive with top attention to detail. Confident with a passion to learn and grow. International experience is a major plus for this role.
Able to travel on projects and engross yourself in a role that you will learn a lot in and grow.
A background travelling with the Principal within a similar industry and knowledge of a digital media environment is the perfect fit.
Bonus + bens
PA - International Film (Hybrid)
A wonderful opportunity has arisen for a degree standard PA with a mix of business and private experience within the film industry. Mainly hybrid but visiting the office when required sometimes one or twice a week.
Happy to join a team (Senior EA & Private EA) to support this well know person in the industry in a fast paced and sometimes demanding role. A background in film, digital media, content of publishing is needed and an overall understanding of the culture and demands of being on set.
Degree standard, 2 years+ experience providing administrative support & proficient in G Suite is needed
Extensive diary management and event schedule, fielding calls, arranging meetings, booking rooms and preparation of materials. Assist with note taking and follow ups. Attending on set when required. You will be able to travel for extended period during film making if needed.
Strong English skills both written and spoken, confident at liaising at all levels. Top communication skills and happy to work in a dedicated and very supportive team. Total discretion always adhered to, loyal and hardworking.
You will be hungry to succeed in this role as it is an unbelievable opportunity for a dedicated PA with much to offer. The Principal is much respected in the industry and enjoys giving people a chance.
Someone who is health conscious and aware and happy to support out of hours when needed and travel on location. Top role not to be underestimated.
Plus bonus and career opportunity
EA to Chairman - Business & Private - Mayfair - A role has arisen for a seasoned Business & Private EA to support a prominent individual in the financial world with huge achievements for on-going charitable endeavours.
Based in the office in Mayfair with hybrid working (whilst the principal travels) - you will be flexible and prefer an office environment.
Seeking another long term EA you will show longevity on your CV in a similar role (HNWI/CEO/Chairman level) supporting across their business and private matters. You will be calm natured, particularity under pressure and right timeframes, be used to working at pace with a can do attitude to support where required. Polished with advanced MS Office packages and have exceptional communication skills.
Daily you will book and manage extensive international and national travel arrangements, luxury accommodations and produce seamless itineraries, inbox management, produce and edit documentation including presentations, gatekeeping, take minutes at board meetings and weekly team meetings, expenses to supporting with a personal relocation, liaising with household staff, personal administration, support with charitable involvements and more.
Such an interested and involved role to support your Chairman in a seamless home and business life.
Please apply today for immediate consideration.
Leaman Consulting are an equal opportunities employer.
Executive PA to CEO - Fashion (6 month contract) possibly to go perm - £40-45k Pro Rata- Notting Hill/on site
This upbeat and inclusive CEO of a well known fashion company is looking for a hands on multi tasking Executive PA to assist with many projects and an office move coming up. The Principal is involved with the launch of a new line and also invests in property here and abroad and completes many interior design projects. You will also cover private support when needed and keep a busy business/private diary, arrange trips/meetings, deal with contractors, suppliers and run occasional errands. You will have bags of energy and common sense and be able to commit for 6 months minimum. Hands on experience with an office move is needed
A background in fashion or a busy creative industry is preferred or working for a creative individual with many business interests.
The role may go permanent after this time (if you make yourself indispensable!) Role comes with bens
An outstanding long term opportunity has arisen for an experienced Office Manager to join this incredibly successful and dynamic US backed VC in their expanding London office (W1) in this role supporting a small, growing investment team.
We are looking for someone seeking growth in their career, at a stage where their resilience, fast pace of working and office management skill can be grown over the coming months in the business to support with a major project - an office relocation. To house their growth plans the new office will be a unique space and you will move with them to run it!
You will be hands on to help with the basics and excited for what the future will bring for you. Daily you will manage the vendor relationships with service providers, research new suppliers as needed, facilities requests, be the first point of contact for IT issues, liaison regularly with the US office for common culture goals for the office,meeting & greeting, setting up meeting and conference rooms and AV equipment, help create and elevate efficiency in the office, GDPR compliance and more. You will be involved in worldwide projects and initiatives.
To be considered you will have solid experience in Office Management duties. You will come from a private equity, VC, investment or similar industry - You will be of graduate calibre, a confident communicator, you will be immaculately presented and clearly be able to demonstrate working in fast paced environments. High attention to detail, multitasking and a solutions driven way of working is essential. A CV showing commitment to prior employer(s) is also favoured.
In return you will receive a highly competitive salary plus competitive bonus and benefits. It's a highly recommended organisation and the team are incredible, welcoming and passionate about what they do!
A wonderful role with scope to grow as they grow. Please apply today for immediate consideration.
Leaman Consulting are an equal opportunities employer.