Your job search results: 15 Executive Assistants, Personal Assistants, Office support & HR Jobs
Your job search results:
15 Executive Assistants, Personal Assistants, Office support & HR Jobs
Office Manager/Practice Manager (Remote 20 hours per week) A really interesting and involving role has arisen for a degree standard OM with good EA skills and a professional services background (Preferred) Working for a boutique firm of chartered property professionals (7) based in Mayfair.. this is a remote position where you might go to the office occasionally (1 - 2 per month perhaps more). Successful and busy practice you will be happy to work 4 hours per day Mon - Fri (possibility of 4 days) the client will be flexible for the right person. Experience in a similar role within a boutique company is essential.
Liaising between the Partners and Associates you will provide a great support to the team to include:
Preparation of Company terms of appointment and organising company insurances. Managing and liaising with office providers and with external IT consultants. Preparation of Company Board Minutes and assisting the MD with corporate responsibilities. Monitoring compliance with GDPR.
Assisting with external HR providers and preparing employment documentation when required. Assisting with employee reviews and monitoring/approving holidays. Dealing with recruitment and employment issues (with external HR assistance)
Preparation of fee invoices and liaising/providing information to the company Accountants when required. Liaising with accountants with regard to salaries and benefits. Dealing with expenses and forwarding to Accountants. Organising professional subscriptions/office supplies and mobile/phone/IT contracts.
A professional and very friendly team who need commitment and support from a positive and helpful individual with a wide array of skills. An eye for detail, numerate with excellent all round ability is essential.
Pro rata holiday + bens
Executive Assistant in Communications - Chelsea. An outstanding opportunity for a top EA with a background in Media, Communications, Marketing or Reputation Management has arisen. Degree standard with excellent English skills written and spoken. Supporting two charming and successful founding partners and assisting in every aspect. The company is growing fast and assisting some of the top achieving companies in the UK. You will have a wide remit of skills and be able to turn your hand to many things This is a pivotal role for an EA with excellent document skills, top client ability, diary management, travel and knowledge/experience of marketing/communications/PR. You will be super efficient with a good eye for detail, efficient, approachable and unflappable. Professional with advanced IT skills and a working knowledge of social media/design etc. Assisting the Founders to build the business further. Able to commit for the long term this is a fabulous career opportunity that can grow in time. Bens package + bonus
The role is open to EA's living in London/Europe as well United Arab Emirates.
Initial interviews will be held via Teams and then possibly in London.
This is an extraordinary opportunity for a degree or Masters standard EA with drive and commitment to support one of the world's most successful entrepreneurial Principals in their business commitments. He works at the speed of light and is immersed in many high profile projects in technology and innovation. He is CEO in a major privately owned business which also has offices in London. Well spoken with impeccable English skills both written and spoken you will be career driven and thrive supporting a CEO of this level and become his relied upon EA. Top technology skills and awareness and a modern and informed manner of working is essential. You will be required to have worked at CEO or Principal level in a fast paced and sometimes demanding role before and able to commit for the long term. The package will include relocation if you are not residing in Dubai and a top benefits package including housing allowance, return ticket for holiday/visit home, interest free loan and assistance in finding an apartment with 1 month paid within a hotel whilst relocating. A high IQ is essential and able to discuss matters with the CEO and support in all matters with various Boards, meetings, minute taking, extensive diary and travel on an international level, logistics and making the top use of his time. Diplomatic and charming with a top world view having worked on an international level before you will be comfortable working with many different nationalities and cultures. Outstanding opportunity on all levels.
This is a top role for a top EA with a background in investments, PE or VC at CEO or MD level. Supporting one of the Senior Partners in this extremely successful international venture capital company based in fabulous new offices in the West End. The role will have 25% private support and out of hours so your flexibility and experience supporting an individual of this level and is essential. You will be used to the demands of a role such as this and have an extremely supportive and helpful nature, always willing to go the extra mile. Career orientated, forward thinking and modern in execution and approach. Top IT and organisational skills.
Degree standard and a cv showing experience at CEO level or similar and supporting in a business and private capacity. Top IT skills, able to work autonomously and keep ahead of the game. Used to updating the Principal on a regular basis and really connecting to how he works and his expectations. Outstanding package + unbeatable bonus.
An outstanding opportunity has arisen to join this recently arrived hugely successful VC Company from the US with an unbeatable track record of investments in tech. This is a go ahead, dynamic firm with a collegiate style who reward members of their team with excellent bonuses and an unbeatable benefits package. The firm is expanding in the UK/taking new offices and now need to add a top EA into the mix.
There is a possibility you will be asked to go to the USA to meet everyone in the team when times return to normal (California).
You will be degree standard with a background at senior level within PE/Hedge/VC or similar, a great team player with a positive and happy team spirit.
Supporting two Senior Partners of the firm (one will be relocating from the US) in every aspect of an interesting and busy day. A top organiser with an outstanding eye for detail, advanced IT including Google Docs and a collaborative, committed work ethic. A modern and up to date approach and a genuine interest in the firm and their goals is essential.
There will be some flexibility required as some of your team will be in the USA and need to liaise with you out of hours on occasion.
An outstanding opportunity to further your career with one of the top/modern VC's in the world.
Executive Assistant - UHNW Family Office W1
A fabulous role has arisen for an astute, focused and switched on EA with a background in property or within a HNW/UHNW Family Office. Supporting a dynamic and uber busy Operations Director/Chief of Staff in all aspects of a full-on day. What is imperative for this role is attention to detail and keeping detailed lists daily of what is done/to do. Outstanding email management and keeping on top of things and flagging up important issues/what is done and what is outstanding. Your logistics and organisational skill will be second to none. A top communicator who can pre-empt problems and think ahead and present detailed facts in one concise presentation. A proactive individual who does not need prompting you will be confident with humour and possess that certain sparkle/energy.
The offices are fabulous and you will be working within a great team who are collaborative and helpful.
Your boss is great to work for - hard working, a great sense of humour and has been dedicated to the UHNW family for years. A real professional with a high work ethic, you will learn much and be included in every project. Supporting within the family office also you will have direct contact with the Principals who expect the best. Your standards will be high and you will connect with your role and have much to offer. Advanced IT and organisational skills are a must, a logistical and focused approach able to get the the nub of a problem quickly and resolve it. Hard working, loyal with a genuine enjoyment/interest/experience within property (the Family Office have a large luxury portfolio of property both here and abroad) and a willing and helpful pair of hands. The family have many business interests/involvements other than property that you will have the chance to get involved in. Discretion and confidentiality are key plus 7 years+ experience within a busy/demanding role within property or within a Family Office. Degree standard and a quick learner willing to take on projects. Excellent package + bonus
EA to dynamic CEO - Tech.
This is an outstanding opportunity to work for this charming and dynamic CEO of a fast growing and extremely interesting Tech company based in modern offices in a team of 25. A start up from 2016 this company advises governments and companies on high level counter terrorism within tech and also consults and analysis complex data for major companies and governments.
You will have 5 years+ at C Suite level and come from a fast paced modern business environment or tech covering all aspects within a growing company from supporting the Principal, sorting out the office, HR etc. A solid degree is essential for this role and you will have a dynamic and connected manner of working yourself. Able to come forward with suggestions on new procedures and adding extra influence and weight to the company in this respect. Confident, polished and well spoken with your own gravitas you will be used to liaising at the highest level within companies and governments and really want an involving and fast paced role working within this boutique and extremely interesting environment. Articulate with top English skills written and spoken you will form a top working relationship with the CEO and become invaluable.
Able to work autonomously managing two very busy diaries, managing emails and identify urgent correspondence and responding when required. Booking all travel and logistics/itineraries making sure all is to hand. Dealing with expenses and handling stakeholder management and communicating with feedback what is and is not working.
Top IT skills required including GSuite, Slack, Trello and well versed in CSuite terminology. A strong organiser with outstanding project management and problem solving skills. Able to multi task and not drop the ball. Adaptable with top logistics skills able to resolve issues and maintain strict confidentiality at all times. Emotionally mature with good judgement skills.
The role is to start Mid November with a long handover. Excellent package and a niche career opportunity which is evolving, dynamic and very interesting on all levels.
A unique and unrivalled opportunity has arisen for an ambitious and switched on EA with a focus on Marketing and Brand Development to join this exciting start-up founded by an UHNWI.
You will be given a unique opportunity to really carve out a vital role within this company working directly with the Founder / CEO in a true right hand capacity sharing their vision for the company. This is a role that requires a smart, switched on and business savvy individual who has heaps of common sense and the ability to work with individuals at all levels. This is a real chance for someone to build a great future with accelerated development opportunity and growth. A background in luxury, marketing, retail and start-up would be ideal.
You will be involved with all aspects of the business and each day will offer a new challenge which you will meet with a solutions driven approach and a positive approach. Start-up experience would be a hugely beneficial as you will know and understand the flexibility and willingness that is needed. You will be well presented with excellent communication skills both written and verbal ( top word, excel and PowerPoint)
The ideal candidate will have great experience working with projects and solid operational skills to deliver the highest standard. You will be extremely tech savvy and display solid experience working across social media platforms, developing marketing strategies and campaigns as well as the ability to quantify results and generate reports. You will be involved in writing copy, updating the website and creating content. A creative thinker who goes the extra mile and is keen to develop a strong brand identity for the company. They would love someone who has lots of ideas and brings energy and commitment to the role.
You will also have good experience supporting an individual as a EA ( 2 /3 years minimum) and will be able to manage a very busy diary, schedule international travel, arrange meetings with internal and external stakeholders, processes invoices and expenses and support with research and document production. You will be able to work independently when required and have strong interpersonal skills and the ability to negotiate contracts and the best rates with suppliers. Must have a confident, professional and friendly approach who enjoys cultivating strong working relationships. An understanding of customer service ( customer acquisition and retention) would be a huge bonus as well as an understanding of the processes involved in the retail industry.
This is very much an ambassadorial role with huge potential for someone who is energetic, focused and who has much to offer.
An opportunity not to be missed. ASAP Start.
Executive Assistant (Venture Capital Tech Investors) W1 This is a top role for a top EA with a background in investment at Senior Level. Supporting one of the Senior Partners in this extremely successful venture capital company based in fabulous new offices in the West End. The role will have 25% private support and out of hours so your flexibility and experience supporting an individual of this level and is essential. You will be used to the demands of a role such as this and have an extremely supportive and helpful nature, always willing to go the extra mile. Degree standard and a cv showing experience at CEO level or similar and supporting in a business and private capacity. Top IT skills, able to work autonomously and keep ahead of the game. Used to updating the Principal on a regular basis and really connecting to how he works and his expectations. Outstanding package + bonus
An opportunity has arisen to be the right hand/EA to CEO/Office Guru for an independent growing Investment/Consultancy in W1.
Truly a one of its kind business disrupting the investment consultancy space that is evolving daily, so a chance to really be immersed in an already successful organisation with a hands-on start up vibe.
Working for this likeable and dynamic entrepreneur with a successful track record in the financial services world you will have the opportunity to grow with the business.
This role will be office based though due to COVID restrictions you will commence remotely with some office work. Please only apply if you are easily able to commute to W1.
You must have a strong proven track record of supporting as an EA/Office Manager within a boutique environment to be considered. MS Packages are a must, Excel and PowerPoint to an advanced level (testing will form a part of the interview process), have supported with finance administration such as payroll and basic bookkeeping, be up to date with all social media and video conferencing software and be professional, a forward thinker who is able to work at pace.
In this busy and dynamic role you will:
• Manage the office, remotely and in person, ensure facilities are maintained, support with IT set-ups, manage new starters and stationery requests
• Coordinate and set up all meetings (video conferencing mainly during the pandemic) and conferences (to include travel when required)
• Support the CEO in an EA capacity including personal requests
• Document production including PowerPoint presentations and Maintaining reports on shareholders and investments (excel)
• Investor Relations support
• Maintain key financial records for the business, collate payroll information and basic bookkeeping/ making payments
• Project support
• Maintenance of online and manual filing systems
• HR administration
• First point of contact for the team
• All general admin and more!
Interviewing ASAP so please apply today for immediate consideration.
Please note that due to the high volume of applications we are receiving it will only be possible to contact applicants shortlisted.
Leaman Consulting are an equal opportunities employer.
One of the top Venture Capital firms in the USA is coming to London. We have been asked to find a top EA who will also run the office and support the American Associate to kick start the office.
You will come from a tech or start up background, have a modern and flexible approach and have all the skills to keep one step ahead of this charming and hugely successful boss. Your connection to your role and dedication will be visible and your enthusiasm and intelligence obvious. This VC supports the growth of some of the world's most innovative companies and you will be meeting and dealing with their investor in London/Europe. The office intends to grow to 10 over the next 3-5 years. Top process and procedure skills, happy to sort out both small and large problems and apply yourself 100% to whatever needs doing is an essential part of this role.
A positive and proactive personality is also needed and a real love of being an EA in all respects working towards a goal when needed with energy and commitment, not missing a beat. Degree standard is essential and a background working in a multi tasking role supporting a Principal also at the highest level. A high level of accuracy and diligence is needed at all times to successful carry this role.
The company have an amazing benefits package including a very generous performance bonus and also a distributed company bonus upon their success. The company would like the successful candidate to fly over to the USA for 2-3 weeks to have an in depth induction to the firm and meet the team and other EA's you will be liaising with (when circumstances permit) and become a valued and integrated part of this amazing company.
Executive Assistant to Chairman - WC2
An interesting and involving role has arisen for a polished and degree standard EA with much to offer.Supporting the Chairman in a corporate and private capacity (including family members) so discretion and sensitivity is key. Excellent dictation skills are required and the ability to correspond on behalf of the Chairman. A high level of written and spoken English is needed. Extensive diary management and responding to Emails, letters and compiling reports. Frequent travel organisation and itineraries together with necessary papers. Meeting and greeting visitors, liaising with clients and internal/external members of staff.
Assisting with personal matters to include; personal correspondence, social invitations, liaising with Chairman's family with regard to commitments & events. Dealing with personal banking, paying of bills, charities, personal expenses, family travel, various insurances and some miscellaneous tasks.
Degree or further education preferably in English. Excellent personal presentation, well mannered and articulate. Good humoured with a positive and helpful personality. Excellent written and verbal skills (strong grammar). Good experience with dictation is needed. A demonstrated background at CEO, Founder or Chairman level is needed for this role.
Able to work under pressure and deadlines occasionally and self motivated and positive. Excellent IT skills, highly organised with loads of initiative. Excellent package + bonus
Due to the high volume of applications received it will only be possible to contact successful applicants. Leaman Consulting is an equal opportunities employer.