Your job search results: 14 Executive Assistants, Personal Assistants, Office support & HR Jobs
Your job search results:
14 Executive Assistants, Personal Assistants, Office support & HR Jobs
MATERNITY CONTRACT Property Portfolio Manager for UHNW Family Office - W1. A real opportunity has arisen for a sparkly, upbeat and experienced Property Professional to manage a High Profile / UHNWI's property portfolio (40+ properties).
Niche UHNW Family Office based in the heart of the West End with High profile Principal is looking for someone with excellent residential property experience to manage a diverse and lucrative portfolio. This is a wonderful opportunity to be involved in all aspects of managing a dynamic and exciting portfolio as well as being able to get involved in helping to identify and source future investment opportunities.
You will have top communication skills and experience liaising with construction companies, engineers, architects, QS, interior designers, insurers and other property professionals including interior designers. You will need to have great commercial and business acumen and experience acquiring and disposing of properties with excellent negotiation skills.
As the main point of contact for the portfolio you will have an eagle eye for detail and the ability to work independently will be very important. You will also be responsible for reviewing contracts, managing lease extensions, dealing with lawyers and agents as well as and any issues that may arise. You will also have to be highly numerate and well versed in managing budgets, invoices and expenses.
The Principal has mainly residential investments, some of which are rented. You will be acting as property manager for the rentals and will be involved with organising and overseeing any works/ repairs, ensuring compliance across the board and all relevant certificates and documentation is kept up to date as well as project managing refurbishment projects. Overseeing property manuals, work lists and on-going schedules and creating a detailed property management database will also be an important aspect of the role. There are also some commercial properties which will require you to negotiate rent and lease reviews, appoint and liaise with agents to secure new lettings as well as overseeing and managing all relevant contracts.
This is a diverse and interesting role with lots of responsibility and opportunity. Extremely high standards with top communication skills are required. The successful candidate will take great pride in their results and have much to offer. Positive and helpful attitude is a must!
Excellent hands on residential property experience is essential to be considered for this role.
Supporting this successful investment Founding Principal who has residencies both in London and Switzerland and an extremely busy life both professionally and personally. You will deal with all diary and travel matters for the Principal, detailed itineraries and arranging both corporate and private meetings in the UK and abroad. This is predominately a Private PA role (60%+) so you must have relevant experience as a private PA to a very busy high level individual to be considered for this role.
We are looking for someone with excellent Private PA, household and refurbishment/property skills as the principal is currently undergoing a major household refurbishment. You will have a cv demonstrating 3-4 years minimum experience as a Private PA to be considered for this role. Polished and well-spoken with a positive and helpful personality 8 + years’ experience is required for this role . Fluent German (spoken and written) is essential. A positive a helpful personality happy to cover many bases. A certain gravitas and experience of this world is needed. Your background can be in any field as long as you have the relevant Private experience for a few years, hold a solid degree or equivalent and have fluent German. Good humoured and a bright and helpful personality is essential.
You will assist with the running of this boutique office of 10 and arrange all corporate meetings and travel for the Principal and have good experience at senior level within the corporate field. The staff are helpful and inclusive and you will be a valued part of this team. Beautiful offices and working conditions.
This role is office based. There will be some travel to Switzerland from time to time.
Lovely offices and an inclusive supportive team to work with. Excellent package + bonus.
Leaman Consulting are an equal opportunities employer. Please note that due to the high volume of interest you will only be contacted if shortlisted for the role.
One of the top Venture Capital firms in the USA is coming to London. We have been asked to find a top EA who will also run the office and support the American Associate to kick start the office.
You will come from a tech or start up background, have a modern and flexible approach and have all the skills to keep one step ahead of this charming and hugely successful boss. Your connection to your role and dedication will be visible and your enthusiasm and intelligence obvious. This VC supports the growth of some of the world's most innovative companies and you will be meeting and dealing with their investor in London/Europe. The office intends to grow to 10 over the next 3-5 years. Top process and procedure skills, happy to sort out both small and large problems and apply yourself 100% to whatever needs doing is an essential part of this role.
A positive and proactive personality is also needed and a real love of being an EA in all respects working towards a goal when needed with energy and commitment, not missing a beat. Degree standard is essential and a background working in a multi tasking role supporting a Principal also at the highest level. A high level of accuracy and diligence is needed at all times to successful carry this role.
The company have an amazing benefits package including a very generous performance bonus and also a distributed company bonus upon their success. The company would like the successful candidate to fly over to the USA for 2-3 weeks to have an in depth induction to the firm and meet the team and other EA's you will be liaising with (when circumstances permit) and become a valued and integrated part of this amazing company.
Our client a leading premium property company in Mayfair seeks a Team Assistant to join their growing organisation within their vibrant Sales/Business Development team.
Joining an inclusive work environment within a varied, fast-paced and interesting business you will be the lynchpin for your department. Reporting to the Head of Business Development/Sales and supporting their team with diary management and meeting/conference scheduling, managing multiple inboxes and creating client correspondence, coordinating travel, CRM system updates, document production to include sales reports, producing high quality presentations and creating quotes for clients, to general administrative requirements to ensure the smooth running of your department.
To be considered for this role you will have recent administration/Team Assistant or PA experiences such as multiple diary management, inbox management, document production (strong MS Office skills in PowerPoint, Word, and Excel are essential), property/workspace management experience would be an advantage though is not essential, you will enjoy supporting a team, love creating presentations and producing high quality documentation with a keen eye for detail and be well versed with supporting with multiple tasks/projects and juggling priorities.
This is a new role due to growth in the organisation so a role you can make your own and develop. The role is immediately available so please apply today for immediate consideration.
Please note that due to the high volume of applications received it will only be possible to contact successful applications. Leaman Consulting are an equal opportunities employer.
Executive Assistant to Chairman - WC2
An interesting and involving role has arisen for a polished and degree standard EA with much to offer.Supporting the Chairman in a corporate and private capacity (including family members) so discretion and sensitivity is key. Excellent dictation skills are required and the ability to correspond on behalf of the Chairman. A high level of written and spoken English is needed. Extensive diary management and responding to Emails, letters and compiling reports. Frequent travel organisation and itineraries together with necessary papers. Meeting and greeting visitors, liaising with clients and internal/external members of staff.
Assisting with personal matters to include; personal correspondence, social invitations, liaising with Chairman's family with regard to commitments & events. Dealing with personal banking, paying of bills, charities, personal expenses, family travel, various insurances and some miscellaneous tasks.
Degree or further education preferably in English. Excellent personal presentation, well mannered and articulate. Good humoured with a positive and helpful personality. Excellent written and verbal skills (strong grammar). Good experience with dictation is needed. A demonstrated background at CEO, Founder or Chairman level is needed for this role.
Able to work under pressure and deadlines occasionally and self motivated and positive. Excellent IT skills, highly organised with loads of initiative. Excellent package + bonus
Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting is an equal opportunities employer.
Executive Assistant (Founder) The Arts, Central London.
An outstanding opportunity has arisen for a polished and sophisticated EA who is at the top of her/his profession to support an extremely successful Founder within the Arts/Hospitality field.
Dynamic and confident yourself, you will be used to this world of an UHNW (Preferably in business) and the schedule/emotional intelligence this would require. You have supported someone of this level and adept at client facing situations, booking private jets, finding solutions to complex problems, drawing up complex logistics and dealing with various temperaments and expectations.
You will have 10 years + experience and a wide knowledge of the requirements a role of this standing would need. Degree standard and a European Language would be a plus.
- Free to pursue a demanding and absorbing career (there may be European Travel involved occasionally).
- Able to keep 5 steps ahead of an ever evolving and demanding schedule both diary and travel.
- Research and forward planning skills are essential.
- Able to build relationships quickly and act as an interface between the London staff and the staff abroad.
- Able to organise high level lunches and dinners, events and a good knowledge of the London Scene is essential.
- Dealing with all incoming requests and invitations and compose both business and personal correspondence when required.
- Top English skills both written and spoken is essential.
- Dealing with all expenses and personal credit cards and making payments on behalf of the Principal.
This is a wide and very interesting role for an accomplished EA with top personal presentation and client skills able to take on a wide remit and grow in the role. Top salary + package
Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting is an equal opportunities employer.
An unparalleled opportunity has arisen for an experienced Demand and Supply Planner to join a leading and rapidly expanding FMCG in North West London. A full time, permanent position, with an immediate start for the chosen applicant. To be considered for this role it is imperative that you have experience in Demand and Supply planning (5 years plus experience considered), be super efficient with SAP Business-1 (2 years minimum working experience), have advanced Excel, be efficient, organised, a forward thinker who puts the customers needs at the forefront of each day. It would be highly advantageous if your experience in supply includes supermarkets, pharma or health. Daily you will be responsible for: • Updating forward forecasts on a rolling 12-month horizon for all products, creating scenarios and arbitrating the best fit taking in to account marketing plan and supply issues • Supplying Performance Management to agreed KPI's • Ensuring that customer service levels are achieved through the timely receipt of finished product • Establishing and maintaining accurate inventory data - Accurate Raw Materials stock figures - Accurate FG stock figures • Improving business processes to ensure timely: - receipt of raw materials to either UK warehouse or contract manufacturers - issue of raw materials to contracted production partners - receipt of finished goods to UK warehouse to meet customer demands • Developing and maintaining appropriate Supply Chain/Logistics KPIs • Ensuring all relevant systems are maintained to support the business effectively Please apply today for immediate consideration. Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting are an equal opportunities employer.
Head of Finance for Leading Household Brand NW London
A wonderful opportunity has arisen for a Head of Finance/FC with 5 years + experience in a senior, wide experienced role within FMCG, OTC or pharma/healthcare (essential) to join this very successful business (120). You will have experience within at least 3 firms (with longevity) and a sound understanding of all aspects of accounting within a product based rather than service industry. Excellent FMCG experience within a UK firm that has a turnover of at least £50-100million. Hands on with graviatas and able to lead by example, have proactive and usable ideas with energy and commitment for the future growth of the company. Leading the finance team and wanting to take the next step up and take on the responsibility needed for this role.
Solutions driven with energy and an analytical mind, able to get to grips with the company's industry quickly and proactively drive commercial anlaysis and identify cost savings finding impovements and make recommendations.
A top organiser ACCA or equivalent and focused on results. A team player to lead by example and manaage change where necessary. Excellent SAP and advanced Excel (Essential) with top scheduling skills. Commercial awareness with excellent communication skills and able to partner the Board to support the growth of the business is essential.
Responsble for the annual/quarterly budget, with a sound understanding of due diligence and the reduction of risk.
Assured of your skills and confident in your ability this is a role for the long term and highly inclusive/involved with the Board and the results of the company. Excellent package + bonus
70:30 PA to HNW Creative - Kensington
An unrivalled opportunity has arisen to join this UHNW Creative individual in a very busy, dynamic and fast paced role. You will be supporting a highly personable Founder in all aspects of their private life as well as some business support. 3-5 years minimum experience required in a similar role.
Based in a magnificent home in Kensington, you can expect a very busy and diverse remit of responsibilities so you must be able to prioritise and have excellent multitasking skills. Managing very busy and fluid diaries, a high profile lifestyle, a busy professional calendar, VIP travel, full logistics, a busy household and staff, account management, events and private parties, projects and more
Duties will include; full diary management for the founder and wider family, extensive international travel management (flights, visas, itineraries, hotels, villa rentals etc) household management including household staff (domestic and overseas) overseeing all personal accounts, paying bills, utilities, relevant insurances, managing invoices and payments, memberships, lifestyle management requests, overseeing contractors in and outside the home as well as any repair works needed. You will have a flexible and friendly approach as you will also be errand running (post office, dry cleaning, food shopping, deliveries, returns, fresh flowers etc).
On the business side you will have the opportunity to also support the Founder and wider team with high end interior design projects. A successful candidate will have excellent communication skills, top IT skills (word, excel, PowerPoint) as well as being very numerate. You will be expected to prepare invoices, compile detailed expenses, be able to work with budgets and liaise closely with accountants as well as the Principal’s executive team.
Discretion and loyalty are of paramount importance in this role.
They are looking for an intelligent, positive and proactive PA with a flexible and friendly attitude who can support them in both with their busy professional and personal lives.
An all-encompassing role that requires someone switched on and professional who understands the needs and demands of supporting an UHNW.
An excellent opportunity with huge potential.
Salary: £40,000 - £50,000 gross per year DOE.
An outstanding opportunity for an experienced Executive Assistant has arisen to join this vibrant, friendly and growing well-known restaurant group in E1 on a 1 year Fixed Term Contract covering maternity leave (start date anticipated as April 2020).
To be considered you will have solid EA experiences, supporting to senior/Founder level, hospitality experience would be advantageous though not essential, be well-versed with MS packages (Excel and Word are a must), top note taking skills, excellent written English with impeccable attention to detail, be proactive, self-motivated and fantastic with people – a great sense of humour is essential.
Daily you will have the opportunity to effortlessly manage the Co-Founders busy and ever changing diaries, scheduling meetings, travel and accommodation (personal too) to include visa applications, flights and transfers, be the gatekeeper/first point of contact for your Co-Founders, working with the upmost discretion and once you find your feet you will have the opportunity to support in other areas of the Co-Founders day.
In return you will join a friendly team who will value your support, a highly competitive basic salary, private healthcare, perk-box benefits, outstanding Christmas and summer parties - they have a band, street vendors and families are welcome and a pension! Their hours are 9am - 6pm with a good work/life balance.
Please apply today for immediate consideration. Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting are an equal opportunities employer.
A fabulous opportunity has arisen to work with one of London’s most prestigious property groups at a very exciting time of growth. They are looking for a very bright and switch on EA with a minimum of 3+ years experience in a similar role ideally with a background in the luxury hospitality sector.
This is a fast paced role that requires a positive and proactive EA with excellent communication skills both written and verbal, high standards and a the ability to work under pressure and with diplomacy.
Based in stunning offices with beautiful furnishings in the heart of the west end with a friendly and inclusive team. The right candidate will have the confidence to take ownership of the role whilst also being able to collaborate with the wider team to ensure the best results at all times.
The CEO is extremely busy so you must be able to multitask and manage lots of last minute changes and requests. They are looking for someone with the ability to pre-empt issues and have a creative approach to problem solving. This role would suit someone who is self-motivated, with a professional but friendly and energised personality and can-do attitude. Must be organised, articulate, well presented and spoken with excellent people skills.
Duties will include but not be limited to; management of an extremely busy diary, full international travel and logistics management, liaising with external stakeholders, booking all meetings ensuring time efficiency, taking detailed and accurate minutes in meetings, processing expenses (multiple cards/ currency) and invoices - so a good financial head and business acumen will go a long way. You will also assist with wider document preparation ( must have excellent word, excel and powerpoint) for both the CEO and wider team. Discretion is key so someone who is used to working under strict confidentiality is preferable. There will also be an opportunity to get involved in project support so there is real scope to get involved for someone who likes a meaty and challenging role where no two days will be the same.
This is an immediate start so only candidate available immediately will be considered. The EA who joins the group will have to complete a timely and comprehensive handover.
A real opportunity for someone switch on and with demonstrated experience at C-suite level to join this very exclusive and successful group.
EA/ Office Manager + Projects TOP ART Gallery London
An outstanding opportunity has arisen for a polished and degree standard EA /Office and Project Manager to work closely with this very successful and extremely busy Senior Director in Sales of an illustrious art gallery. The SD’s office is made up of a Client Manager who oversees all the sales administration for the SD and this role. A newly created and exciting role, involving more management responsibilities that will allow you really get stuck into interesting projects such as working with colleagues in art fairs, exhibitions and with the artist teams as well as liaising with colleagues in Paris.
This is a very busy role with lots of involvement and will require someone who is highly organised, a team player, self-motivated and used to working outside of hours. High level of detail with travel & itineraries is essential as the Director travels frequently. 2/3+ years’ experience in a busy and demanding role where a very fluid diary and changeable schedule is common. A can do attitude with energy and a positive approach is needed together with excellent forward planning and logistics skills. Taking care of expenses and office administration, phones and dealing with queries. Calm under fire and good with pressure when it arises, you will have a mature and effective personality, on the ball and a real problem solver.
Excellent English skills written and spoken is essential. The SD is French so having written and spoken French would be ideal although it’s not an essential. This role would suit a confident and bright EA who has the ability to juggle things efficiently and proactively and who is looking for real involvement and enjoys being a real lynchpin to a friendly and professional team.