Your job search results: 18 Executive PAs, Office Support & HR Jobs
Your job search results:
18 Executive PAs, Office Support & HR Jobs
Executive Assistant to the Founder - Tech (Central London) 1 year Maternity Cover
This is an exciting opportunity for a polished, well presented and astute EA to cover a one year maternity cover for this high flying Founder with multiple business interests (primarily tech). Working within a tight team (he has his Private PA and Chief of Staff in the C Suite with him) you will be degree standard with a top background at CEO/Founder level. Enthusiastic with top all round skills managing his time is of the greatest priority. Lots of projects and involvement from the start there will be a long hand over and the role is to start asap. A top communicator with humour, articulate and very well presented. Able to proactively support the Founder on many strategic issues and participate in all high level meetings where your input will be expected. Supporting on all Board papers and able to network and build relationships on behalf of the Founder also. You will be forward thinking and have a strong commercial sense and be very in tune with the business and the Founder. You will come from an entrepreneurial background and have supported a high flying boss of this caliber before. Acting in an Ambassadorial manner at all time you will be in the top 10% of EA's and love your role. Top package + bonus
Executive Assistant (Founder) The Arts, Central London.
An outstanding opportunity has arisen for a polished and sophisticated EA who is at the top of her/his profession to support an extremely successful Founder within the Arts/Hospitality field.
Dynamic and confident yourself, you will be used to this world of an UHNW (Preferably in business) and the schedule/emotional intelligence this would require. You have supported someone of this level and adept at client facing situations, booking private jets, finding solutions to complex problems, drawing up complex logistics and dealing with various temperaments and expectations.
You will have 10 years + experience and a wide knowledge of the requirements a role of this standing would need. Degree standard and a European Language would be a plus.
- Free to pursue a demanding and absorbing career (there may be European Travel involved occasionally).
- Able to keep 5 steps ahead of an ever evolving and demanding schedule both diary and travel.
- Research and forward planning skills are essential.
- Able to build relationships quickly and act as an interface between the London staff and the staff abroad.
- Able to organise high level lunches and dinners, events and a good knowledge of the London Scene is essential.
- Dealing with all incoming requests and invitations and compose both business and personal correspondence when required.
- Top English skills both written and spoken is essential.
- Dealing with all expenses and personal credit cards and making payments on behalf of the Principal.
This is a wide and very interesting role for an accomplished EA with top personal presentation and client skills able to take on a wide remit and grow in the role. Top salary + package
Leaman Consulting are an equal opportunities employer.
Private PA - UHNW Principal & Family (Kensington)
This international Principal with a global company is looking for a bright and hands on Private PA with 5 years+ experience, bags of energy and a focused, intelligent approach. A cv demonstrating private PA support at a high level is expected and this could be your next step up. Extensive private diary & travel for the family. Arranging personal meetings, dinners, lunches and galas. Extensive liaison with the family when required (including out of hours). Paying of household bills and invoices and assisting with all matters to do with the household staff and requirements. Sorting out extensive expenses in multi currencies for the Principal and arranging any visas or currency he may need. Gift buying, invitations, flowers and running occasional errands. Able to make decisions, confident and committed. Able to make relationships quickly and become a much value part of a team. Good IT and travel skills essential plus highly organised with some background Based in the Kensington office and visiting the family home when needed. Excellent package + bonus
German EA (Private/Corporate) to support the Principal of an international creative company
Based in a beautiful building in the West End your day will be busy and varied. You will have a wide experience supporting a HNW or CEO in both a business and private capacity and be able to provide a very high level of support. Scheduling complex and last minute international travel and itineraries to multiple destinations including private jets. International liaison using your German skills with various clients and family members. Run a very fluid diary with constant changes, you will have top logistics skills and used to many changes in the daily and weekly schedule.
Organising meetings, dinners and lunches with clients, assisting them with travel/hotels if required. Dealing with correspondence, invitations and private events, post and field phone calls for the Principal.Dealing with all expenses and statements, making payments and dealing with any queries.
Well spoken and presented is essential, excellent experience and a positive and helpful personality is essential. Degree standard and a CVdemonstrating a role supporting in both a private and corporate capacity at the highest level.
An opportunity has arisen for an Audit & Accounts Manager to join this expanding, highly successful and growing practice - Leaman Mattei . Joining a supportive and friendly team (20) working alongside the 5 Partners in their stunning office location in Marylebone (opposite the Ivy Cafe, Marylebone). The office environment also boasts two sister companies to achieve a vibrant and unique environment. The role is immediately available though we are willing to wait on a reasonable notice for the right person.
To be successful in this role you will be ACA/ACCA qualified with a minimum of 2 years post qualification experience. They will have strong experience of dealing with a broad range of clients in a practice setting. The successful candidate will undertake a varied role in which their portfolio will involve a mixture of the following:
- Leading audit assignments from planning to final sign off
- Supervision of junior staff on and off site
- Preparation of statutory accounts including Limited companies, LLPs and charities
- Preparation of corporation tax returns
This role requires the ability to communicate well at all levels and the ideal candidate will possess strong organisational skills. They will be the first point of contact with the client and will report directly to the partners.
Experience of the following would be an advantage:
- CCH Pro Audit
- Sage Line 50
- Digita (corporation tax)
With a range of clients across various business sectors from start-ups to large groups, our client base is akin to a medium sized practice offering all round exposure to audit, accounts and tax with a tailored personal service. The firm prides themselves on their commitment to individual progression and aims to set an achievable personal development plan for all staff to reach their career goals.
Please note that due to the high volume of applications received it will only be possible to contact shortlisted candidates. Leaman Consulting are an equal opportunities employer.
Executive Assistant/Private PA International CEO - Kensington
A top EA/Private PA role has arisen for a polished and experienced Executive PA with at CEO or Chairman level to support this dynamic and highly successful CEO of a major international company with 10 international offices. This is a role which requires experience in supporting the boss and extended family with private support when required. Including personal appointments and private diary to extensive travel, household bills/staff and general assistance. The role has approximately 50% private duties supporting the Principal and family, so you must have Private PA experience in depth and enjoy this side of being an EA also. Excellent household management skills, financial awareness and able to use financial software similar to Quickbooks. A top all -rounder with a cv demonstrating solid international experience dealing with multiple changes and a helpful and willing nature. Calm under deadlines with a high organised and forward thinking.
Top IT skills (the boss is very tech driven) and up on all modern forms of communication. Excellent experience supporting an individual of this level on an international platform with a high content of travel and itineraries and international liaison with his other EA's around the world. You will co-ordinate travel agents and oversee how the travel is booked and set a standard for this. Extensive travel experience is required for this role. Able to sort out multiple currency expenses and keep on top of repayments & credit cards. Experienced at supporting out of hours when needed, this is an international EA role for an EA with international experience.
Degree standard with a polite and professional manner - looking to commit for the long term. Based in London HQ with a team of 80 This company has a family office feel as it is privately owned.
Top role for top EA + excellent package
German speaking EA – Central London
We are looking for an exceptional, degree standard (essential) candidate to join this boutique investment firm of 10. This is a busy, interesting and sometimes demanding role supporting at CEO/Founding Partner level and covering many areas both within the business and in a private capacity for the Principal. An interesting, involving role for a professional Executive Assistant with 8-10 years+ in a similar role. Some travel in Europe occasionally.
- Coordinate schedules, meetings, appointments, agendas
- Maintain calendars / contacts
- Coordinate domestic and international travel
- Take meetings and report back with detailed actions
- Manage, oversee and support corporate / residential real estate refurbishment projects
- Liaison with key contractors and professionals
- Arrange insurances, oversee purchases and inventories
- Assist with the running of real estate and liaison with other support staff
- Interview and hire staff when needed
- Maintain and oversee budgets and payment of expenses
- Arrange events, dinners and social activities
- Produce reports and schedules on projects, outlining expenses and projected expenses
- Research special projects and execute them
Desired Skills and Experience
- 8-10 years+ experience in a demanding and diverse role
- Real estate experience desirable
- Education / Languages
- Ability to speak high quality German
- Knowledge / Skills
- Top communication skills with professional appearance, presentation and gravitas
- Financially astute
- Attention to detail
- Ability to pre-empt potential issues
- Ability to coordinate own activities with others in order to achieve individual, team and organisation goals
- Confident to take decisions and act autonomously when required in conjunction with positive, team-oriented approach
- Ability to adapt and accept difficult situations and tasks and perform with the utmost professionalism
- Ability to lead by example and gain the respect of colleagues and external contacts quickly
- Time Management
- Ability to plan and prioritise assigned activities in order to achieve task in a timely manner
- Must be able to meet tight deadlines in a fast-paced environment and to handle multiple assignments, projects, and responsibilities simultaneously producing accurate, timely results
- Must be able to work independently with little direct supervision
- Flexible attitude to availability and working hours, including weekends, with ability to travel at short notice
- Must be motivated to learn new skills and apply new solutions, and to make existing solutions more effective and efficient
- Discretion and confidentiality
- Excellent communication, written and oral, and interpersonal skills
- Ability to identify and discuss complex issues and present workable solutions in a simple, meaningful, and focused manner
- Demonstrated excellent organisational skills
- Love of dogs
Project Manager/EA - High End Jewellery Brand - W1
A fantastic opportunity has arisen for an extremely organised and logistically minded EA from the creative fields to join this internationally renowned high end jewellery brand and support a dynamic team from the beginning of a creative brief to the end result.
This is a new role and requires someone who is a consummate "orchestra leader" capable of tracking complex projects and collating all requests for creative input from across the company facilitating execution to the highest standard.
Managing marketing projects from briefing to delivery, you will have top experience managing complex, fluid and fast moving projects with a strong process driven approach. Implementing new processes and systems to allow the entire marketing and creative teams to become more productive and collaborative.
You will control deadlines, priorities and logistics in a fast paced unique industry and have a passion to deliver the best and have a real connection to the process it takes to produce the best results possible from the creative/marketing process.
You will be the key individual to distribute project communications to all team member and global offices. You will hold regular production meetings and status updates to report on projects and workloads. You will manage a seamless flow of information between global offices and HQ Marketing Department.
Able to sit in high level meetings and process the requirements of various individuals within the team and start the organisational process to make things happen. Confident and assured with excellent communication skills you will bring light and energy to the team and be passionate about your role and the end product.
You will have 3 years in a lead project role (possibly with Prince2) delivering operational efficiency and quality. A top organiser with the ability to manage and track a high volume of creative work. Degree standard essential in the creative/marketing/studio/interior design field or similar. An outstanding co-ordinator who can really be the go to person and the orchestra leader of this world class team.
Able to give positive in-put from day one and bring suggestions and new processes into the company and pull all the strings together. A positive and upbeat personality with much to offer this role is new and will enable you to make a big impact to the company.
Scope for the future the company encourages growth for committed and dedicated individuals and also give an excellent package + discretionary bonus
PA to International Director (Major Luxury Brand) W1
A great opportunity has arisen for a degree standard (or A level with Quest) candidate to support this very busy international director in both a corporate and private capacity. The role is to start ASAP. The Principal has a great sense of humour and is a big personality so you will be confident and assured with your skills.
Based in fabulous offices with a large team the culture and buzz of the environment is great.
You will be a top diary manager and gate-keeper, used to juggling a hugely busy in-box for the Principal and flagging up important issues. A lot of the HR information coming through is sensitive so you will be adept at confidentiality and sensitivity at all times. Booking international travel will be second nature to you as well as organising high level meetings. There are lots of projects coming through that you will be highly involved in and keep on top of. A good level of emotional intelligence is needed and able to deal with deadlines and pressure from time to time. A self starter with lots of common sense a good track record on your cv and wanting to join one of the world's foremost luxury fashion brands. This is a full on and sometimes intense role with a degree of private support to the Principal to include visiting the Principals' house in London when needed, arranging lunches, booking restaurants, sorting out her personal appointments, private travel and bills. A positive and proactive personality is essential for this role and a cv demonstrating support at senior level in a very busy 50/50 role. Top luxury brand! Excellent package and perks.
A well-backed and expanding app/web platform start-up (4 years) who have now grown to 30 + team members are seeking their first PA to CEO/Operations/Office Manager to come in, make the role their own and develop with this incredibly successful venture.
A likeable and hands-on Founder/CEO they would be a joy to support and as their right-hand you would have the opportunity to shape the administration of the office, forming policies and procedure to ensure best practice, manage the project of an office relocation (still City based), ensure invoices, expenses and payments are run and in a timely manner. Plus assist with EA duties such as diary management, travel organisation, meeting organisation and more. You will have the opportunity to expand on your remit, support in all areas required and be the lynchpin for the success of the organisation.
The ideal applicant for them will be of graduate caliber, have all-round experiences as an Office Manager/PA, ideally from a start-up environment. If you have managed an office move in the past this would be highly advantageous, be proactive, a self-starter, a hard-worker who will value this opportunity and hope to grow and develop with them long term. Strong MS Office packages are a must.
Please apply today for immediate consideration. Do note that due to the high volume of applications anticipated it will only be possible to contact successful applicants. Leaman Consulting are an equal opportunities employer.
PA to Partner - HNW Investment Office Mayfair This wonderful opportunity has arisen to support the Business Development /Innovation Partner in a boutique and highly regarding investment office based in stunning offices in Mayfair. With a very friendly and supportive team this role also offers wider support on projects as well as offering great progression
opportunities within the company. With excellent benefits and a great work/life balance, a role like this is hard to come by.
They are looking for a degree standard PA with a minimum of 3 years experience supporting as a PA ideally at C-suite level who is highly organised, capable with a proactive can-do attitude. Someone who is familiar with an UNHW lifestyle would be advantageous. This role would also suit someone who has worked in investment finance as a Team Assistant for a few years and is looking to take that next step. Working closely in a 1:1 role you will support with 80% business and 20% private support, whilst also working closely with the wider business development team.
Duties will include; diary management across both professional and personal calendars, arranging all meetings, keeping abreast of all working priorities and ensuring regular team catch ups, general administration, attending meetings and taking minutes, reviewing and streamlining internal processes, compiling and processing reports, managing expenses and ad hoc project support.
A successful candidate will be polished, well-spoken with excellent IT skills as a flexible and adaptable approach. Someone who can see around corners, be extremely proactive and take initiative and who gets things done quickly and without a fuss. High attention to detail is a must!
Interviewing will start in January 2020.
Hours are 9am - 5:30pm
A huge opportunity to join one of London's most high profile and exclusive investment houses with great progression and a wonderful team.
Executive Assistant to CEO (Private Equity) Mayfair
A super opportunity has arisen for a polished and degree standard EA to join this Mayfair PE firm supporting the CEO. This is a fast paced and sometimes demanding role for someone coming from a finance/investment background who enjoys a busy and interesting day. Managing complex and strategic travel plans (multiple stops). You will be the first point of contact whilst the CEO is travelling. He has a demanding diary/schedule so you will be able to deal with pressure and changes. Plan and manage CEO personal and company events (dinners, off-sites, client events, parties etc). Manage press inquiries and external media and mail out of press releases Maintain and build the CEO and firm's relationships and arrange season tickets and memberships to various clubs. Organisation of management and firm wide meetings including agenda planning and attend meetings when required, taking notes/minutes. Manage and attend annual journalist dinner in Berlin. Assist with some private support for the CEO + family to include artwork, travel arrangements and some projects and events. Well presented and spoken with a positive "can do" personality. Happy to work quickly and juggle many requests (sometimes at deadline).
A background in investment or finance is essential for this role.
Excellent package + bonus. Start asap.